HomeMy WebLinkAboutSpecial Council Workshop Minutes 10.23.2012 Minutes
Special Council Workshop
October 23, 2012 5:30 pm
Council Chambers
A Special Council Workshop was held in the Council Chambers and called to order by Mayor Ken Olson
at 5:30 p.m. on October 23, 2012.
COUNCIL MEMBERS PRESENT:
Bruce McGee Doug Poehls
Scot Stokes Mark Mace
Chuck Dickerson Bill Mountsier
OTHERS PRESENT:
Heidi Jensen Monica Plecker
Cheryll Lund
Public Input (three- minute limit):
Citizens may address the Council regarding any item of City business not on the agenda. The duration for
an individual speaking under Public Input is limited to three minutes. While all comments are welcome,
the Council will not take action on any item not on the agenda.
There was none.
DISCUSSION: Annexations
City Planner Monica Plecker gave a power point presentation on Annexations. This presentation is
meant to give the Council a better understanding of how annexation works, the City's roll in annexation,
and how annexation can make a city grow.
The definition of annexation is "The incorporation of a land area into an existing community with a
resulting change in the boundaries of the community."
Monica explained the different types of annexations and the process for each type of annexation. This
presentation is being made from the City's standpoint.
Contiguous Government Land Annexation
Background: Montana Code Annotated (MCA) 7 -2 -4402 states "Whenever any land contiguous to a
municipality is owned by the United Sates or by the State of Montana or by any agency, instrumentality,
or political subdivision of either or whenever any of the foregoing have a beneficial interest in any land
contiguous to a municipality, such land may be incorporated and included in the municipality to which it
is contiguous and may be annexed thereto and made a part thereof in the manner provided in this
part."
Process: For contiguous government land, the City shall annex as follows:
1. Request by Government Official (aka: the Mayor);
2. City Council must adopt a Resolution of Intent to annex the land;
3. City Council must provide and publish notice of its intent to annex the land, as well as a 20 -day
comment period, and;
4. City Council must consider comments and pass or adopt a Resolution of Annexation.
Monica stated that an example of this type of annexation was done within the past year when vacant
privately owned land (Richmond property) on the south side of W. 12 Street was donated to the City
and the City annexed it. The property is referred to as the "Jake and Lois Bernhardt Parkway."
Monica told the Council that MCA requires that all adjacent right -of -ways be annexed along with the
property. This includes roads.
Contiguous Land Annexation (Intent of the City)
Background: MCA 7 -2 -4301 shall be deemed contiguous to such city or town even though such tracts
or parcels of land may be separated from such city or town by a street or other roadway, irrigation ditch,
drainage ditch, stream, river, or a strip of unplatted land too narrow or too small to be platted.
Process: For Contiguous land:
1. City Council must adopt a Resolution of intent to annex the land;
2. City Council must provide and publish notice of its intent to annex the land, as well as a 20 day
comment period; and
3. City Council must consider written comments (50%) and pass or adopt a Resolution of
Annexation.
Monica told the Council that if 50% of the effected residences protest the annexation cannot be done.
An example of the Contiguous Land Annexation (Intent of the City) would be land across and above the
ditch off of Beartooth (aka Dean Drive and above).
Wholly Surrounded Land
Background: MCA 7 -2 -4501. A city may include as part of the city any platted or unplatted tract or
parcel of land that is wholly surrounded by the city upon passing a resolution of intent, giving notice,
and passing a resolution of annexation.
Process: For wholly surrounded lands, the City shall annex as follows:
1. City Council must adopt a Resolution of intent to annex the land;
2. City Council must provide and publish notice of its intent to annex the land, as well as a 20 day
comment period; and
3. City Council must consider comments and pass or adopt a Resolution of Annexation.
Examples of this type of annexation is the Richland property on the South side of W. 12 Street across
from the land that was recently annexed into the City and will be named "Jake and Lois Bernhardt
Parkway", and property directly west of Sid's Bar on Hwy 10 East.
