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HomeMy WebLinkAboutResolution No. R24-88A RE, SOLUTION OF THE CITY COUNCIL AUTHORIZING TAE MA ITTA)R-T-O EXECUTE AMENDMENT I AND AMENDMENT 2 TO THE ORIGINAL TASK ORDER PREVIOUSLY APPROVED BY CITY COUNCIL VIA RESOLUTION R 2 81 FOR THE PROJECT KNOWN AS THE 5TH - 7TH SEWER LINE REPLACEME WITH KLJ ENGINEERING, LLC. il BE IT RESOLVED by the City Council of the City of Laurel, Montana, Section 1: Approval. Amendment I and Amendment 2 to the Task Order for the Project known as the 5"'-7t" Sewer Line Replacement, copies attached hereto and incorporated herein (hereinafter "Amendment I and Amendment 2"), is hereby approved. Section 2: Execution. The Mayor is hereby given authority to execute both Amendments on behalf of the City. Introduced at a regular meeting of the City Council on the 81h day of October, 2024, by Council Member Mackay. PASSED and APPROVED by the City Council of the City of Laurel the 8t" day of October, 2024. APPROVED by the Mayor the 8"' day of October, 2024. CITY OF LAUREL fa (0 -fly Dave Waggorfer, Mayor ATTEST: A,� CJ8Azzzt&,2 ILIFV,8114r, Jerk -Treasurer APPROVED AS TO FORM: Miih&p>-�� Michele L. Braukmann, Civil City Attorney R24-88 Approve Amendments for Sewer Line Replacement Project This is EXHIBIT K, consisting of [1] pages, referred to in and part of the Agreement between Owner and Engineer for Professional Services Task Order dated September 26, 2023. Amendment I To Task Order: 501 -71h Sewer Line Replacement 1. Background Data: a. Effective Date of Task Order: September 121t', 2023 b. Owner: City of Laurel, Montana C. Engineer: KU Engineering LLC d. Specific Project: 511— 7th Sewer Line Replacement 2. Description of Modifications a. Engineer shall perform the following Additional Services: As outlined in Attached Exhibit A 3. Task Order Summary (Reference only) a. Original Task Order amount: $95,800 b. Net change for prior amendments: $0 C. This amendment amount: $16,200 d. Adjusted Task Order amount: $112,000 The foregoing Task Order Summary is for reference only and does not alter the terms of the Task Order, including those set forth in the Agreement. Owner and Engineer hereby agree to modify the above -referenced Task Order as set forth in this Amendment. All provisions of the Agreement and Task Order not modified by this, or previous Amendments remain in effect. The Effective Date of this Amendment is 101812024 _- OWNER: City of Laurel By: Title: J Date rrr"'�rl . �11 "__ , Signed: LLA'0 Y1 ( '� X02, � ENGINEER: KU Engineering LLC By: Title: Associate Vice President, Survey Date Signed: October 11, 2024 Page 1 Exhibit K — Amendment to Task Order FJCDC* E-505, Agreement Between Owner and Engineer for Professional Services —Task Order Edition. Copyright Q 2014 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers, Ail rights reserved. 1. Background Data: a. Effective Date ofTask Order: b. Owner C. Engineer d. Specific Project: This is EXHIBIT K, consisting of[1] pages, referred to in and part of the Agreement between Owner and Engineer for Professional Services Task Order dated September 26,2O2]. September 12112O23 City of Laurel, Montana KUEngineering LLC 51h - 71h Sewer Line Replacement 2. Description mfModifications a. Engineer shall perform the following Additional Services: As outlined in Attached Exhibit A 3. Task Order Summary (Reference only) a. Original Task Order amount: $95,800 b. Net change for prior amendments: $0 C. This amendment amount: S16,200 d. Adjusted Task Order amount: $1I2,000 The foregoing Task Order Summary bfor reference only and does not alter the terms ofthe Task Order, including those set forth inthe Agreement. Owner and Engineer hereby agree to modify the above -referenced Task Order as set forth in this Amendment. All provisions of the Agreement and Task Order not modified by this, or previous Amendments remain in effect. The Effective Date ofthis Amendment is OWNER: City ofLaurel ENGINEER: KUEngineering LLC By: y: Title: LVhTitle: Date Date Signed: Signed: CIA R sxhibux-mnendmentuTasko,de, ocDC'E-s05'Agreement Between Owner and Engineer for Professional Services -Task Order Edition. Copyright mzoz National Society mProfessional Engineers, American Council mEngineering Companies, and American Society ofCivil Engineers, All rights reserved. This is EXHIBIT A, consisting of 2 pages, referred to in and part of the Task Order Amendment 1 dated Engineer's Services for Task Order: Stn – 71h Sewer Line Replacement – Amendment 1 PART 1—BASIC SERVICES A1.01 Project Management —Refer to original Task Order Agreement (TO) A1.02 Topography and Boundary Survey: A. Engineer will extend Topographic and Base Drawing services described in the TO to include the alley running north from Kwiki Car Wash to West I" Street. Additional survey and base mapping will be confined to the alley right-of-way and will include cross sections of the south half of West 15t Street up to 100 -feet each side of the alley. B. In addition to services described in TO, Engineer will provide the following: 1. Prepare a preliminary grading design of the alley described above and adjustments that may be needed to the east -west alley between North 5th Street and North 6th Street, as needed to achieve surface drainage away from adjacent buildings. 