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HomeMy WebLinkAboutCity Council Minutes 07.16.1996Minutes of the City Council of Laurel July 16, 1996 A regular meeting of the City Council of the City of Laurel, Montana, was held in the Council Chambers and called to order by Mayor Chuck Rodgets at 7:00 p.m., on July 16, 1996. COUNCIL MEMBERS PRESENT: Gay Easton Bud Johnson Dirk Kroll Donna Kilpatrick Ron Marshall COUNCIL MEMBERS ABSENT: Miles Walton John Minch INVOCATION: Invocation was given by Alderman Johnson. MINUTES: Motion by Alderman Marshall to approve the minutes of the regular meeting of July 2, 1996, as presented, seconded by Alderman Kroll. Motion carried 5--0. Motion by Alderwoman Kilpatrick to approve the minutes of the meeting of July 8, 1996, as presented, seconded by Alderman Marshall. carried 5--0. special Motion CORRESPONDENCE: Received an agenda regarding the Landfill Users Summit meeting in Billings on Tuesday, July 23, 1996 at 10:00 a.m. Received two memos from the Yellowstone County Health Department, announcement of a new medical director and a local health officer. the Received the June 27, 1996 minutes from the Yellowstone City-County Board of Health. Received the activity report for the month of June from the Yellowstone County Air Pollution Control Board. DOUBLE TREE, INC., HOUSING PRESERVATION GRANT: Julia Jones, Double Tree, Inc., stated that the City of Laurel has received a Rousing Preservation Grant for $50,000.00. This grant will allow Laurel to help more low income people. Along with the CDBG Grant, twenty-two homes can be done with an average of $17,500.00 per home. Double Tree and the committee have been reviewing applications and ranking each one so the most needy applicant is served first. The applicants are ranked by housing conditions and household characteristics. There are a total of 1700 points, 800 for housing conditions and 900 for household characteristics, with the threshold being 700 points. Any applicant falling under 700 points is not eligible at this time. They will be reviewed at a later time, if there is a need for more applicants. Nine applicants have been approved from twenty applications received. She stated that as people find out about the program and see the home improvements, there will be more applying. More applicants are needed with the ranking process, so the neediest can be served first. Barbara Campbell, Double Tree, Inc., stated that Julia and Melissa have done door to door marketing in the project area. She mentioned that last year the City of Laurel adopted a housing plan and in the plan, it called for implementing the Housing Rehabilitation program. The housing plan was initiating activities that would make lots available for single family dwellings. It was determined that there are a limited number of sites available and it is difficult for first time home buyers to build affordable type housing. The strategy for Laurel was to apply for funds for the Housing Rehabilitation Program. Laurel has now received $400,000.00 from CDBG and $50,000.00 from HPG. Phase II is now to proceed with the project. The city will submit an application to the HOME Program this fall. The intent is to put a portion of the money from the HOME Program into the Housing Rehabilitation project. The ultimate goal is to rehabilitate approximately 50 substandard housing units and put the balance of the HOME money into a home buyer program to work with the local banks and any other source of housing mortgage money. This will make homeownership a possibility for low income families and first time home buyers. The HOME Program is a relatively new program and has a match requirement from the local government. The minimum amount to apply for in grant money is $400,000.00 and the city has to contribute $50,000.00 in matching funds. The match does not have to be cash but can be an in-kind service match. Page 2 Council Minutes of the City Council of Laurel Meeting of July 16, 1996 Barbara would like to set up a meeting with the committee and, at this time, schedule a public hearing for August 20, 1996. The American Disability Act was signed into law in 1990. When a local government receives federal grant monies, they need to have an ADA Plan. Joe will review a plan drafted by Double-Tree, Inc. ENCROACHMENT PERMIT - CABOOSE SALOON: There was no action taken. The item will be on the agenda for August 6, 1996. AWARD BIDS ON STREET MATERIALS: The Street/Alley & Solid Waste Committee minutes were reviewed. Cold Mix MC-800 Two bids were received for cold-mix MC-800. The committee recommended the bid to JTL Group, in the amount of $48,600.00. awarding Motion by Alderman Easton to award the bid for cold mix~ Group, in the amount of $48,600, seconded by Alderman Marshall. 