HomeMy WebLinkAboutCity Council Packet 10.22.2024
AGENDA
CITY OF LAUREL
CITY COUNCIL MEETING
TUESDAY, OCTOBER 22, 2024
6:30 PM
COUNCIL CHAMBERS
WELCOME . . . By your presence in the City Council Chambers, you are participating in the process of representative
government. To encourage that participation, the City Council has specified times for citizen comments on its agenda -- once
following the Consent Agenda, at which time citizens may address the Council concerning any brief community announcement
not to exceed one minute in duration for any speaker; and again following Items Removed from the Consent Agenda, at which
time citizens may address the Council on any matter of City business that is not on tonight’s agenda. Each speaker will be
limited to three minutes, unless the time limit is extended by the Mayor with the consent of the Council. Citizens may also
comment on any item removed from the consent agenda prior to council action, with each speaker limited to three minutes,
unless the time limit is extended by the Mayor with the consent of the Council. If a citizen would like to comment on an age nda
item, we ask that you wait until the agenda item is presented to the Council by the Mayor and the public is asked to comment
by the Mayor.
Any person who has any question concerning any agenda item may call the City Clerk -Treasurer's office to make an inquiry
concerning the nature of the item described on the agenda. Your City government welcomes your interest and hopes you will
attend the Laurel City Council meetings often.
Pledge of Allegiance
Roll Call of the Council
Approval of Minutes
1. Approval of Minutes of October 8, 2024.
Correspondence
2. Fire Monthly Report - September 2024.
3. Michael Kirschenman Resignation Letter
4. Wallace Hall Resignation Letter
Council Disclosure of Ex Parte Communications
Public Hearing
Consent Items
NOTICE TO THE PUBLIC
The Consent Calendar adopting the printed Recommended Council Action will be enacted with one vote. The Mayor will
first ask the Council members if any Council member wishes to remove any item from the Consent Calendar for
discussion and consideration. The matters removed from the Consent Calendar will be considered individually at the end of
this Agenda under "Items Removed from the Consent Calendar." (See Section 12.) The entire Consent Calendar, with the
exception of items removed to be discussed under "Items Removed from the Consent Calendar," is then voted upon by roll
call under one motion.
5. Claims entered through October 18, 2024.
6. Approval of Payroll for PPE 10/13/2024 totaling $255,604.17.
7. Council Workshop Minutes of October 15, 2024.
8. Closed Executive Session Minutes of October 15, 2024.
Ceremonial Calendar
Reports of Boards and Commissions
9. Budget/Finance Committee Minutes of October 8, 2024.
10. Park Board Minutes of October 3, 2024.
11. Laurel Urban Renewal Agency Minutes of October 7, 2024.
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12. Public Works Committee Minutes of September 16, 2024.
Audience Participation (Three-Minute Limit)
Citizens may address the Council regarding any item of City business that is not on tonight’s agenda. Comments regarding
tonight’s agenda items will be accepted under Scheduled Matters. The duration for an individual speaking under Audience
Participation is limited to three minutes. While all comments are welcome, the Council will not take action on any item not
on the agenda.
Scheduled Matters
13. Appointment of Johnathon Herr and Landon Gradwohl to the Laurel Volunteer Fire
Department.
14. Resolution No. R24-90: A Resolution Of The City Council Authorizing The City Of Laurel
And The Laurel Urban Renewal Agency (LURA) To Advertise A Request For Qualifications
For An Engineering Consultant.
15. Resolution No. R24-91: A Resolution Of The City Council Approving Change Order No. 1 To
The City Of Laurel’s Contract With Western Municipal Construction, Inc. For The 5th Avenue
To 7th Avenue Sewer Line Replacement.
16. Resolution No. R24-92: A Resolution Of The City Council Authorizing The Mayor To Execute
The Standard Audit Contract Amendment By And Between The City Of Laurel And Olness &
Associates, P.C.