2. Prepare preliminary cost estimate for Contractor to complete this additional work through a Change Order. 3. Meet with City Public Works Department to review preliminary plan. A1.03 Final Design Phase A. In addition to services described in TO, Engineer will provide the following: 1. Revise the Preliminary Design plan to address input from the City Public Works Department. Prepare final plan and profile sheets to be included as a revision to the current design drawings. A1.04 Bidding or Negotiating Phase — Refer to original TO A1.05 Construction Phase A. Engineer will extend services described in TO to include the following: 1. Coordinate with Contractor and Owner to negotiate a Change Order to include additional work in current construction contract. Provide up to an additional 20 hours of on-site RPR time for observation of additional alley work. Provide one day of additional construction staking to stake alley grading. Engineer's scope is based on Contractor using single set of stakes for both subgrade and final surfacing. No blue tops are provided. Exhibit A— Engineer's Services — 5t" — 7th Sewer Line Replacement EJCDC® E-505, Agreement Between Owner and Engineer for Professional Services —Task Order Edition. Copyright © 2014 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 1 A1.06 Post -Construction Phase – Refer to original TO A1.07 Commissioning Phase—Not Included A1.08 Other Services—Not Included PART 2—ADDITIONAL SERVICES – Refer to original TO Exhibit A — Engineer's Services — 5th — 7th Sewer Line Replacement EJCDC® E-505, Agreement Between Owner and Engineer for Professional Services — Task Order Edition. Copyright © 2014 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 2 This is EXHIBIT K, consisting of [1] pages, referred to in and part of the Agreement between Owner and Engineer for Professional Services Task Order dated September 26, 2023. Amendment 2 To Task Order: Sth -7th Sewer Line Replacement 1. Background Data: a. Effective Date of Task Order: September 12th, 2023 b. Owner: City of Laurel, Montana C. Engineer: KU Engineering LLC d. Specific Project: 51h — 71h Sewer Line Replacement 2. Description of Modifications a. Engineer's Estimate for the project was insufficient to cover the costs of the actual Engineering required for the project. Attached Exhibit A which outlines the estimated cost vs actual costs of each phase of the project. 3. Task Order Summary (Reference only) a. Original Task Order amount: $95,800 b. Net change for prior amendments: $16,200 C. This amendment amount: $10,696 d. Adjusted Task Order amount: $122,696 The foregoing Task Order Summary is for reference only and does not after the terms of the Task Order, including those set forth in the Agreement. Owner and Engineer hereby agree to modify the above -referenced Task Order as set forth in this Amendment All provisions of the Agreement and Task Order not modified by this, or previous Amendments remain in effect. The Effective Date of this Amendment is September 171h, 2024 . OWNER: City of Laurel Title: V /IVI ( A j 4f Date Signed: I ENGINEER: KU Engineering LL z By: Title: Associate Vice President, Municipal Date Signed: October 11, 2024 Page 1 Exhibit K — Amendment to Task Order EJCDC* E -SM, Agreement Between Owner and Engineer for Professional Services —Task Order Edition. Copyright 0 2014 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of OA Engineers, All rights reserved. 1. Background Data: a. Effective Date of Task Order: b. Owner: C. Engineer: d. Specific Project: 2. Description of Modifications This is EXHIBIT K, consisting of [1] pages, referred to in and part of the Agreement between Owner and Engineer for Professional Services Task Order dated September 26, 2023. September 121h, 2023 City of Laurel, Montana KU Engineering LLC 5th — 7th Sewer Line Replacement a. Engineer's Estimate for the project was insufficient to cover the costs of the actual Engineering required for the project. Attached Exhibit A which outlines the estimated cost vs actual costs of each phase of the project. 