HomeMy WebLinkAboutBudget/Finance Committee Minutes 09.04.2012 MINUTES
BUDGET/FINANCE COMMITTEE
SEPTEMBER 4, 2012 5:30 P.M.
COUNCIL CONFERENCE ROOM
MEMBERS PRESENT: Chair - Mark Mace Doug Poehls
Emelie Eaton Tom Nelson
OTHERS PRESENT: Shirley Ewan Mayor Ken Olson
Kat Stokes
Chairman Mace called the regular meeting of the Budget/Finance Committee to order at 5:30 p.m. Kat Stokes was
the only public in attendance.
Ms. Stokes addressed the Committee in regards to tagging of billboards and fences around town. Mark inquired as
to whether anyone has informed the police. Ms. Stokes doesn't believe the police have been informed. Mark
suggested Shirley let the police know.
The minutes of the August 21, 2012 meeting were presented and approved via motion by Doug, seconded by
Emelie, and passed unanimously.
Emelie made a motion to approve the claims, in the amount of $239,028.83 for Council consent; Doug seconded
the motion, all in favor, motion passed.
There were no purchase requisitions presented to the committee.
The Comp /OT reports for PPE 8/19/2012 were reviewed by the Committee. There were no questions.
The Payroll Register for PPE 8/19/12 totaling $161,886.51 was reviewed by the Committee. Motion was made
by Doug, seconded by Emelie, to recommend council approval of the payroll register. Motion passed.
Cleric/Treasurer Comments:
Planning Budget Expenditure (11% in July)
Shirley stated that the Planner's liability insurance, vehicle insurance, as well as training/travel were paid in July.
This caused the expenditures to reflect 11% expended. The Planner will be taking the building inspector course this
fall and this cost and the airline fare to the class were expended in July. The Mayor stated that Monica will be
taking the class to be the relief building inspector, if needed.
Mayor's Comments:
Update on Union Negotiations
The Mayor let the Committee know that the Union has not answered the City's last proposal.
Other:
Doug inquired as to why the street out front of City Hall has "No Parking" signs. The Mayor believes this is for
chip sealing that will be started tomorrow.
Doug asked how the levee repairs have held up. The Mayor stated that the level of the river has gone up at the
water intake. Charlie Baird was not available today. The Mayor and Heidi will have a discussion with Great West
tomorrow as to how the repairs are holding up and he will report back to the Committee after that. The Mayor feels
that the City is getting closer to getting the river issues resolved. A.J. from FEMA has been slotted somewhere
else now and the City will be getting a new engineer from FEMA.
Emelie inquired as to what the Lighting District for South Laurel Business District — 2013, in the Future Meetings
section of the agenda, is about. The Mayor stated that this is in regards to lighting on SE 4 Street. Now that the
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Budget/Finance Committee
September 4, 2012
chip sealing has been done, the businesses owners on that street need to decide on how the striping on the street
should be done, as well as sidewalks and lighting. Emelie asked if Auto Zone and O'Reilly's would be included in
that discussion. The Mayor stated that they could be invited. There seems to be some traffic issues on that street
and the Mayor hopes that some of these problems will be brought up or at least looked at in the Transportation
Study that is budgeted for in the amount of $40,000.
The Transportation Study was discussed in regards to one thousand new contractors coming into Cenex, the West
End Interchange, and the route that these new employees will take through Laurel. The Mayor hopes that all of
these questions will be brought up during the transportation study.
Shirley mentioned that MMIA will be holding a workshop in Big Timber on November 15 2012 and asked if any
of the Committee would like to attend. The Mayor and Emelie will attend.
Shirley informed the Committee that she has sent the water break (July 25, 2012) charges to Heidi and she will send
them to Sam to submit to the Contractor's insurance.
Shirley then explained the changes to the budget that will be passed at the Council meeting tonight. There were no
questions.
For next agenda:
Follow up report on FEMA from the Mayor.
The next regular Budget/Finance meeting will be Tuesday, September 18, at 5:30 p.m.
The meeting adjourned at 6:15 p.m.
Respectfully submitted,
i (L/0 '
Shirley Ewan, Clerk/Treasurer
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