Annexation by Petition
MCA 7 -2 -4601. Annexation by petition.
1. Receive a written petition
• If signed by not less than 33 1/3% of registered electors* of the proposed area;
(Petition will automatically fail if signed by less than 33 1/3 %)
• If signed by more than 50% of electors or owners of the proposed area: (go to #2)
2. City Council may approve or disapprove a petition.
• If approved, Resolution of Annexation.
*Registered electors are registered voters who own property within the requested annexation area.
Annexation with Provisions of Service
Background: MCA 7 -2 -4705. Annexation by municipalities providing services. The governing body of
any municipality may extend the corporate limits of the municipality under the procedure set forth in
this part upon the initiation of the procedure by the governing body itself.
Process: For wholly surrounded lands, the City shall annex as follows:
1. City Council must adopt a Resolution of Intent to annex the land; and
2. City Council must provide and publish notice of its intent to annex the land, as well as a 45 day
comment period; and
3. City Council must consider comments and pass or adopt an ordinance which must include a
statement of intent to provide service; and
4. A Tong -range plan must be provided showing how the municipality plans to extend services.
Services are defined as water, sewer, garbage, police and fire. Services are provided at city expense.
Water and Sewer tie -ins to the house are at the expense of the property owner.
Long -range means no less than 5 years.
Additional Facts
• MCA 7 -2 -4303. Restrictions on annexation power.
This deals with annexation of land use of industrial, railroad or manufacturing use.
• MCA 7 -2 -4211. Inclusion of roads and right -of -ways in annexation.
Laurel Municipal Code 16.12. Annexation
Conditions:
1. The property and improvements are in the same condition as is required for properties and
improvements within City Limits; and
2. The city system is capable of serving the area; and
3. The extension is in the best interest of the city; and
4. The cost of the extension shall be at the expense of the requesting party; and
5. The city council has granted its approval; and
6. The property is annexed.
Monica stated that the (above) conditions are important requirements to assure that annexed property
meets the current city standards. When property comes into the city you want that property to provide
the same infrastructure and adhere to the city's Public Works Standards.
There are areas within the city that the current infrastructure is not capable of serving. There are also
areas where an extension of the city limits could not be done at the best interest of the city because it
would be costly for the city.
Monica gave an example of condition # 2 where the city is challenged to provide services. On the west
side of Laurel off of 8th Avenue and to the east of Foundation Avenue is an area of town where there are
no sewer lines and no infrastructure that would support placement of sewer lines without the
placement of booster stations.
Monica made reference to a map that rates the Ease of Annexation in grades A, B, D & F.
Grade A references areas the city could annex at the most ease. Not to say it would be easy because
infrastructure has been estimated to cost between $400,000 and $500,000 for the largest designated
parcel in Area A.
Grade B references the annexation of city owned Riverside Park. The major issues with annexing
Riverside Park would be dealing with a high water table on the property and having to figure out how to
run water and sewer lines across the river.
Grade D references areas that the city would have to add infrastructure in order to serve with water and
sewer.
Grade F references a grade of "fail." The property referenced has been deemed impossible to annex
mostly due to its high water table and a pump station that would have to be installed for sewer lines.
Monica referenced a 2006 study that was done by Morrison Maierle, Inc. to identify potential growth
areas in Laurel. The map gave specific (2006) cost estimates for adding sewer line infrastructure in 3
areas of Laurel. In the NW part of Laurel it would cost $3.2 million; SW would cost $3.3 million and
Areas 4 & 5 (northern /northeastern area) would cost $9 million. The cost for infrastructure for water
lines is estimated to be for every $1 spent on sewer an additional $2 would have to be spent on water.
This map was presented tonight to give the City Council an idea of what is involved to annex property
and what amount of resources the city would have to come up with to annex what might look like a
simple piece of property.
