HomeMy WebLinkAboutResolution No. R24-81FNTPLTITWBTHTV�'
IV
KNOWN AS THE CITY OF LAUREL WWTP UPGRADES.
BE IT RESOLVED by the City Council of the City of Laurel, Montana,
Section 1: Approval. The Change Order for the Project known as the City of Laurel
WWTP Upgrades, In Control, Inc. Project 23055PA, Change Order Proposal #QP24071902-
0 1. a copy attached hereto and incorporated herein (hereinafter "the In Control Change Order"),
is hereby approved.
Section 2: Execution. The Mayor is hereby given authority to execute the In Control
Change Order on behalf of the City.
Introduced at a regular meeting of the City Council on the 10"' day of September 2024,
by Council Member Mackay.
PASSED and APPROVED by the City Council of the City of Laurel the 10"' day of
September, 2024.
APPROVED by the Mayor on the 10th day of September 2024.
ATTEST:
z .
"dVStire�r, Clerk -Treasurer
APPROVED AS TO FORM:
Michele L. Braukmann, Civil City Attorney
R24-81 Approve In Control Change Order
CITY OF LAUREL
Dave Waggoner, Ma 0
In Control, Inc.
��8l E �iver Rd, Sui�� lO8
Fridley, MN 6542l
Tc:a:n ��tra I
y-LJAK]G E 0 RFl[R P R0 POSS A' #Q 1P 2 /1m7190� 07
Attn: Thomas Henry
Project: City ofLaurel VVVVTPUpgrades
Subject: Change Order Proposal -PLC Modifications
Date: August 21,2024
From: CadeBeebon
Valid: 30 days
Page: 1 of 4
In Control Project: 23055PA
/RControl, Inc. ispleased to provide our proposal for materials and services aspart ofthe project refePeDced
above.
A4�K G R[lUIN! C) :
During the programming phase of the WWTPupgrades, it was found that two existing control panels, the
Solids SCP and Blower MCP contain Allen Bradley CompactLogix CPU processors that had old enough
hardware revisions that they are not able to be upgraded to the latest firmware and are therefore
incompatible with the newerAtlen Bradley programming software. Three replacement Allen Bradley
CompactLogix CPU processors are required in order to utilize the latest programming software from Allen
Bradley, which will assure us of maximum compatibility with the newest hardware going forward. This
proposal does not include reprogramming of the pic that controls the Aerzen blowers,
In the blower building at the WWTP, there is a control panel that contains an obsolete GE Rx3i PLC and 1/0.
This panel was not identified inthe pre -engineering surveyduetohslocatonandUnnhedfuncbona|hy'This
PLC and all of the 1/0 will need to be replaced, in order for the system to function property.
The below items are furnished and installed by In Control. PLC and SCADA Programming is included and will
be tested prior to start up. Drawings will be provided upon completion.
P�[lPO�4|�
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Item 1- Replacement of existing ComtrolLmoix CPU Processors
The below items are furnished and installed bv|nControl.
A. (2)Allen Bradley Com Processor
B. (2) Allen Bradley CompactLogix Power terminal RTB Kit
C. (2)Cat5Ethernet Patch Cable
|teMn2- Replacement of existing GE RX3iPLC and Equipment
The below items are furnished and installed by|nControl.
A. (l) Allen Bradley CornpactLogixAEWTREthernet 0Adaptor
B. (l)Allen Bradley Cornpac±LogixPower Supply
C. (1)Allen Bradley Co0pac±Logix|OEnd Cap Right
O. (3)Allen Bradley ConnpactLogixI5Channel Discrete Output Module
E. (S)Allen Bradley CornpactLogiX16Channel Discrete Input Module
F. /I\Allen Bradley Connpac±Lugix|[)End Cap Left
G. /1\Phoenix Contact 24VDCIOOVVPower Supply
H. (I) Schneider Electric Surge Arrestor
i (1) CyberPower Intelligent LCD, Line Interactive, Uninterruptible Power Supply (UPS)
J. (1) Aluminum Plate to cover old OF Cutout
Item 3-Headworksand DigestnrBuildings
The below items are furnished and installed 6v|nControl.
A. (2) CyberPower Smart App Online, Double Conversion Uninterruptible Power Supply (UPS)
Item 4 -On -Site Services
In Control will work with the WWTP operations to perform these changes. In addition to other services
specified, a program mer/instrumentation engineer or technician wilt perform startup and commissioning of
the PLCs and SCADA system. We have included 40 hours of on-site time and expenses to complete this work. If
additiona|t[ipnV[tinleon-sitearerequined'/tvxi0bebiUedatourTinme&h4ateria(rates.