Items Removed From the Consent Agenda
Community Announcements (One-Minute Limit)
This portion of the meeting is to provide an opportunity for citize ns to address the Council regarding community
announcements. The duration for an individual speaking under Community Announcements is limited to one minute. While
all comments are welcome, the Council will not take action on any item not on the agenda.
Council Discussion
Council members may give the City Council a brief report regarding committees or groups in which they are involved.
Mayor Updates
Unscheduled Matters
Adjournment
The City makes reasonable accommodations for any known disability that may in terfere with a person’s ability to participate
in this meeting. Persons needing accommodation must notify the City Clerk’s Office to make needed arrangements. To make
your request known, please call 406-628-7431, Ext. 2, or write to City Clerk, PO Box 10 , Laurel, MT 59044, or present your
request at City Hall, 115 West First Street, Laurel, Montana.
2
File Attachments for Item:
1. Approval of Minutes of October 8, 2024.
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4
5
6
File Attachments for Item:
2. Fire Monthly Report - September 2024.
7
For the Month of:
Number of Calls Number of Hours
3
9
6
0
6
2
8
10
7
51 575
Training
Total Training Hours 248
823
Laurel Fire Department
September
Announcements: Fire Prevention open house October 9th from 6-9.
Other Calls
Other Activities
Total Training/Service Hours for the Month
Public Assist
Medical Assist.
Severity Staffing
Total
Wildland Fire
Alarm
Extrication
Other Rescue
Structure Fire
Call Type
DEFINITIONS
Structure Firefighting
A structure fire is a fire involving the structural components of various types of residential, commercial or industrial
buildings. We carry out all levels of Structure Firefighting, including entry and attack, ventilation, salvage, overhaul,
and investigations.
Wildland Firefighting
Wildfire,brush fire, bush fire, desert fire, forest fire, grass fire, hill fire, peat fire, vegetation fire, etc..
Extrications
Rescue victims entrapped in automobiles, machinery, farm equipment, buildings, and trenches, etc..
Other Rescues
Rope Rescue, Water Rescue, Ice Rescue.
Alarms
Respond to any false alarms or malfunctions.
Other Calls
EMS assist, industrial or aircraft firefighting, vehicle fires, hazmat, spills, public safety, investigations, gas leaks,
carbon monoxide problems, etc..
Severity Staffing-Montana DNRC pays up to 8 firefighters to staff the station each day and respond as a Task Force
to wildland fires within Yellowstone, Stillwater and Carbon Counties, as and when needed. They can also be called up
to respond to fires anywhere in the Southern Zone areas. The 2 State-owned type 5 wildland engines assigned to
Laurel are the ones primarily used for these calls. This has proven to be beneficial to Laurel as a means for a quick
response to all incidents.
8
File Attachments for Item:
3. Michael Kirschenman Resignation Letter
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10
File Attachments for Item:
4. Wallace Hall Resignation Letter
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12
File Attachments for Item:
7. Council Workshop Minutes of October 15, 2024.
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14
15
16
File Attachments for Item:
9. Budget/Finance Committee Minutes of October 8, 2024.
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File Attachments for Item:
10. Park Board Minutes of October 3, 2024.
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CITY OF LAUREL
PARK BOARD MEETING MINUTES
OCTOBER 03, 2024
PUBLIC INPUT; NOON
GENERAL ITEMS;
1. SEPTEMBER 05 ,2024 MINUTES; MOTION BY KLOSE 2nd BY KOBER -PASS
NEW BUSINESS;
2. WHITE BUFFALO FOUNDATION PLAYGROUND;
A PRESENTATION MADE BY TWO FOUNDATION LADIES, THEY TALKED ABOUT DEVELOPING
ONE OF THE CITY OF LAURELS PARK FOR INDIVIDUALS WITH MENTAL OR PHYSICAL
DISABILITIES. MURRY PARK WAS MENTIONED AS A POSSIBLE PARK FOR THIS.