A discussion was held on planning ahead for future infrastructure growth. The council realizes that
there will have to be some planning ahead done for several issues that are facing the city down the
road. One of those issues is the 1 -90 interchange that MDT is contemplating for the west side of Laurel.
There are major obstacles regarding providing infrastructure to potential future commercial growth in
that area.
Monica said that the Growth Management Plan that she and the Planning Board are working on sets
goals not only for 20 years down the road but also for goals 5 years down the road that are easily
attainable. The GMP is meant to not only be a guide for the future goals, but for prioritizing projects
and funds to accomplish those goals.
Monica goes on to say that there needs to be a lot of planning and collaboration between the Planning
Board and Public Works to help get the ball rolling and define which areas are short range and long
range goals.
Monica told the council that she hoped the presentation helped them understand the process of
annexation and some of the obstacles that keep the city from annexing some properties bordering city
limits.
The Mayor told the council that at this time they are in Phase I of reviewing the Capital Improvement
Plan which prioritizes city funding and spending. Once the costs of various city projects are determined
than they can start to prioritize them and move ahead. Once that is done issues can be brought forward
to the Council for consideration.
The Mayor thanked Monica for the presentation.
Monica stated that the Growth Management Plan rough draft should be ready around January2013 with
a 2 " draft around April. She hopes the plan can be adopted by the council by July 2013.
The meeting was adjourned at 6:50 pm.
Respectfully submitted,
CLutZ2___ CO�
Cheryll Lund
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CITY LIMITS
FIGURE 4-2A
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2009 WASTEWATER FACILITIES PLAN UPDATE
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ANNEXATION
City of Laurel Planning Department
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Annexation Defined
City of Laurel Planning Department
"The incorporation of a land area into an existing
community with a resulting change in the boundaries of
the community."
-The Illustrated Book of Development Definitions
1"
Types of Annexation
City of Laurel Planning Department
Annexation of:
• Contiguous Land
• Contiguous Government Land
• Wholly Surrounded Land
• By Petition
• With Provisions of Service
Contiguous Government Land
City of Laurel Planning Department
BACKGROUND! MCA 7 -2 -4402 Whenever any
land contiguous to a municipality is owned by the __
United States or by the state of Montana or by ,,;,
any agency, instrumentality, or political
subdivision of either or whenever any of the
foregoing have a beneficial interest in any land _ ; —
contiguous to a municipality, such and may be :6 • 208 1126 •
incorporated and included in the municipality to ° ' „�
801493 1 801502 t.oior 90 1484 001 482
which it is contiguous and may be annexed w
thereto and made a part thereof in the manner
provided in this part.
ti01500 11155001494 B01498 B01405 B01499 8014498 B01489A 901488
PROCESS For contiguous government land, the
City shall annex as follows:
1. Request by Government Official;
2. City Council must adopt a Resolution of Intent
to annex the land;
3. City Council must provide and publish notice
of its intent to annex the land, as well as a 20
day comment period; and
4. City Council must consider comments and pass
or adopt a Resolution of Annexation.
.._
Contiguous Land Intent of City
City of Laurel Planning Department
BACKGROUND! MCA 7 -2 -4301 ...shall be
deemed contiguous to such city or town even
�
though such tracts or parcels of land may be I �' ,'jB018158 1 ��
separated from such city or town by a street 80115 1573 8 01 8 589
06h 897 001899
H ~ --� or other roadway, irrigation ditch, drainage 801906 G r Z1R -- _
1, " 9553 801902
ditch, stream, river, or a strip of unplatted land +554; 801903
,, 1 801907 �, `'�! KEW OD2545
too narrow or too small to be platted. \ - B01908 k -- -.
