HomeMy WebLinkAboutCouncil Workshop Minutes 08.28.2012 MINUTES
COUNCIL WORKSHOP
AUGUST 28, 2012 6:30 P.M.
COUNCIL CHAMBERS
A Council Workshop was held in the Council Chambers and called to order by Mayor Ken Olson at
7:40 p.m. on August 24, 2012.
COUNCIL MEMBERS PRESENT:
x Emelie Eaton _x_ Doug Poehls
_x_ Bruce McGee _x_ Mark Mace
x Scot Stokes _x_ Chuck Dickerson
x Tom Nelson x Bill Mountsier
OTHERS PRESENT:
Heidi Jensen Shirley Ewan
Sam Painter
Public Input limit):
Citizens may address the Council regarding any item of City business not on the agenda. The duration for an individual
speaking under Public Input is limited to three minutes. While all comments are welcome, the Council will not take action
on any item not on the agenda.
There was no public input.
General items
There were none.
Executive Review:
• Resolution — DEA Task Force Agreement
Heidi stated that the resolution for the DEA Task Force Agreement is for Officer Pitts to work out of
the Billings Office and be the designated DEA agent for the City of Laurel. Chief Musson informed
her that there were no changes in the agreement.
• Resolution — Emergency/Disaster mill levy
Heidi stated that the resolution for the emergency /disaster mill levy should have been passed last July.
The resolution is for the federal funding that the city received from FEMA, Federal Emergency
Management Agency. Every city that is applying for federal emergency funding must levy two of its
own mills at whatever that value may be. The city's mill levy is $6,564 per mill for a total of
$13,128, and that is the portion of the funding that the city must contribute to any funds received
through the disaster. The city currently has received three different assessments from FEMA. The
first one was for the north side of the river and the work done at the water treatment plant. The
second one was for some buildings in Riverside Park. The third one was for the emergency work that
will be done on the exposed waterline on the south side of the bank. An amount was taken out of
each assessment as determined by the State Disaster/Emergency Administration. The federal
government allocates the money to the state office at 75 percent. The state then puts in the 25 percent
and it is electronically fund transferred to the city. With the three assessments, the city has received
Council Workshop Minutes of August 28, 2012
an amount less whatever the assessment was. The city has reached the maximum assessment amount,
so any further funding received from FEMA will be at 100 percent, or 75 percent from FEMA and 25
percent from the state. The resolution is a formality for FEMA to continue getting emergency
funding.
• Public Hearing on Preliminary Budget and Tax Resolutions — September 4, 2012;
o Adopt 2012 -2013 Final Budget and Tax Resolutions
Heidi asked Shirley Ewan, clerk/treasurer, to answer questions regarding the preliminary budget and
tax resolutions.
Shirley Ewan stated that the special district for Elena Subdivision would be added to the final budget.
The changes in the preliminary budget were explained in the budget message. The city will use a
little more reserves this year than last year. The total revenue the city expects to receive this year is
$18,095,003, which includes all taxes, fees, charges and grants. Expenditures are expected to be
$19,326,803 this year. At the end of the year, there should be a reserve of $10,088,000 in all the
funds. After the Local 303 union contract is settled, the negotiated amount could run the budget over
this year. If that happens, a budget amendment would be needed.
• Resolution — Half -time employment contract with city attorney
Heidi spoke regarding a resolution for a half -time employment contract with the city attorney. The
city is utilizing the civil attorney more than the hours that are dedicated and it is to the city's
advantage to make him a part-time employee. The contract draft would make him an employee with
health benefits, but vacation, sick leave, longevity, and other benefits would not be included. The
current contract amount of $43,200 with Mr. Painter would not change.
There was a statement regarding costs that needed to be added into the budget with this contract.
Sam explained that his firm provided health insurance for the employees, but the employees were able
to secure health insurance through their respective spouses. Their census dropped and they were
kicked out of their pool. As a contract employee, the intention is not for him to get more, as he would
have the same amount agreed to as a salary.
There was discussion regarding the legalities, the city's benefits for an employee, withdrawal of taxes,
the health insurance premiums, the city's previous reasons for changing from an employee to a
contracted city attorney, the city's current three -year contract with Matt Wilcox for prosecutorial
services, bonding of the city attorney, the agreement with the civil attorney and the prosecuting
attorney to substitute for each other in an absence, and the fmal draft agreement that will be presented
at the council meeting next Tuesday.
