HomeMy WebLinkAboutPublic Works Committee Minutes 07.15.2024MINUTES
CITY O LAUREL
The Public Works Committee meeting was called to order at 6:00pm on Monday, July 15, 2024, by Committee
Chair, Heidi Sparks.
Members Present: Heidi Sparks- Chair, Jodi Mackay- Nice -Chair, Iry Wilke, Jessica Banks, Shawn Mullaney,
Dennis Eaton
Others Present: Matt Wheeler- Public Works Director
Public Input:
General Items:
Approval of Minutes from June 17, 2024. Iry made a motion to approve the minutes of June 17, 2024.
Motion was seconded by Jodi. Motion carried 6-0 to approve the minutes.
2. Emergency Call Out Report- Report attached
i. Call out list starts over in January and July, which is why this month looks pretty empty
3. KLJ Report- Report attached
i. Pavement Maintenance on S 01
o Reaching warranty so trying to get everything wrapped up. Reseeded Russell Park
ii. Laurel Water Tank Funding
o KLJ grant writer, Becky, is working on grant for planning portion. She is pretty confident
that we will get this, and this grant will pay for the majority of the planning will be roughly
$1 million in planning.
o Dennis asked about paying for the grant writer. Matt explained this is a flat fee.
o Jodi asked about progress on the grant writing, since there have not been many updates since
the grant writer was approved. Matt will ask Becky to either attend the next Public Works
meeting or provide detailed updates in the next KLJ report.
o Dennis asked about the PER for the water tank, and Matt explained that will be part of the
planning.
iii. 5th to 7th Sewer Line
o Construction Company hit the water line over the weekend. The construction company fixed
the issue under the supervision of the City.
o Also asked KLJ about the house the routinely floods, to try to resolve the issue as part of the
project. KLJ carne in with an estimate of roughly $50,000. Matt declined adding this to the
project and the City will fix the issue once the project has been completed.
iv. Love's
o Not a lot of progress
V. Mogan School
o Working on plan for the water lines
vi. Lance Hull Annexation
o City has not accepted the street yet, and is waiting for this to be completed before accepting.
Working on issues with flooding before City takes ownership of the road.
vii. Bulk Water Station
o Has been pushed to a 2025 project due to cost of inputting this station
4. Jodi asked about the park where the Dodgers play. Matt stated that this is City property that the
Dodgers lease. Jodi asked about the High School team. Matt stated the Dodgers are not allowed to sub-
lease the property per their lease agreement with the City. The school has not approached the City
regarding using this space for the high school team.
Lead line project- City is now going door to door to those households that did not respond to the letter
that went out. Also going through work orders with the City, to determine if lead lines are in the home.
This will allow the City to not have to go to the home. If people do not answer the door, they are
leaving fliers on the door to get them to complete. Ad was also in the Outlook letting residents know
the City will be out asking about the water lines. Dennis stated this is a nationwide mandate, not
something unique to state. Matt stated the City has cut contact with 120 Water, which besides the
information provided to the City, they did not complete any work for the City.
6. Jodi asked how 4`I' of July was for the Public Works department. Matt stated the department has it
down to a science. It is 1 day to set out the extra cans and get things set up. And 1 day for tear down.
Announcements
Next Meeting will be Monday, August 19, 2024, at 6:00pm in Council Chambers
Meeting adjourned at 6:39pm
Emergency Overtime Caffout List 7-1-24 TO 12-30-24
Maintenance
Response Code
Xln Column Notacce ting Overtime /NA =Not Available N =Responding /B=Phone Busy
Employee Name
Shop Callout
Telephone*
7-617-11
406-591-9013.
rian Kline
406-794-8552
Norman Stamper
406-633-3291
Kevin Budge
406-850-5224
Jay Hatton
4068607625
Keith Guy
406-850-5464
Wade Spalinger
406-531 4084
Brandon Gonzales
406-679-0334
Aaron Fox
406-694-7456
Troy Clifton
406-794-7689
Joel Barnhardt 406-861-64081
'Water and Sewer Callout
Justin Baker 406-321-0208 1
y3
2 L4 -
Daniel Nauman
406-530:T6Z
y4
3
ITom Burwell 406-850-5294
1
y4
....""t""."4",,," VIIIEtgt:LIILotauonoz8-59i8 Diai 9 after tone to acknowledge alarm
Wastewater Treatment Plant -628-6474 I Autodailer- 628-4866
Response Code / NO= mIstColumn Not accennnunmnmmp/m^=m" Awno"u"/v.n~,...^�~ / '
Employee
Telephone
Tho as Henry
406-855-0831
Cindy,Caswell
406-591-9013.
orey Nicholson
406-351-1876
Norman Stamper
406-633-3291
L-povuE-uateeonmmuentuooaoon
17-6-24 sewer backul
17-10-24 elm lift fail
Reason for Project: To provide yearly maintenance and improvements to the City of Laurel Roads
Network.
