HomeMy WebLinkAboutBudget/Finance Committee Minutes 11.20.2012 MINUTES
BUDGET/FINANCE COMMITTEE
NOVEMBER 20, 2012 5:30 P.M.
COUNCIL CONFERENCE ROOM
MEMBERS PRESENT: Mark Mace Doug Poehls
Tom Nelson Emelie Eaton
OTHERS PRESENT: Shirley Ewan Mayor Olson
Chairman Mark Mace called the regular meeting of the Budget/Finance Committee to order at 5:40
p.m. There was no one from the public present.
The minutes of the October 16, 2012 meeting were presented and approved via motion by Emelie,
seconded by Doug, and passed unanimously.
The Utility Billing adjustments were reviewed by the Committee. Shirley noted that that there
were no unusual adjustments.
The Mayor has reviewed and approved the October journal voucher.
Emelie made a motion to approve the Utility Billing adjustments and the October journal voucher,
seconded by Doug. All in favor, motion passed.
The October fmancial statements were reviewed by the Committee. Shirley went through the
financial report stating that the Actual Revenues vs. Actual Expenditures report shows that 33% of
the year has expired and the City is at 20% collection of revenues and 22% expenditures. Shirley
told the Committee that, while some accounts have met their budgeted amount in revenues and
expenditures, they are either pass through funds (7000) or grant funds. The Street Maintenance
Fund still has a negative cash balance, but will receive around $300,000 by the end of the calendar
year. Most of the graphed funds will be receiving large revenues when taxes are received. No
further discussion was heard at this time.
Motion was made by Emelie to approve the financial statements, seconded by Doug. Motion
passed.
There were no purchase requisitions presented to the Committee.
The Comp /OT reports for PPE 11/11/12 were reviewed by the Committee. Shirley mentioned
that there were 2 holidays in this pay period which caused the majority of the overtime.
The Payroll Register for PPE 11/11/12 totaling $169,047.87 was reviewed by the Committee.
Motion was made by Doug, seconded by Emelie, to recommend Council's approval of the payroll
register. Motion passed unanimously.
Clerk/Treasurer's Comments:
Clerk had nothing.
Mayor's Comments:
Budget Process Workshop Update
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Budget/Finance Committee
November 20, 2012
The Mayor requested the Clerk review the budget process with the Committee and then hold
discussion with the Committee. Shirley went through the entire process from handing out budget
sheets to department heads to the final passage of the budget. Doug inquired if maybe it would be
beneficial to the Council to look at the sheets prior to giving them to department heads. Tom asked
if reserves could be explained at the workshop. Further discussion was heard by the group and it
was decided that the Council will have a budget workshop on January 22, 2013. January has 5
Tuesdays. The Mayor requested that Committee members write down what they would like to
discuss at the workshop.
Other:
Nothing
For the Next Agenda:
Neptune meters.
The next regular Budget/Finance meeting will be on Tuesday, December 18, 2012, at 5:30 p.m.
The meeting adjourned at 6:30 p.m.
Respectfully submitted,
JAL 7 LuarY
Shirley Ewan, City Clerk/Treasurer
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