THE FOUNDATION WOULD RAISE THE MONEY NEEDED FOR THIS.
A MOTION BY CANAPE 2nd BY BRUCE TO TAKE THIS TO THE FULL CITY COUNCIL AT A
LATER DATE, MOTION PASS
OLD BUSINESS;
3. OTHER PARKS IN LAUREL; THOMPSON PARK TREE TRIMING ON GOING, SOME TREES NOT
IN GOOD SHAPE.
CORN HOLE GAMES ARE HERE AND READY TO BE PUT IN THOMPSON PARK, MOTION BY
BRUCE 2nd BY CANAPE TO SET THEM IN SAND.
FISHING PEER AT LYIONS PARK REPAINTED
ALL BATHROOMS IN PARKS CLOSED FOR THE SEASON
WHEN FUNDS BECOME AVAILABLE A SPRINKLER SYSTEM WILL BE INSTALLED IN NUTTING
PARK, THIS IS THE LAST PARK NEEDING A SPRINKLER SYSTEM.
4. AMERICAN LEGION BUILDING AT RIVERSIDE PARK; NO CHANGE
5. RIVERSIDE PARK CLEANUP; CHECKING ON LEAD CLEANUP
6. NO ACTIVITY GOING ON AT THE LIONS BUILDING
OTHER ITEMS; A REPORT BY KLOSE THAT ENTERPRISE FUNDS (FUNDS RAISED BY PARK FEES )
WOULD NOT WORK.
MEMBERS IN ATTENDANCE; IRV WILKE, TOM CANAPE, PAUL KOBER, EVAN BRUCE ,RICHARD
KLOSE, AND MATT WHEELER
NEXT MEETING NOVEMER 07, 2024
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File Attachments for Item:
11. Laurel Urban Renewal Agency Minutes of October 7, 2024.
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MINUTES
CITY OF LAUREL
LAUREL URBAN RENEWAL AGENCY
MONDAY, OCT 7TH, 2024
11:00 AM
CITY BOARDROOM
A LAUREL URBAN RENEWAL AGERNCY meeting was held in City Boardroom and called to order by Cami
at 11:00 p.m. on Oct 7th, 2024
COMMITTEE MEMBERS PRESENT: OTHERS PRESENT:
General Items:
Roll Call
Approval of Minutes – Judy made a motion to approve Sept 23rd minutes, Cami 2nd
New Business:
Project Discussion & Update on Engineer RFQ
• Doug and Forrest presented to the committee the Engineering Selection Process – the packet included request
for qualification, SOQ scoring criteria, SOQ tabulations, alternative following up questions, Interview
questions/scoring criteria and interview scoring tabulation.
• Doug presented that we have a non-exclusive 613-G
• Judy made a motion to add to add Forrest to the selection committee and Doug as an alternative for anyone that
can’t make it to an interview. Daniel 2nd the motion. All in Favor.
• Daniel mad e amotion to approve the engineering selection process and wants to add Forrest as moderator. Judy
made a 2nd to the motion. All in Favor
Old Business:
Kurt provided the most recent - attached
Next meeting is Oct 21st
Announcements:
Dianne Lehm presented EDA Oct 17th Business on Broadway small business summit
Forrest received a request for new project – fill in ditch on Bernhart rd. – the approval from CHS expires Jan 1, 2028
Forrest received information for the company Holophane, the provide lighting and poles. He will be inviting them to our
next meeting to do a presentation.
