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HomeMy WebLinkAboutBudget/Finance Committee Minutes 08.21.2012 MINUTES BUDGET/FINANCE COMMITTEE August 21, 2012 5:30 P.M. COUNCIL CONFERENCE ROOM MEMBERS PRESENT: Mark Mace Emelie Eaton Doug Poehls Tom Nelson OTHERS PRESENT: Shirley Ewan Mayor Olson Kat Stokes Chairman Mark Mace called the regular meeting of the Budget/Finance Committee to order at 5:30 p.m. There was one individual from the public present. The minutes of the August 7, 2012 meeting were presented and approved via motion by Doug, seconded by Emelie, and passed unanimously. The Utility Billing adjustments were reviewed by the Committee. Shirley noted that there were no unusual adjustments. The Mayor has reviewed and approved the July journal voucher. Emelie made a motion to approve the Utility Billing adjustments as well as the July journal voucher, seconded by Doug. All in favor, motion passed. The July financial statements were reviewed by the Committee. Shirley went through the financial report and stated that the year has just begun and the graphs show where the City stands at the end of July. Shirley realizes that it only shows July and she will add a comparison next month, so the Committee can see where the City was this time last year. Doug inquired as to why the Planning Fund was already at 11% expended and no other department is that high at the end of July. Shirley is not sure why, but will check and report to the Committee at the next meeting. Motion was made by Doug to approve the financial statements, seconded by Tom. Motion passed. There were no purchase requisitions presented to the Committee. The Comp /OT reports for PPE August 5, 2012 were reviewed by the Committee. Doug noted that there was a lot of overtime for the water break. Shirley stated that those hours would be billed to the insurance company of the contractor that broke the water main. The Payroll Register for PPE 8/5/12 totaling $181,245.08 was reviewed by the Committee. Motion was made by Emelie, seconded by Doug, to recommend Council's approval of the payroll register. Motion passed unanimously. Clerk/Treasurer's Comments: Questions Regarding Preliminary Budget Shirley asked if there were any questions in regards to the preliminary budget that was handed out last week. Shirley is requesting that any increase that is given to the Judge come out of the amount that is being held for the retirees that may retire in the next fiscal year, rather than cause the General Fund to incur a larger deficit. The Committee agreed with the plan. Shirley stated that she will go over the budget at the Council meeting tonight if there were no questions from the Committee. 1 Budget/Finance Committee August 21, 2012 Interest Rates with Financial Institutes in Laurel Shirley stated that the interest rates on Certificates of Deposit are lower than what STIP is offering at this time, so she is not recommending moving cash now. Shirley will periodically check to see if they are rising and let the Committee know. Mayor's Comments: Police Union Negotiations Update: The Mayor stated that the Union met with the City today and they have come back with a completely different proposal for the City. The Mayor informed the Committee that the next step will probably be with a mediator, as the Union is not willing to accept the City's offer. The City has offered $.30/hour for the first year and $.15 for the second year with more personal leave and a small increase for the 3` year with a $300 flex account. The City is waiting for the Union's answer to this last proposal. Neptune Discussion The Mayor stated that the City has found another community in Florida that has had the same problems with Neptune. The attorney will be contacting them to find out how their problem was solved. Sam has written a letter to the company and had Heidi sign it, stating that she is the new administrator and they should address her with any new correspondence. Possibly, Heidi can open a new door with the company. Kat stated that she has Googled the company on the internet and she found that Atlanta, Georgia had the same problems and that Sam might contact them also. Discussion on Skate Park and Where to Build the Park The Mayor would like to see what the public has to say about putting the skate park at Kiwanas Park. The meeting will be on September 6 at 5:30 p.m. At this time, he has no recommendation and would like the Park Board to make the recommendation to the Council. Kat does not care where it's built; she would just like to see the City go forward with the park. Emelie inquired as to whether skate boards are legal on bike paths. None of the Committee members could answer her question. Other: None. For the Next Agenda: Nothing new has been requested. The next regular Budget/Finance meeting will be on Monday, September 4, 2012, at 5:30 p.m. The meeting adjourned at 6:13 p.m. Respectfully submitted, ��� -cfvc__} Shirley Ewan, City Clerk/Treasurer 2