Proiect Scope: Miscellaneous annual pavement maintenance design, bidding and construction in
locations throughout the City of laurel
Current Status:
i Substantial Completion reached Date is 10/11/23
• Final Completion date was 11/16/23
® Closeout/Reconciliation Change Order approved by Council on 1/9/24
• Warranty walkthrough of Russell Park retention area on Friday 5/3/24
® Contractor recommended giving it another month of growth prior to reseeding.
• Contractor reseeded the park the week of 6/27/24
a Warranty Walkthrough to occur in October of 2024
Reason for Project: Existing City water Tank needs to be recoated on the inside and can't happen
until City has a backup storage supply. They also have needs for upgrades to their upper pressure
zones. See previously approved Water System PER and City of Laurel CIP. This project looks at
funding opportunities and provides grant writing services from multiple sources
Proiect Scope: To research funding alternatives, create packages for submittal, and assist City in
finding monies for completing the future water tank and upper pressure zone improvements for the
City of Laurel
Current Status:
® Task Order Signed by City on 12/13/23
• Met with EDA to discuss Funding on 1/9/24
® Letter of Support from CHS Received
® Letter of Support from Wood's Powergrip
m Submittal uploaded to EDA on 7.11.24.
® Review committee to meet the week of 7/l2/24
Page 1 of 3
ENGINEERING, REIMAGINED
City of Lau.~~Project Status Update
July 12th, 2024
51 to 71h Sewer Line Replacement
Reason for Project: Refurbishment Of@O8»sewer line between 7mAvenue and 6th Avenue
and 8lD°sewer line between 6th Avenue and 5th Avenue iOthe alley way between I-ItStreet
and Main Street iOLaurel, Montana. The existing sewer line experienced several collapses
last year.
Proiect Scope: To replace approximately ]63 lineal feet of 8"and 383lineal feet of 10"' and
will include the update Of3manholes and associated surface replacement.
Current Status:
• Work Order Signed 6xCity inSeptember J023
• Survey scheduled for week ofOctober 16m,2D23
= Base Drawing created and Working on preliminary design
• Preliminary Plans and EEOC sent toCity nn12.14.Z3
w DEQ Approval received on2.2O.24
• Project began advertising on and bid open will be3'28'24
m Project awarded toWestern Municipal Construction
• Construction started onJune loth 2O24
• Sewer Line fully installed and accepted on 7/10/24
w Change Order Requested by City personal put together with cost estimate and submitted to
City on 7/10/24
* City reviewed CO#1cost and elected not topursue
• Contractor working onsurfacing improvements
Laurel Planning Services Reason for Proiect: KU has been retained to provide City of Laurel planning services as needed.
Project Scope: (KU
Planning services may include; subdivision, zoning, development, floodplain hazard
management, miscellaneous reviews and other related work. KU will prepare staff reports,
recommendations, and attend meetings upon request.
Current Status:
* Zoning Regulations Update.
0 Draft regulations sent to City April 111h 12023
o Zoning Map approved 6vCommission mnAugust 16m 2033
• Staff Recommendation to Zoning Commission to occur on December 201h, 2023
o . Back to Planning Board Meeting on 1/17/23
Page 2of3
ENGINEERING, RE|KAAC|NED
o City topublish advertisement for Public Hearing
o Tobepresented atWorkshop onS/7/74
o Adoption occurred atCouncil onS/14/24
o 2nuReading and Public Hearing on5/2A/%4.
o Regulations adopted byCouncil. Minor wording and numbering corrections needed.
o Wording and numbering corrections made and submitted toKurt 7/3/24
o Final version tobeprinted on7/15/74and delivered
• Downtown Parking Study. —Onhold per City Instructions
• Mogan Elementary School Property Annexation
o Application package submitted 1/17/J4
o Recommendation letter send 1/24/24
o 2nd App|icationpackagesubmitted 2/23/24
• 2nd Application package recommendation letter sent 3/2G/74
o Annexation approved byCouncil on5/14/74
o Submittal Package received byCity 6/4/34
o Reviewed and returned 6/18/74
o 2"a packed received 6/24/24
o Reviewed and returned 7/Q/74
o 3m package received 7/g/24
w Lance Hull Annexation
o Plans approved and capacity 10serve letter issued %/7/74
o Construction began 4/15/74
o Floodplain Permit issued 5/9/24
n City Utility and Street Extension is in progress
o Meeting with all parties about drainage on7/1O/J4
0 Love's Annexation
o Annexation Application received ]/75/74
o Revised Package received bvCity onS/7/24
o City requested KU to review on 7/12/24
Other Notes and
Other potential projects have been identified during recent conversations between City staff and KU.
City Public Works staff and KUtask leaders meet monthly todiscuss current and future projects. As
these are tentative, the timing and extent of KUs services are TBD, unless noted otherwise.
• Bulk Water Sales Station
o Pushed back toa2O25project
m West 7th Street Water and Valve Replacement
o Pushed back until West Railroad Street iscompleted.
Page 3 of 3
ENGINEERING, R[|oNAG|NED