Adjourn Meeting: Daniel made a motion to adjourn the meeting Cheryl 2nd at 12:05
Respectfully submitted,
Cheryl Hill
Cheryl Hill
LURA Secretary
The city makes reasonable accommodations for any known disability that may interfere with a person’s ability to participate in this
meeting. Persons needing accommodation must notify the City Clerk’s Office to make needed arrangements. To make your request
known, please call 406-628-7431, Ext. 2, or write to City Clerk, PO Box 10, Laurel, MT 59044, or present your request at City Hall,
115 West First Street, Laurel, Montana.
x Judy Goldsby Vacancy
x Cami Nelson x Daniel Klein
x Cheryl Hill x Kurt Markegard
Janice Lehman
Mardie Spalinger
x Forrest Sanderson
x Doug Whitney
x Dianne Lehm
23
24
File Attachments for Item:
12. Public Works Committee Minutes of September 16, 2024.
25
26
File Attachments for Item:
13. Appointment of Johnathon Herr and Landon Gradwohl to the Laurel Volunteer Fire
Department.
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LAUREL FIRE DEPARTMENT
215 West 1st Street • Laurel, Mt •59044•Office 406.628.4911 • Fax 406.628.2185
10/16/2024
Brittney,
Please move forward with putting the following elected fire fighter in front of
the Mayor and City Council.
Johnathan Herr
Landen Gradwohl
JW Hopper
Fire Chief
Laurel Volunteer Fire Department
(O) 406-628-4911
(C) 406-860-0782
jwhopper@laurel.mt.gov
28
File Attachments for Item:
14. Resolution No. R24-90: A Resolution Of The City Council Authorizing The City Of Laurel
And The Laurel Urban Renewal Agency (LURA) To Advertise A Request For Qualifications
For An Engineering Consultant.
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R24-90 Approve LURA’s Request for RFP for TIF District Consultant
RESOLUTION NO. R24-90
A RESOLUTION OF THE CITY COUNCIL AUTHORIZING THE CITY OF
LAUREL AND THE LAUREL URBAN RENEWAL AGENCY (LURA) TO
ADVERTISE A REQUEST FOR QUALIFICATIONS FOR AN ENGINEERING
CONSULTANT.
WHEREAS, the Laurel Urban Renewal Agency (hereinafter “LURA”) has requested
that the City of Laurel and LURA seek a Request for Qualifications for Engineering Services
for preparing and administering construction projects within the Tax Increment Finance
(hereinafter “TIF”) District in accordance with Montana State law to ensure compliance, as
well as to manage construction projects related to the expenditures of TIF funds in the District;
WHEREAS, the terms of the Request for Qualifications are attached hereto and
incorporated herein by reference; and
WHEREAS, the City believes that it is in the best interests of the City and LURA to
advertise a Request for Qualifications consistent with the terms of the attached, in order to
retain an Engineering Consultant responsible for administering and overseeing construction
projects in the TIF District.
NOW THEREFORE BE IT RESOLVED by the City Council that the City of Laurel
and the Laurel Urban Renewal Agency are authorized to advertise the Request for
Qualifications for an Engineering Consultant for the Tax Increment Finance District in
accordance with Montana state law; and
NOW THEREFORE BE IT FURTHER RESOLVED that the Request for
Qualifications for Engineering Services shall be consistent with the terms of the attached, to
advertise for an Engineering Consultant responsible for administering and overseeing
construction projects in the TIF District.
Introduced at a regular meeting of the City Council on the 22nd day of October 2024,
by Council Member______.
PASSED and APPROVED by the City Council of the City of Laurel the 22nd day of
October 2024.
APPROVED by the Mayor the 22nd day of October 2024.
CITY OF LAUREL
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R24-90 Approve LURA’s Request for RFP for TIF District Consultant
___________________________
Dave Waggoner, Mayor
ATTEST:
_______________________________
Kelly Strecker, Clerk-Treasurer
APPROVED AS TO FORM:
______________________________
Michele L. Braukmann, Civil City Attorney
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MINUTES
CITY OF LAUREL
LAUREL URBAN RENEWAL AGENCY
MONDAY, OCT 7TH, 2024
11:00 AM
CITY BOARDROOM
A LAUREL URBAN RENEWAL AGERNCY meeting was held in City Boardroom and called to order by Cami
at 11:00 p.m. on Oct 7th, 2024
COMMITTEE MEMBERS PRESENT: OTHERS PRESENT:
General Items:
Roll Call
Approval of Minutes – Judy made a motion to approve Sept 23rd minutes, Cami 2nd
New Business:
Project Discussion & Update on Engineer RFQ
Doug and Forrest presented to the committee the Engineering Selection Process – the packet included request
for qualification, SOQ scoring criteria, SOQ tabulations, alternative following up questions, Interview
questions/scoring criteria and interview scoring tabulation.
