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Home My WebLink AboutPublic Works Committee Minutes 10.21.2024MINUTES CITY OF LAURE L The Public Works Committee meeting was called to order at 6:OOpm on Monday, October 21, 2024, by Committee Chair, Heidi Sparks. Members Present: Heidi Sparks- Chair, Jodi Mackay- Vice Chair, Iry Wilke, Jessica Banks, Shawn Mullaney Others Present: Matt Wheeler- Public Works Director Public Input: General Items: 1. Approval of Minutes from September 16, 2024. Iry made a motion to approve the minutes of September 16, 2024. Motion was seconded by Jodi. Motion carried 5-0 to approve the minutes. 2. Emergency Call Out Report i. Elm lift station pump failures- This had been previously addressed and is now occurring again. Remediation of the chemicals being injected was a band-aid fix, not an actual solution. The H2S is still causing issues with the equipment. ii. Matt stated that fresh water is being run through it to dilute the materials in the line. KLJ Report- Report attached i. 2022 Pavement Maintenance has been completely closed out ii. Water tank funding project- waiting to find out results of the grant, should be hearing back in the next few weeks iii. 5th -7th Ave Sewer Replacement- project has been completed, city received reimbursement for th late days on the project for a total of $6,000. o This project is under warranty for a year- sidewalk is sinking and will be a springtime fix under the warranty iv. Splash Park- Vendor was onsite and showed staff how to blow out the park and the features. The park is about 90% winterized, a few of the features need to be removed and stored for winter V. Bulk Water Sales Station- Matt would like to pursue this in conjunction with an RV dump as a source of revenue for the city. vi. West 7th St water replacement- city will look at a project once Town Pump has completed their project vii. Southside Stormwater Outfall- southside stormwater goes into a pipe that routes under I-90, then goes into a drainage ditch on CHS refinery property. Looking for solutions with CHS refinery. One proposed solution is running the stormwater across 1St into the drainage on MDT property. viii. Additional updates from Public Works Department, not on the KLJ report o Matt stated the dead trees have been cleaned out of Thompson Park. In addition, the cornhole boards have been installed at Thompson Park and they are under the shelters, if people want to rent one of the shelters 1. Shawn stated that the pH is off with the soil at Thompson Park and broadcasting gypsum on the soil would be a solution. The ground water is to alkaline o Lead Service line project has been completed New Business: 4. Ordinance discussion on Chapter 12.32 Trees and Boulevards from LMC 1. Jodi stated that some of the items trying to be addressed with an unkempt yard would potentially be addressed with other ordinances. Additionally, the xeriscape is not a maintenance -free solution ii. Iry would be okay with updating the ordinance as long as the ordinance is written to include enforcement iii. The committee decided to drop conversations on this ordinance as the city attorney has other pressing matters on her plate. The city is also working through the LMC to make updates and this will come back as a discussion item as some point in the future. Jodi asked about soothing out roadway intersections. The intersection of Washington and East 6"' is a very hazardous intersection with road bumps and potholes. Matt stated he would get a work order put together to look at this and get the staff on this. Announcements Next Meeting will be Monday, November 18, 2024, at 6:00pm in Council Chambers Meeting adjourned at 6:47pm r Objective: City of Laurel and KU standing meeting - overall project status update Date: 10/1/2024 Facilitator: Ryan Welsh Time: 2:00 PM Minutes: Ryan Welsh Location: City Council Conference Room Attendees: City of Laurel: Dave aggeneF, KuFt n aFk -d Matt Wheeler, Kelly StFeeker KU: Ryan Welsh, Mark Rohweder Tooics Current Projects: Streets and Drainage 1. 