HomeMy WebLinkAboutBudget/Finance Committee Minutes 08.07.2012 MINUTES
BUDGET/FINANCE COMMITTEE
AUGUST 7, 2012 5:30 P.M.
COUNCIL CONFERENCE ROOM
MEMBERS PRESENT: Chair - Mark Mace Doug Poehls
Emelie Eaton Tom Nelson
OTHERS PRESENT: Shirley Ewan Kat Stokes
Chairman Mace called the regular meeting of the Budget/Finance Committee to order at 5:30 p.m. Kat Stokes was
the only public in attendance.
Ms. Stokes addressed the Committee in regards to the proposed skate park. The skate park committee would like to
move forward with a permanent location and they have decided the best place would be Kiwanis Park. The skating
area will be in the shape of an engine locomotive and the committee is not asking the City for any assistance in
developing the park, other than a place to build. Kat would like to know what the process is from this point on.
Mark stated that the Park Board should have a public hearing before taking it to the Council. Kat mentioned that
any other park in the City has water tables that are too high. Kat has been in contact with the Tony Hawk's
Foundation and the Rob Dyrdek Foundation for grants. The skate park will cost approximately $500,000. Kat has
also persuaded several civic groups and business owners in town to donate materials and their time. It was
determined that the Park Board will have a public meeting on September 6 and will publish the notice on August
15 at which time the rest of the Council will be informed at the workshop on the 14 of August.
The minutes of the July 17, 2012 meeting were presented and approved via motion by Emelie, seconded by Doug,
and passed unanimously.
Emelie made a motion to approve the claims, in the amount of $649,820.56 for Council consent; Doug seconded
the motion, all in favor, motion passed.
There were no purchase requisitions presented to the committee.
The Comp /OT reports for PPE 7/24/2012 was reviewed by the Committee. Doug inquired as to the overtime due
to the water break on 1 Avenue and who would be responsible for that overtime. Shirley stated that she is keeping
track of the costs and they will be submitted to the contractor's insurance. At this point Shirley said that she will be
asking MMIA to get involved, as she is sure there will be some difference of opinion as to who caused the break
and why it happened.
The Payroll Register for PPE 7/22/12 totaling $163,808.72 was reviewed by the Committee. Motion was made
by Tom, seconded by Emelie, to recommend council approval of the payroll register. Motion passed.
Clerk/Treasurer Comments:
Update on CD Values
Shirley apologized to the group for not having these rates available at this time. The budget has taken most of her
time. She will have the information to the committee at the next meeting.
Doug inquired as to how the budget is going. Shirley stated that she received the mill values from the Dept. of
Revenue yesterday. The mill value has gone up $71 /mill and the floating mills have added 2.25 mills to General
Mills. The total increase is around $29,000 additional revenue. The budget is almost done except for the additional
last minute changes from Department Heads.
Shirley let the committee know that Staff will be asking for an additional 2 mills for the emergency /disaster fund to
help pay for the flooding from last year. FEMA, the State and the emergency mills will provide the City with
enough money to protect the water line.
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Budget/Finance Committee
August 7, 2012
Emelie inquired as to how much of the money was left from the donations from Exxon and CHS. Shirley stated
that all of the money for the north side of the embankment is left, around $126,000 and that the south side of the
river has around $200,000 left. These amounts have been placed in this year's budget. Almost $100,000 has been
used on the south embankment for design and planning at Riverside Park.
Mayor's Comments:
The Mayor was absent.
Other:
For next agenda:
Discussion of the skate park along with a recommendation as to where to place it.
Neptune discussion from the Mayor.
The next regular Budget/Finance meeting will be Tuesday, August 21, at 5:30 p.m.
The meeting adjourned at 6:20 p.m.
Respectfully submitted,
c ( _ U
Shirley Ewan, Clerk/Treasurer
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