Doug presented that we have a non-exclusive 613-G
Judy made a motion to add to add Forrest to the selection committee and Doug as an alternative for anyone that
can’t make it to an interview. Daniel 2nd the motion. All in Favor.
Daniel mad e amotion to approve the engineering selection process and wants to add Forrest as moderator. Judy
made a 2nd to the motion. All in Favor
Old Business:
Kurt provided the most recent - attached
Next meeting is Oct 21st
Announcements:
Dianne Lehm presented EDA Oct 17th Business on Broadway small business summit
Forrest received a request for new project – fill in ditch on Bernhart rd. – the approval from CHS expires Jan 1, 2028
Forrest received information for the company Holophane, the provide lighting and poles. He will be inviting them to our
next meeting to do a presentation.
Adjourn Meeting: Daniel made a motion to adjourn the meeting Cheryl 2nd at 12:05
Respectfully submitted,
Cheryl Hill
Cheryl Hill
LURA Secretary
The city makes reasonable accommodations for any known disability that may interfere with a person’s ability to participate i n this
meeting. Persons needing accommodation must notify the City Clerk’s Office to make needed arrangements. To make your request
known, please call 406-628-7431, Ext. 2, or write to City Clerk, PO Box 10, Laurel, MT 59044, or present your request at City Hall,
115 West First Street, Laurel, Montana.
x Judy Goldsby Vacancy
x Cami Nelson x Daniel Klein
x Cheryl Hill x Kurt Markegard
Janice Lehman
Mardie Spalinger
x Forrest Sanderson
x Doug Whitney
x Dianne Lehm
32
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REQUESTS FOR QUALIFICATIONS
LURA ENGINEERING SERVICES
The City of Laurel is soliciting qualifications to hire a firm or individual to provide general planning and
engineering services related to the Laurel Urban Renewal Agency (LURA) improvements, funded through a
Tax Increment Finance (TIF) District. The LURA will utilize the selected firm or individual for a period of up
to three years for planning and engineering related activities associated with the LURA improvements that
may include, but not limited to sidewalks, sidewalk lighting, pedestrian improvements, street improvements,
water and sewer lines, storm drainage, and parking improvements. The agreement and payment terms will
be negotiated with the selected firm or individual.
The services to be provided may include, but not limited to the following:
Project planning.
Evaluating the condition of the existing facilities.
Developing project priority recommendations.
Developing recommendations regarding packaging of proposed improvements.
Infrastructure studies.
Preliminary design.
Project coordination with land owners, MT-DOT, NorthWestern Energy, and BNSF.
Prepare project costs estimates.
Identifying potential grant opportunities and grant writing/administration.
Analysis of the Environment/Environmental Consequences if required.
Develop mapping, figures, and exhibits as requested.
Attend public hearings and meetings as necessary.
Attend City Council meetings as needed.
Final design, permitting, and bidding services.
Construction phase services including construction observation and project closeout.
Responses to this RFQ must not exceed ten pages – excluding resumes, and must include the following:
The firm's legal name, address, and telephone number
The principal(s) of the firm and their experience and qualifications.
The experience and qualifications of the staff to be assigned to the project.
A description of the firm's prior experience, including any similar projects, size of community,
location, total construction cost, and name of a local official knowledgeable regarding the firm's
performance.
A description of the firm's current work activities and how these activities would be coordinated with
the project, as well as the firm's anticipated availability during the term of the project.
The proposed work plan and schedule for activities that may be performed.