4 y ��� 801909 S i
•1530
For contiguous land: '�`�`;
`':. sash iz Sr
80191 / i .,,' •
1. City Council must adopt a Resolution of 722 7°9 °-_
y p � � i Bf�1913 � _� oo
•• 14`.`_� k 1
Intent to annex the land; � B01916 --,__ R 1 -- B1t1°111r 002542
2. City Council must provide and publish �1,19 T� -
p r-,-----032---17-$.32-
5 _ 4: r333I 14° `~ i '� �-�- Y p 1423 , � I 1415_, f� Y f �'
notice of its intent to annex the land, as ILLpW �__r1• I �C11919
� 1422 4 � F _ _ - --
B 3 ; �Pt l 1.335 - �BD 101918 B01582A y `„ 1 1405 - 1406,1 - 605 1 i1 lit -• 409 well as a 20 day comment period; and • •
721 • 170 I IBd1336 7 � [ • ( ( I I I 323
3. City Council must consider written
I comments (50 %) and pass or adopt a
Resolution of Annexation `'
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WhoIIy Surrounded Land
City of Laurel Planning Department
1
BACKGROUND! MCA 7 -2 -4501. A city may
include as part of the city any platted or
unplatted tract or parcel of land that is wholly `- — surrounded by the city upon passing a VV 12TH 3T
resolution of intent, giving notice, and passing ` 8 �6 6 • a
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a resolution of annexation. 8014g5
4
i
PROCESS i For wholly surrounded lands, the
City shall annex as follows: 1115 4601494 001406 801405 801400 B014aiB0 001480A 001489
1. City Council must adopt a Resolution of B2 71$ ;,5 .801683
Intent to annex the land; 827141 71.1 801683 I B01830 1 1 002662 002662A
82 t70 1 i 801683 80I6#3 0 � m
2. City Council must provide and publish —7021 j j 801683 �, �2 _ f
notice of its intent to annex the land, as J w
"°
well as a 20 day comment period; and -628 - ? "' • 801689 1701 002665 '�
•
8016!8 B01684 D32684 17 1 Y'—r
� 57�
5 22
3. City Council must consider comments and
001687 `
pass or adopt a Resolution of Annexation 79 '
.5�
_ --. I 801686
i
738 ;1.80 ,.�"�
58C x
Annexation by Petition
City of Laurel Planning Department
MCA 7 -2 -4601. Annexation by petition.
1. Receive a written petition
1. If signed by Tess than 33 1/3% of
,► M1
"
"' registered electors of the proposed area:
, 2. If signed by more than 50% of electors or
owners of the proposed area
2. City Council may approve or
-1 40
disapprove a petition
3. Question at election
Annexation with Provisions of Service
City of Laurel Planning Department
BACKGROUND! MCA 7 -2 -4705. Annexation by municipalities
providing services. The governing body of any municipality may
extend the corporate limits of the municipality under the
procedure set forth in this part upon the initiation of the
procedure by the governing body itself.
sitzn
PROCESS! For wholly surrounded lands, the City shall annex as
111111 follows:
1. City Council must adopt a Resolution of Intent to annex the land;
and
2. City Council must provide and publish notice of its intent to
annex the land, as well as a 45 day comment period; and
3. City Council must consider comments and pass or adopt an
ordinance which must include a statement of intent to provide
service; and
4. A long -range plan must be provided showing how the
municipality plans to extend services.
1 ,1 \'i
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Additional Facts
City of Laurel Planning Department
• , I0
• 7 -2 -4303. Restrictions on •
annexation power
H �GHwPy
• 7 -2 -4211. Inclusion of roads and
rights -of -ways in annexation.
i
1
Laurel Municipal Code 1 6.l 2 lAnnexation
City of Laurel Planning Department
CONDITION51
1. The property and improvements are in the same condition as is required for
properties and improvements within City Limits; and
2. The city system is capable of serving the area; and
3. The extension is in the best interest of the city; and
4. The cost of the extension shall be at the expense of the requesting party; and
5. The city council has granted its approval; and
6. The property is annexed.
W 0 IL
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Ease of Annexation
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Questions?
City of Laurel Planning Department
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