0 P �-24 0 "T 19 ,.-2 - 02 ProjzosF. - LC A G E u
The change for these PLC mod ific,itions-hi,,i-n(it.proiKt_increiso of _$52,752,
;'J
Please approve this Change Proposal. Once approved we wiH schedule the work associated for these PLC
modifications.
Should there be any questions regarding this Change Proposal, please contact either of us at your
convenience.
Best Regards,
Cade Beeton
Mobile: 406.661.4795
Office: 763.783.9500
E -Mail: cade.beeton@incontrol.net
Steve Petry
Project Manager
Mobile: 406.702.3678
Office: 763.783.9500
E -Mail: steve.petry@incontrol.net
ACCEPTANCE: To acthis
propo 6a please return a signed copy with purchase order. Thank you!
Signature:Purchase Order:
Print Name: J'_'L)6Jzj[� Wft'&60K)LV-r__ Date:
Title: V%"� VA -4 0 (L- - Proposal Number: QP24071902-02
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These terms and conditions are \neffect between the party ("Purchaser") issuing the purchase order ("Order") and In Control, Inc. ("In
Control").
l ACCEPTANCE -Acceptance oJthis Orderw0beinwriting within 30 days of order receipt, subject mapproval ofthe Purchaser's
credit by|nControl and compliance with the acceptance cht hasetfurthherein.Upnnacceptance, thbQr erwUmnsdtutethe
entire agreement between In Control and Purchaser, supersede all prior negotiations and discussions, and may not be modified
orterminated except inwriting signed byboth Purchaser and |nControl.
2. TERMINATION -Nobficabonoftermination ofthis Order shall bemade inwriting with l4days notice. |fPurchaser terminates this
order at no fault of In Control, Purchaser shall pay for services rendered at In Control's published rates, reimbursable expenses,
and equipment ordered through the date of termination. This payment will also include a fee of 10% of the Order value to cover
the expense ofterminating the contract.
3. ATTORNEY FEES - If either party commences or is made a party to an action or proceeding to enforce or interpret this Order, the
prevailing party in such action or proceeding wilt be entitled to recover from the other party all reasonable attorneys'fees, costs
and expenses incurred in connection with such action or proceeding or any appeal or enforcement of anyjudgment.
4. INDEMNIFICATION - Purchaser wiH indemnify and hold harmless In Control from and against any and all claims, actions,
proceedings, costs, expenses, losses and liability, including all reasonable attorneys'fees, costs and expenses, arising out of or in
connection with or relating to any goods or services not furnished by In Control pursuant to this Order, including without
[imitation all product liability claims and any claims involving personal injury, death or property damage. The obligations set
forth in this Section will survive the termination or fulfillment of this Order.
5. LIMITATIONS OF LIABILITY - In no event wilt In Control be liable in contract, tort, strict liability, warranty or otherwise, for any
special, incidentat or consequential damages, such as delay, disruption, loss of product, loss of anticipated profits or revenue,
loss of use of the equipment or system, non -operation or increased expense of operation of other equipment or systems, cost of
capital, orcost ofpurchase orreplacement equipment systems nrpower. !nparticular, unless otherwise agreed toinwriting
between the Purchaser and In Control, In Control will not accept liquidated damages.
6. FORCE MAJEURE - in no event shall In Control be responsible or liable for any failure or delay in the performance of its obligations
hereunder arising out of or caused by, directly or indirectly, forces beyond its control, including, without (imitation, strikes, work
stoppages, supply chain disruptions, accidents, acts of war or terrorism, civil or military disturbances, health crises, nuclear or
natural catastrophes or acts of God, and interruptions of utilities, communications or computer services. It being understood that
In Control shall use at[ commercially reasonable efforts to resume performance as soon as practicable under the circumstances.
7. WARRANTY - In Control warrants that the goods and services furnished will be of good quality, free from defects in material,
design and workmanship will conform to the specifications and drawings and be suitable for their intended purpose. This
warranty will be in force for eighteen (18) months after shipment or twelve (12) months from startup, whichever is shorter. Any
remaining allotments for Purchaser or end owner/engineer-initiated changes and call-back expire with the warranty period and
are not refundable. In Control reserves the right to terminate warranty should the Purchaser's account be in arrears.