List, including contact names, a minimum of five projects involving services applicable to those
outlined in this RFQ.
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The statement of qualifications will be evaluated based on the following criteria:
1. Qualifications of the professional personnel to be assigned to the project 30%
2. The consultant's capability to meet time and project budget requirements 15%
3. Location 5%
4. Present and projected workloads 10%
5. Related experience on similar projects 20%
6. Recent and current work for the City of Laurel entities similar to LURA 20%
The selection will be based on an evaluation of the written responses. However, the City reserves the right
to conduct interviews, if interviews are deemed necessary. The award will be made to the most qualified
firm or individual whose proposal and/or interview is deemed most advantageous to the Laurel Urban
Renewal Agency, all criteria considered. Unsuccessful firms will be notified as soon as possible. Questions
should be directed in writing via email to the TIF District Coordinator, Peaks Planning & Consulting, at
ForrestSanderson@PeaksPlanning.onmicrosoft.com.
Responses shall include twelve printed copies and one electronic copy, as a PDF, of the SOQ and shall be
submitted no later than __________ at 5:00 p.m. addressed to the City of Laurel, City Clerk Treasurer,
P.O. Box 10, Laurel, MT 59044, or hand delivered to the City Clerk at City Hall 115 W, 1st Street, Laurel
Montana. Please state "LURA Engineering Services Proposal" on the outside of the envelope.
This solicitation is being offered in accordance with federal and state statutes governing procurement of
professional services. Accordingly, the City of Laurel reserves the right to negotiate an agreement based
on fair and reasonable compensation for the scope of work and services proposed, as well as the right to
reject any and all responses deemed unqualified, unsatisfactory, or inappropriate.
35
LURA Engineer Selection Process
1. Determine what best meets the needs of the LURA, a Request for Proposals or a Request for
Qualifications. The LURA Board selected to move forward with a Request for Qualifications at their
September 23, 2024 meeting.
2. Develop a Request for Qualifications (RFQ).
3. Develop a Legal Advertisement for publication advertising the RFQ.
4. Develop the scoring criteria for ranking the Statement of Qualifications (SOQ) that are submitted in reply
to the RFQ.
5. Develop interview questions and scoring criteria to be used should it be determined that interviews are
needed.
6. Determine who will be on the Selection Committee. The LURA Board identified the Selection Committee
members at their October 7, 2024 meeting.
7. Secure City Council approval to move forward with the selection of an Engineer.
8. Determine advertisement dates and the deadline for SOQ submissions.
9. Advertise the RFQ in Laurel Outlook and in the Yellowstone County News.
10. The City Clerk will receive SOQ as they are submitted prior to the submittal deadline.
11. Distribute the SOQs and scoring criteria to the Selection Committee members and set a date that the
members will have the SOQs reviewed and draft scores developed.
12. Selection Committee meets to discuss SOQs, finalize their individual scores, and to total the overall
Committee scores. This meeting will also determine if interviews are needed and if needed, which firms
will be interviewed.
13. If interviews are to be conducted, then:
a. Determine interview format and duration. The LURA Board selected a 15 minute presentation
followed by 15 minutes for Q&A format at their October7, 2024 meeting.
b. Determine the date and time of interviews,
c. Notify selected firms of their interview date, time, format, and interview duration,
d. Conduct interviews,
e. Selection Committee meets and score interviews immediately after the interviews.
f. The interview scoring will determine the final ranking, and
g. Recommend the selected firm to the City Council for approval.
14. City Council Approves selected firm.
15. A LURA Master Services Agreement is negotiated with the selected firm.
16. City Council Approves and executes the LURA Master Services Agreement.
36
LURA Engineering Selection
Interview Questions and Scoring Criteria
Committee Member ________________
Firm ________________
Interview Format: 30 minutes total, 15 minutes presentation, 15 minutes Q&A
100 total possible points
Presentation: Score _______ out of 50
Score based on understanding of TIF funding and limitations,
Understanding of identified projects and future projects,
Project Manager rapport with the LURA Board, and
Overall fit and comfort level to meet the needs of the LURA
Question 1: Score _______ out of 10
How will you communicate and interact with the LURA Board?