5--0. MC-800 to JTL Motion carried Gas-Oil-Grease One bid was received from Laurel Co-op for gas, oil committee recommended awarding the bid to Laurel Co-op and grease products. The in the amount of $23,342. Motion by Alderman products to Laurel Co-op Motion carried 5--0. Easton to award the bid in the amount of $23,342, for gas, oil, and grease seconded by Alderman Kroll. Liquid Asphalt One bid was received for liquid asphalt from Petro Tech. Due to an oversight, the transportation cost was not included in the bid. It was bid for pickup by the city at the site. Jim Flisrand recommended rejecting all liquid asphalt bids. Motion by Alderman Marshall to reject all bids on liquid asphalt, by Alderwoman Kilpatrick. Motion carried 5--0. seconded AWARD SID 110 CONSTRUCTION BID: The council took no action. This will be on the agenda for August 6, 1996. RESOLUTION AUTHORIZING SALE OF SID 110 BONDS: The council took no action. This will be on the agenda for August 6, 1996. Rick Leuthold commented that it is acceptable to wait with the construction bids until the bond bids are in. He has spoke with Steve from Empire Sand and Gravel on the time frame of going forward. Steve will review his crew schedules and see what interests may come from the advertisements on the bonds. He may be prepared at the August 6, 1996 council meeting to have his contracts, along with bonds and insurance, ready to go. They can be approved and executed at that time, upon awarding. He can then proceed the week of August 12th, which has been indicated in a memo going out to the people in the neighborhood. Rick is still seeing interest from the people on getting their streets paved. He is happy to see a bid come in that can be awarded and hopes to see positive bond bids come in. ADOPT PRELIMINARY BUDGET AND 1996 TAX RESOLUTIONS: RESOLUTION AUTHORIZING BUDGET TRANSFERS: RESOLUTION NO. R96-24 BEING A RESOLUTION AUTHORIZING A BUDGET TRANSFER OR REVISION Motion by Alderwoman Kiloatrick that Resolution No. R96-24 be passed and adopted~ seconded by Alderman Marshall. Motion carried 6--0. Minutes of the City Council of Laurel Page 3 Council Meeting of July 16, 1996 ADOPT PRELIMINARY BUDGET & TAX RESOLUTIONS: A public hearing will be held on special council meeting will be budget and the tax resolutions. the preliminary budget on August 6~ 1996. A held on August 12, 1996 to adopt the final Motion by Alderman Johnson to adopt the 1996-1997 preliminary budget, seconded by Alderwoman Kilpatrick. Motion carried 5--0. RESOLUTION NO. R96-25 BEING A RESOLUTION LEVYING TAXES FOR GENERAL AND SPECIFIC PURPOSES FOR THE CITY OF LAUREL, MONTANA, FOR THE FISCAL YEAR BEGINNING JULY It 1996 Motion by Alderwoman Kilpatrick that Resolution No. R96-25 be passed adopted, seconded by Alderman Kroll. Motion carried 5--0. RESOLUTION NO. R96-26 BEING A RESOLUTION LEVYING AND ASSESSING ALL OF THE PROPERTY EMBRACED WITHIN THE CITY OF LAURELs MONTANA, FOR STREET MAINTENANCE FOR THE FISCAL YEAR 1996-97 Motion by Alderman Marshall that Resolution No. R96-26 be passed adopted, seconded by Alderman Johnson. Motion carried 5--0. RESOLUTION NO. R96-27 BEING A RESOLUTION LEVYING AND ASSESSING ALL OF THE PROPERTY EMBRACED WITHIN SPECIAL IMPROVEMENT DISTRICT LIGHT NO. 2 OF THE CITY OF LAUREL, MONTANA, WITH THE ENTIRE COST OF MAINTENANCE AND ELECTRICAL CURRENT FOR THE FISCAL YEAR, 1996-97 Motion by Alderwoman Kilpatrick that Resolution No. R96-27 be passed adopted, seconded by Alderman Easton. Motion carried 5--0. RESOLUTION NO. R96-28 BEING A RESOLUTION LEVYING AND ASSESSING ALL OF THE PROPERTY EMBRACED WITHIN SPECIAL IMPRO~a4ENT DISTRICT LIGHT NO. 3 OF THE CITY OF LAUREL, MONTANA, WITH THE ENTIRE COST OF MAINTENANCE AND ELECTRICAL CURRENT FOR THE FISCAL YEAR, 1996-97 Motion by Alderman Marshall that Resolution No. R96-28 be passed adopted, seconded by Alderman Johnson. Motion carried 6--0. RESOLUTION NO. R96-29 BEING A RESOLUTION LEVYING AND ASSESSING ALL OF THE PROPERTY EMBRACED WITHIN STREET SWEEPING DISTRICT NO. 1, OF THE