O. TRANSPORTATION - Unless otherwise specified, all deliveries from In Control wit[ be F.O.B. factory, freight prepaid.
9. ESCALATION - This Order is conditioned upon the ability of In Control to complete the work at present prices for material and at
the existing scale of wages for tabor. If In Control is, at any time during the term of the Order, unable to complete the work atthe
present prices and wages, then the Ordersurn shall be equitably adjusted by change order to compensate In Control for
significant price increases, where a significant price increase is defined as a change of 10% or more between the date of quote and
the date ufapplicable work.
lO. PAYMENT TERMS - The payment terms are due upon invoice receipt. Any balance remaining over 31 days beyond the invoice date
will be subject to a 2.0% monthly service fee until paid. Debit or credit card payment is accepted and subject to a 3.0% surcharge
of the payment amount. Should a payment default occur In Control reserves the right to stop all work, including but not limited to
startup of equipment. All reasonable attempts will be made between both parties to resolve the disputed portions of any invoice
within the payment terms.
Order value wiH be invoiced in full upon shipment unless specific terms are described in the proposal. No retainage is allowed.
ll. NONWAIVER - The failure by In Control to enforce at any time, or for any period of time, any of the provisions hereof wilt not bpa
waiver of such provisions nor the right of In Control thereafter to enforce each and every such provision.
12. REMEDIES - Remedies herein reserved to In Control will be cumulative and in addition to any other or further remedies provided
inlaw o/equity.
This proposal is additionat work and equipment for the WWTP PLC Upgrade Project being done by
InControt inc. at the City of Laurel Wastewater Treatment Plant. By doing this work order proposal
now there wilt bnecost savings for the City, than doing boLater date.
Item I- Replacing the Existing Allen Bradley CPUs due to the hardware not being able tOU8
upgraded to Latest firmware and not being able run the newest Allen Bradley software. This may
lead to the software and the network being Less secure because it wouldn't be able to be updated
tothe latest firmware tofix software bugs. Bvupgrading tonew Allen Bradley CPUs, they would Ue
compatible with the latest software, ensuring that areliable, secure, cohesive program and network
come.for many years to
By doing this CPU upgrade now it would be a cost savings in Labor in programming because,
InControL inc. is already tasked with reprogramming the existing Allen Bradley PI -Cs. If an existing
Allen Bradley CPU fails inyears tocome (after |nContnoihas completed the project) andneeUa
replacement with a new Allen Bradley CPU there wilt be labor cost to reprogram that entire PLC
using newer software.
Also, the existing CPUs are no longer being manufactured, thus if an existing CPU fails and needs
replacement, any new old stock wilt beatepremium.
Item 2- Blower Building GE PLC was put into service in the 90's. At some point this aging GE PLC
wiUfait'
This obsolete GE PLC has no new components being produced, if it breaks down and needs
replacement, we wilt have to find used parts at high premium (and that's if you can).
It's becoming more difficult finding someone to do programing work on obsolete GE PI -Cs, due to
the age Ufitand not being the industry standard.
If this GE PLC not replaced at this time and replaced at a Later date, the labor cost will much higher
than the 40 additional hours of labor that InControt is asking for in this proposal, due to more labor
hours for reprogramming the components like the SCADA (office control room computer) and the
network in order to work with the new RockweLt 1/0 modules that would be replacing GE PLC. By
replacing it now, the Labor cost are much lower than doing it Later. Because InControt is already
tasked with programing the new PI -Cs and the new SCADA (off ice control room computer) that are
being installed and reprogramming existing Allen Bradley PI -Cs at the WWTP atL with the goat of
having one cohesive program and network.
Replacing the GE PLC now with the new Rockwell 1/0 modules would be a cost savings in the long
[UO.
Also, by replacing this GE PLC, InControt will have wire location drawings of this PLC cabinet, which
vvecurrently dOnot have with the old GEPLC.
Item 3- Is installing and wiring up battery backups oWthe new headwork and digester building PI -Cs.
They currently donot have battery backups. This would ensure during any power outage Orpower
surge that the PI -Cs are protected and fully functional.
Item 4- The 40 additional hours of tabor that InControt is asking for in this proposal is for On -Site
services to complete the above work. (cabinet PLC drawing, removal of old PLC hardware,
installation of new PLC hardware, and programing). Which is much less than what it would be if this
work iSdone atalater date.
PLC stands for programmable Logic controller, which is a type of industrial computer that controls
and monitors many different kinds of equipment based on custom programming
SCADA stands for Supervisory Control and Data Acquisition. It's a computerized system that
collects and analyzes data in real-time to monitor and control industrial equipment and
processes. SCADA systems are made up of software and hardware components that allow users to
gather data from devices remotely OrOn'nite.