Question 2: Score _______ out of 10
Based on your team’s experience, why should we select your firm?
Question 3: Score _______ out of 10
How do you track and keep your projects on schedule and on budget?
Question 4: Score _______ out of 10
What processes does your firm have in place to ensure quality control
during the design phase and through construction?
Question 5: Score _______ out of 10
How would you approach a project that may be under funded?
Total Score: _________ out of 100
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Alternative or Follow up Questions:
How do you balance your staff’s time to meet all of their project commitments?
Is the staff proposed the actual staff that will be used?
Are you, the presenter today, actually running the project or will it be someone else?
Which of your past clients should call for references, and which ones should we not call?
38
LURA
Selection Committee SOQ Scoring Tabulations
Date:
Firm:
Awarded Awarded Awarded Awarded Awarded Awarded Awarded
SOQ Reviewer Points Points Points Points Points Points Points
Camilla Story
Daniel Klein
Cheryl Hill
Judy Goldsby
Mardie Spalinger
Kurt Markegard
Forrest Sanderson
(TIF Coordinator)
Doug Whitney
(Alternate)
Total:
Does the Selection Committee Recommend Interviews?(Yes or No)
If Yes, what firms are to be interviewed?
Firm 1
Firm 2
Firm 3
Firm 4
Firm 5
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LURA
Engineering Selection Interview Scoring Tabulation
Date:
Firm:
Awarded Awarded Awarded Awarded Awarded
Points Points Points Points Points
Interview Scores:
Camilla Story
Daniel Klein
Cheryl Hill
Judy Goldsby
Mardie Spalinger
Kurt Markegard
Forrest Sanderson
(TIF Coordinator)
Doug Whitney
(Alternate)
Total:
Selection Committee Recommends:
Selection Committee Chair:
40
LURA
Engineering SOQ Scoring Criteria
Date:
Maximum
Criteria Points Considerations:
1 Qualifications of the professional personnel 30 Resumes, experience on similar projects, likelihood of actual staff
2 Capability to meet time and project budget 15 Staff, workload, internal controls, budget tracking, communications
3 Location 5 Location of office serving LURA and other local projects
4 Present and projected workloads 10 Anticipated workload over the next three years
5 Related experience on similar projects 20 Are the identified staff work on these project?
6 Recent and current work for the City 20 References provided, good or bad past work with the City
100
Firm:
Awarded Awarded Awarded Awarded Awarded Awarded Awarded
Criteria Points Points Points Points Points Points Points
1 Qualifications of the professional personnel 30 points
2 Capability to meet time and project budget 15 points
3 Location 5 points
4 Present and projected workloads 10 points
5 Related experience on similar projects 20 points
6 Recent and current work for the City 20 points
Total:
Reviewer Name:
Reviewer Signature:
41
CITY OF LAUREL REQUEST FOR QUALIFICATIONS FOR
Laurel Urban Renewal Agency Engineering Services
A. Requirements for Submission of City Proposal:
1. Time for Filling: Not later that __________ at 5:00 p.m. addressed to the City of Laurel, City Clerk
Treasurer, P.O. Box 10, Laurel, Montana 59044, or hand delivered to the City Clerk at City Hall
115 W, 1st Street, Laurel Montana.
2. Sealed Envelope: Outer envelope containing proposal should be marked: “LURA ENGINEERING
SERVICES.” If contained in a mailed envelope, the mailing envelope should be marked to
indicate it is the outer, sealed envelope.
3. Twelve printed copies and one electronic copy as a PDF of the proposal are required
4. The City will open proposals after the deadline expires.
5. The selection may be made directly from the submitted proposals, or the City may conduct
interviews if deemed necessary.