• Council Issues:
o Discussion — Placing stop signs at Southwest 4 Street and Cedar Avenue and costs
and timing if signs are placed (Emelie Eaton)
Heidi recently talked with Chief Musson about this request. He agreed with her that a traffic study
would need to be done and warrants would need to be assessed for the area and a traffic engineer
would need to be hired to read the results before stop signs could be placed. Currently, there is no
place in the budget that allocates for traffic studies or any type of traffic review. Heidi and Mayor
Olson would like traffic studies added as a line item in future budgets. If the council adopts the
budget as presented, the Capital Improvement Plan includes a Transportation Plan that would
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Council Workshop Minutes of August 28, 2012
designate the routes for growth and show the arterials, collectors, and urban routes. From that point
forward, it would be easier for the city to assess where a traffic study should be conducted. For this to
move forward, a council member would have to ask to place this on the agenda as a resolution to have
a traffic study done in that area and to have it reviewed by a professional engineer and a budget
amendment would be needed.
There was a question regarding East Railroad Street, which will be discussed at the council workshop
on September 11' There was council discussion regarding the need for a traffic study at this
location, an audience member suggested contacting the refinery to see if they would fund a traffic
study, and Mayor Olson stated that could be done.
o Discussion — Leases in Riverside Park (Tom Nelson)
Tom spoke regarding the expired leases at Riverside Park, the recent meeting with Alan Hulse of
MMIA, and the need for the city to look at the park with the future in mind for ten to fifteen years.
Bruce stated the need for the ownership of the property to make a presentation and establish the
parameters to those who want to lease the property. He thinks the city needs to move swiftly to
establish the leases with the groups that are willing. He spoke concerning the shooting activities, the
loss of any control as a municipality, concerns about possible litigation, and his statement that outdoor
shooting needs to cease. He supports the use of the indoor range if there could be proof that
ventilation and lead and toxic materials are not accumulating to become a burden for possible
litigation. He stated that people have had an opportunity to make their presentation and it is now
time for the city council to make decisions.
There was further discussion regarding a plan and vision for Riverside Park, the need to stop shooting
at the park, risks with the use of firearms and the use of alcohol at events, the charge to the task force
chairman to move forward with the leases, the need for a council resolution to support the task force
in the process, and the current ordinance for shooting in the city limits.
The task force will review the issues with the leases, contact the city attorney regarding the leases,
and then make a recommendation for the council to consider and discuss at a council workshop.
o Discussion — Park closure times (Scot Stokes)
Heidi recently talked with Chief Musson about the park closure hours, which was adopted in 2006.
Ordinance states that Kids Kingdom closes at sunset and reopens at sunrise, but all other parks close
at midnight and reopen at 6:00 a.m.
There was a lengthy discussion regarding issues in Kiwanis Park, Murray Park and all city parks, the
incorrect signage at Kids Kingdom, how complaints regarding parks are addressed by dispatch,
curfew issues with teenagers and children, and the need for further discussion regarding park hours
and curfews on the September 11` council workshop agenda.
o Discussion — Annexation of Riverside Park (Bruce McGee)
Heidi stated that she instructed the planner to start working on annexation of various properties within
the city. The planner will start with the Richmond property on 12 Street that was donated to the city.
Riverside Park is definitely on the list, but Monica is working with Sam to get the language done for
small parcels and then will continue to move to larger parcels.
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Council Workshop Minutes of August 28, 2012
There was discussion regarding the annexation of Riverside Park, the water treatment facility and the
sewer treatment plant.
Bruce stated that he does not mind if the city starts out small, but it is his intention to annex
everything that falls within the city limits that is not presently in the city limits.
Heidi stated that there is a lot of property that the city is surrounding that is utilizing city services that
could be annexed into the city.
Bruce stated that each one is individual and has to be done one at a time. As a council member, he
intends to push for annexation of everything that falls within the city limits.
Heidi stated that the planner would move forward with the process.
There was discussion regarding reaching the population of 7,501, the next census, the differences
between a Class 3 city and a Class 2 city with regard to a volunteer and/or paid fire department.
Other items
Heidi gave the council an update on the emergency work done at the river after the council approved
the contract with Donnes Inc. at the special council meeting last Friday. She distributed pictures of
the project.
Review of draft council agenda for September 4, 2012
• Public Hearings:
o 2012 -2013 Preliminary Budget and Tax Resolutions
o Ordinance No. 012 -04: An ordinance amending Section 5.08.040 of the Laurel
Municipal Code titled "Contractor's license and bond requirements" located at Chapter
5 of the Laurel Municipal Code. (First reading — 08/07/2012; PH — 09/04/2012)
o Ordinance No. 012 -05: An ordinance amending Section 2.10.080(A) of the Laurel
Municipal Code titled "Public Hearing" located at Title 2 of the Laurel Municipal
Code. (First reading — 08/21/2012; PH — 09/04/2012)
Attendance at the September 4, 2012 council meeting
All council members will attend.
Announcements
There were none.
The council workshop adjourned at 8:49 p.m.
Respectfully submitted,
Cindy Allen
Council Secretary
NOTE: This meeting is open to the public. This meeting is for information and discussion of the Council for the
listed workshop agenda items.
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