CITY OF LAUREL, MONTANA FOR THE PURPOSE OF THE SWEEPING OF STREETS IN THE DOWNTOWN OR BUSINESS DISTRICT FOR THE FISCAL YEAR 1996-97 Motion by Alderwoman KilDatrick that Resolution No. R96-29 be passed adopted, seconded by Alderman Johnson. Motion carried 5--0. RESOLUTION NO. R96-30 A RESOLUTION LEVYING AND ASSESSING ALL OF THE PROPERTY EMBRACED WITHIN SPECIAL IMPROVEMENT DISTRICT NO. 98 OF THE CITY OF LAUREL, MONTANA, WITH THE COST OF CURB, GUTTERs PAVING, SIDEWALK, SANITARY SEWER AND WATER LINE IN NUTTING BROTHERS SUBDIVISION and and and and and Motion by Alderman Marshall that Resolution No. R96-30 be passed and adopted, seconded by Alderman Kroll. Motion carried 5--0. Minutes of the City Council of Laurel Page 4 Council Meeting of July 16, 1996 RESOLUTION NO. R96-31 A RESOLUTION LEVYING AND ASSESSING ALL OF THE PROPERTY EMBRACED WITHIN SPECIAL IMPROVEMENT DISTRICT NO. 100 OF THE CITY OF LAUREL, MONTANA, WITH THE COST OF CURB, GUTTER, PAVING, WATER & SEWER IN NOGAN SUBDIVISION Motion by Alderman Kroll that Resolution No. 96-31 be passed and adopted, seconded by Alderman Marshall. Motion carried 5--0. CAL CUMIN - ZONE CHANGES: Cal stated that the Planning Board recommends that the City Council adopt the zone changes. There are changes and corrections to the existing zoning ordinances, such as manufactured housing, mobile homes, espresso, and off street parking. Cal is asking permission from the council for a public hearing for August 20, 1996. At that time, the ordinances will be reviewed and a public hearing will be conducted. The state requires the city to hold a public hearing before the changes in the ordinances can be changed. The public hearing will be advertised on July 31, 1996 and August 14, 1996. Motion by Alderman Marshall to hold a public hearing on the proposed zoning changes on August 20, 1996 with advertising on July 31, 1996 and on August 14, 1996, seconded by Alderwoman Kilpatrick. Motion carried 5--0. COMMITTEE REPORTS: --Budget/Finance Committee minutes of July 2, 1996 were presented and reviewed. Motion by Alderwoman KilDatrick to enter the Budget/Finance Committee minutes of July 2, 1996, into the record, seconded by Alderman Marshall. Motion carried 5--0. --Budget/Finance Committee minutes of July 8, 1996 were presented and reviewed. Motion by Alderwoman Kiloatrick to enter the Budget/Finance Committee minutes of July 8, 1996, into the record, seconded by Alderman Easton. Motion carried 5--0. --City Council Committee of the Whole minutes of July 2, 1996 were presented. Motion by Alderman Marshall Whole minutes of July 2, 1996, Kilpatrick. Motion carried 5--0. to enter the City Council Committee of the into the record, seconded by Alderwoman --Investment Committee minutes of June 26, 1996 were presented and reviewed. Motion by Alderman Johnson to enter the Investment Committee minutes of June 26, 1996, into the record, seconded by Alderwoman Kilpatrick. Vicki Metzger, City Treasurer, stated there will be an Investment Committee meeting in August to discuss the "reverse re-purchase agreements" in more detail. All the banks will be invited to this meeting. A vote was taken on the motion. Motion carried 5--0. --Park Committee minutes of July 11, 1996 were presented and reviewed. Motion by Alderwoman Kilnatrick to enter the Park Committee minutes of July 11, 1996, into the record, seconded by Alderman Easton. Motion carried 5--0. --Street/Alley & Solid Waste Committee minutes of July 12, 1996 were presented and reviewed earlier in the meeting. Motion by Alderman Easton to enter the Street/Alley & Solid Waste Committee minutes of July 12, 1996, into the record, seconded by Alderman Marshall. Motion carried 5--0. COMMENTS FROM THE AUDIENCE: None APPOINTMENTS: None Minutes of the City Council of Laurel Page 5 Council ~eeting of July 16, 1996 L~4AYOR'S COI~fENTS: Nayor Rodgers thanked Don Hackmann and his staff for the preparation of the budget. He thanked the crew for the work done on the streets and commented that the streets and parks are looking good. He mentioned the construction on the new south bridge has begun. There being no further business to come before the council at this time, the meeting was adjourned at 7:44 p.m. Donald L. Hackmann, City Clerk Approved by the ~ayor and passed by the City Council of the City of Laurel, ~ontana, this 6th day of August, 1996. Attest: Donald L. Hackmann, City Clerk