3. Task Order Summary (Reference only) a. Original Task Order amount: $95,800 b. Net change for prior amendments: $16,200 C. This amendment amount: $10,696 d. Adjusted Task Order amount: $122,696 The foregoing Task Order Summary is for reference only and does not alter the terms of the Task Order, including those set forth in the Agreement. Owner and Engineer hereby agree to modify the above -referenced Task Order as set forth in this Amendment. All provisions of the Agreement and Task Order not modified by this, or previous Amendments remain in effect. The Effective Date of this Amendment is September 171h, 2024 . OWNER: City of Laurel By: -,fir l f 0 ff, Title: Date( ) Signed: ill' A-1 Lk L, / 1� ENGINEER: KU Engineering LLC By: Title: Date Signed: Page 1 Exhibit K — Amendment to Task Order EJCDC' E-505, Agreement Between Owner and Engineer for Professional Services —Task Order Edition. Copyright © 2014 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers, All rights reserved. This is EXHIBIT A, consisting of a page, referred to in and part of the Task Order Amendment 2 dated September 171h, 2024 Engineer's Services for Task Order: Sth — 7th Sewer Line Replacement — Amendment 2 A1.01 Project Budget —Table A below is a comparison of the original Engineer's estimate of costs for engineering design and construction vs. the actual accumulated costs acquired during the project. A. Task Project Management Engineer's ECIC $16,905.00 Actual Expenditure $7,896.50 Over/Under ($9,008.50) Survey $12,099.00 $9,521.50 ($2,577.50) Preliminary Design $12,491.00 $4,661.50 ($7,829.50) Final Design $12,154.99 $21,281.00 $9,126.01 Bidding $5,640.00 $16,601.00 $10,961.00 Construction $50,245.01 $62,734.50 $12,489.49 Closeout $2,465.00 $0.00 ($2,465.00) Total Costs $112,000.00 $122,696.00 $10,696.00 B. Final Design — Lack of known information and additional gathering/in depth analysis of the existing system pushed preliminary design issues into the Final Design phase. C. Bidding — Changes requested by the City during the bidding process (analysis of the alley way running north/south) and change order design were charged to bidding as the design phases of the project had already been closed out at that time. D. Construction — Extra days were added into the construction as we were waiting on approval of the alley way change order which was never approved. Extra construction review of the asphalt between 5th Ave and 6th Ave. as Contractor was required to pave the east end of this alley way 3 times in order to get an adequate cross slope to prevent runoff from the car wash from running onto property north of the alley way. Exhibit A— Engineer's Services — 51h — 7th Sewer Line Replacement EJCDC® E-505, Agreement Between Owner and Engineer for Professional Services —Task Order Edition. Copyright © 2014 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 1 OPI dated September 26, 2023, Na. Owner: City of Laurel, Montana C. Engineer. KU Engineering LLC Specific Project, 51h — Ph Sewer Line Replacement 2- Description of Modifications a. Engineer shall perform the following Additional Services: Ls qutr fn@�d In Attached Exhibit 4P. Task Order Summary (Reference a. Original Task Order amount: $95,800 b. Net change for prior amendments; $0 C. This amendment amount: $16,200 d. Adjusted Task Order amount: $112,000 -NTZ-477%7r those set forth in the Agreement QM1M M7 =- *Ik - I MON 1 17 MIT 11 Effective Date of this Amendment OWNER: By: Title: Date Signed: ENGINEER: KU Engineering LLC By: Title: Associate Vice President, Municipal Date Signed: June 12, 2024 P ZIR 11P J.� F This Is F_XHIBrr A, consisting of 2 pages, referred to In Z d f h Task Order Amendment I dated tY Engineer's Servl[ces for Task Order. 51h — 7th Sewer Line Replacentent — Amendntent I A1.01 Project Management— Refer to origInal Task OrderAgreement (TO) A1.02 Topography and Boundary Surwy: A. Engineer will extend Topographic and Base Drawing services described In the TO to Include the alley running north from K:wIkI Car Wash to West I'll StreeL Additional survey and base mapping will r--- ` e0-eeeach side of the alley. J. In addition to services described In TO, Engineer will provide the lIg: 1. Prepare a preliminary grading design -of the alley described above and adjustments that may be needed to the east -west alley between North Sth Street and North 6th Street, as needed to achieve surface drainage away from adjacent buildings. 2. Prepare preliminary cost estimate for Contractor to complete this additional work through a Change order. 3. Meet with City Public Works Department to review preliminary plan. A. In addition to services described In TO, Engineer will provide the following: 1. Revise the Preliminary Design plan to address Input from the City Public Works Department Prepare final plan and profile sheets to be Included as a revision to the current design drawings. 1. Coordinate w4th CDntractor and Owner to negotiate a Change Order to Include additional work In current construction Cl. 2. Provide up to an additional 20 hours of on-site RPR time for observation of additional alley work. 3. Provide one day of additional construction staking to stake alley grading. Engineees scope is based on Contractor using single set of stakes for both subgrade and final surfacing. No blue tops are provided. bhg* A — &*Mer's Semilm — S% — 7tb Samiler Lhm Mpkcml EXDCO E -M, Agmement Debam Owrier and Enghxw for Profegftud ServIkes —Ta* Order EdlWm coffw 0 2MM 50CMY Of PMe—S$15FMf 0@56ail; mwlah comim afawheerft and Anvifkm Sodety of CM1 Enghteem Aff r1oft musenied. Pagel XL06 Post-Construction Phase — Refer to original TO A1.07 , , - - 0> • -. ,; .1 xle-AMI&Ixt,s