2022 Pavement Maintenance - a. Closed Out — Warranty Walkthrough August of 2024 b. Warranty walkthrough of Russell Park Detention area occurred on Friday 5.10.24 c. Contractor reseeded the week of 6.24.24 d. Final Warranty occurred on 9.5.24 e. Items noted were a few minor cracks (routed & sealed already) and curb painting (to occur in first 2 weeks October. f Matt isn't sure if Cop ever sent them a check for Russell Park and needs to check with ' Kelly. Current Projects Water 1. Water tank Funding Project a. Task order signed by City 12/12/2023 b. Teams meeting with EDA Disaster Relief on 1/9/24 c. Letter of Support Received from CHS and Woods Powergrip d. Governmental land appraiser information forwarded onto City. e. EDA submittal in July of 2024 f. Waiting to hear results of Funding Request g. The EDA board has gotten through their previously designed projects and should be reviewing newer projects. We should hear something in the next couple of weeks. Current Projects: Sewer 1. 5th -7th Alley Way Sewer Replacement a. Task order signed by City on 9/27/23. b. DEQ Approval on 2/20/24 c. Bids opened on 3/28/24 d. N -S Alley Way regrading to be issued this week. e. Contractor has installed the sewer main, surfacing to occur in next 2 weeks. ENGINEERING, REIMAGINED f. Substantial Completion Reached 8/1/24 g. Final Acceptance reached on 8.21.24 h. Final payment application received last week. i. KU Amendments set to go to Council 10/1/24 j. Ryan discussed that Contractor has La's and previously requested extra time. The closeout change order needs to be created with this application and processed. Current Projects: Parks 1. Morgan on Site on 9.30.24 to perform shut down. Current Projects: Planning 1. Zoning Regulations a. Trimmed down version sent to Forrest on 8.7.24 b. Forrest is waiting on MS word formatted "other" sections from Kurt. c. KU to enumerate and submit to City when received back d. Kurt was to get final markups and missing sections to Forrest by 9.6.24 Future Projects 1. Love's potential Site — Pre -Application meeting on 8/30/23. a. MDT Scoping meeting to occur on 4/14/24 b. Kurt received an updated package from Love's 5/2/24 c. Preliminary review completed and sent back to City on 7/18/24 d. Waiting on final design documents from Love's Engineer 2. Bulk Water Sales Station a. City delivered existing plans. b. Pushed back to 2025 project. c. Discussion to start in January 3. West Th Street Water Replacement and Valve replacement a. Task order presented. b. City is holding off until Town Pump renovations are completed. c. Town Pump has made progress but City will look at project after they are complete. 4. Southside Stormwater Outfall a. Meeting with CHS occurred on 8/5/24 b. KU issued a draft Memo on 8/16/24with recommendations to CHS on Outfall changes c. Issues for the City identified in that memo: I. City's reliance on the 1-90 culvert for flood control. ii. Outfall pipe elevations are too high. iii. City's limited ability to maintain outfall pipe through CNS property d. KU made the following recommendations: i. City and CHS team together to develop a solution involving a re-route of stormwater ii. Recommended route would be to replace Interstate culvert w/42" pipe that would discharge to the interstate approach island north of main CNS facility Page 2 of 2 e. Review meeting tooccur onWednesday at10:O0AM Matt isconcerned with Ryan attending these meetings onthe City's dime. We will check into who should cover KU costs following tomorrow's meeting moving forward. Date: 11/5/2024 Time: 2:00 PM Page 3 of 2 Facilitator: Ryan Welsh Emergency Overtime Callout List 7-1-24 TO 12-30-24 Maintenance Shop 406-628-4773 City Dispatch 406-628-8737 Response Code X In Column Not accepting Overtime /NA = Not Available N = Responding /B= Phone Busy Employee Name Shop Callout Telephone 7-6 7-11 8-2 8-26 9-11 9-15 9-16 9-18 9-28 9-29 6 -Oct 16-oct I Brian Kline 406-794-8552 9-16-24 h20 turn on 9-18-24 sewer backup Kevin Budge 406-850-5224 Jay Hatton 406 860 7525 Keith Guy 406-850-5464 Wade Spalinger 406-530-4084 Brandon Gonzales 406-679-0334 Aaron Fox 406-694-7456 Troy Clifton 406-794-7689 Joel Barnhardt 406-861-6408 Jonathan Gonzalez 406-861-6662 Water and Sewer Callout Justin Baker 406-321-0208 y3 2 na2 I NAI nal nal nal NA1 NAI NAI Y4 Kevin Hoffman 406-861-7460 na2 I nal y4 3 y4 3 na3 Y4 3 2 1 Daniel Nauman 406-530-4643 y4 3 na3 2 Y4 2 y4 y4 3 Y4 3 2 Tom Burwell 406-850-5294 1 1 y4 y4 3 2 y3 2 na2 NA2 NA2 Y4 3 Call Out - Date and Incident Location 7-6-24 sewer backup 9-28-24 ELM LIFT PUMP FAIL 7-10-24 elm lift fail 9-29-24 ELM LIFT PUMP FAIL 8-2-24 emergency locate gas teak 10-6-24 2412 H2O SHUTOFF FIRE 8-26-24 water break trailer court 10-16-24 H2O TURNON 9-11-24 EMERGENCY LOCATE GAS LEAK 9-15-24 h2o turn on 9-16-24 h20 turn on 9-18-24 sewer backup