6. Questions should be directed in writing, via email, to the TIF District Coordinator; Peaks Planning
& Consulting, at ForrestSanderson@PeaksPlanning.onmicrosoft.com.
B. Scope of Services (under the direction of the City of Laurel Staff and LURA Board) may include, but
not limited to the following:
1. Sidewalks, sidewalk lighting, pedestrian improvements, street improvements, water and sewer
lines, storm drainage, and parking improvements.
C. Minimum Information Required for the Statement of Qualifications:
1. The firm's legal name, address, and telephone number
2. The principal(s) of the firm and their experience and qualifications.
3. The experience and qualifications of the staff to be assigned to the project.
4. A description of the firm's prior experience, including any similar projects, size of community,
location, total construction cost, and name of a local official knowledgeable regarding the firm's
performance.
5. A description of the firm's current work activities and how these activities would be coordinated
with the project, as well as the firm's anticipated availability during the term of the project.
6. The proposed work plan and schedule for activities that may be performed.
7. List, including contact names, a minimum of five projects involving services applicable to those
outlined in this RFQ.
8. The statement of qualifications shall not exceed 10 pages, excluding resumes.
D. Length of Contract
The contract term shall be a 3-year contract that is renewable at the discretion of the City. Items
contained in the contract may be renegotiated as necessary to meet the needs of the City. The City
will provide the written contract for services.
The City reserves the right to reject any and all proposals, to waive irregularities, and to request additional
information from the individual firm submitting the proposal
42
File Attachments for Item:
15. Resolution No. R24-91: A Resolution Of The City Council Approving Change Order No. 1
To The City Of Laurel’s Contract With Western Municipal Construction, Inc. For The 5th
Avenue To 7th Avenue Sewer Line Replacement.
43
R24-91 Approve Sewer Line Replacement Project Change Order
RESOLUTION NO. R24-91
A RESOLUTION OF THE CITY COUNCIL APPROVING CHANGE ORDER NO. 1
TO THE CITY OF LAUREL’S CONTRACT WITH WESTERN MUNICIPAL
CONSTRUCTION, INC. FOR THE 5TH AVENUE TO 7TH AVENUE SEWER LINE
REPLACEMENT.
WHEREAS, the City Council previously approved a contract with Western Municipal
Construction, Inc. (hereinafter “Original Contract”) through Resolution No. R24-31, for the 5th
Avenue to 7th Avenue Sewer Line Replacement Project (hereinafter “the Project”);
WHEREAS, the Original Contract amount was Four Hundred One Thousand One
Hundred Eleven Dollars ($401,111.00) to complete the Project;
WHEREAS, the City Council previously approved the notice of award of the Origina l
Contract with Western Municipal Construction, Inc. to decrease the cost of the project by
Twenty-Eight Thousand Five Hundred Sixty-Eight Dollars ($28,568.00); and
WHEREAS, the City’s engineering firm, KLJ Engineering, Inc. and City Staff reviewed
the attached Change Order and recommend the City Council’s approval of the same.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Laurel,
Montana, that the City Council hereby approves the attached Change Order and authorizes the
Mayor to execute it on the City’s behalf.
Introduced at a regular meeting of the City Council on the 22nd day of October 2024 by
Council Member ______.
PASSED and APPROVED by the City Council of the City of Laurel on the 22nd day of
October 2024.
APPROVED by the Mayor on the 22nd day of October 2024.
CITY OF LAUREL
___________________________
Dave Waggoner, Mayor
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R24-91 Approve Sewer Line Replacement Project Change Order
ATTEST:
_______________________________
Kelly Strecker, Clerk-Treasurer
APPROVED AS TO FORM:
______________________________
Michele L. Braukmann, Civil City Attorney
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File Attachments for Item:
16. Resolution No. R24-92: A Resolution Of The City Council Authorizing The Mayor To
Execute The Standard Audit Contract Amendment By And Between The City Of Laurel And
Olness & Associates, P.C.
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