HomeMy WebLinkAboutBudget/Finance Committee Minutes 07.17.2012 MINUTES
BUDGET/FINANCE COMMITTEE
July 17, 2012 5:30 P.M.
COUNCIL CONFERENCE ROOM
MEMBERS PRESENT: Mark Mace Chuck Dickerson
Doug Poehls
OTHERS PRESENT: Shirley Ewan Mayor Olson
Jean Kerr
Chairman Mark Mace called the regular meeting of the Budget/Finance Committee to order at 5:30
p.m. There was no one from the public present.
Jean Kerr, City Judge, questioned the Committee in regards to her budget. She wanted to know if
the Committee or Council had considered her request for a raise for her and another full -time clerk.
Mark and Doug spoke regarding her questions and stated that she should probably speak with the
CAO as they had not received a recommendation from her. Shirley stated that the budget includes
one full and one 3/4 time clerk, as well as a 3% increase for the Judge. Jean will speak to Heidi in
regards to the requests.
The minutes of the July 2, 2012 meeting were presented and approved via motion by Chuck,
seconded by Doug, and passed unanimously.
The Utility Billing adjustments were reviewed by the Committee. Shirley noted that there was
one unusual adjustment in regards to Flint Energy Service. The meter was removed and the work
order was not done, so they should not have had the charges that were placed on the bill.
The Mayor has reviewed and approved the June journal voucher. Doug made a motion to approve
the Utility Billing adjustments as well as the June journal voucher, seconded by Chuck. All in
favor, motion passed.
The June financial statements were reviewed by the Committee. Shirley went through the
financial report and stated that the fiscal year has lapsed with 69% of the revenues collected and
53% of the authorized expenditures spent. Shirley stated that the reason the revenues did not reach
the targeted goal is due to the fact that the loan for the Wastewater Treatment Plant, in the amount
of $6,000,000, was not received. Shirley noted that the General Fund has collected 107% of
anticipated revenues. The overage of revenues collected was mostly due to the unanticipated
revenue from Exxon and CHS for the temporary permitting in Riverside Park. Shirley mentioned
that three funds will need a budget amendment, the Gas Tax, COPS grant and SID #111. Shirley
explained the reasons these funds went over budget. Shirley then reported on the interest
percentages that the different financial institutions are providing to the City and suggested that she
check around for higher percentages on other forms of investments, namely CDs. The committee
agreed with her suggestion and she will check on other investments.
Motion was made by Doug to approve the financial statements, seconded by Chuck. Motion
passed.
There were no purchase requisitions presented to the Committee.
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Budget/Finance Committee
July 17, 2012
The Comp /OT reports for PPE July 8, 2012 were reviewed by the Committee.
The Payroll Register for PPE 7/8/12 totaling $207,462.45 was reviewed by the Committee.
Shirley stated the reasons payroll was higher this time was due to the payout of John Curfman,
Local #316 raise, payout on saved holidays and personal leave, and the large amount of overtime
for 4 of July. Motion was made by Doug, seconded by Chuck, to recommend Council's approval
of the payroll register. Motion passed unanimously.
Clerk/Treasurer's Comments:
Answer to "F" after Criminal Endangerment Overtime.
Shirley said the "F" behind the overtime means that the charge was a "Felony ".
Swimming Pool Overtime.
Shirley spoke with Kurt Markegard and was told that he would have to split up the shift if he didn't
allow overtime for the lifeguards on duty. The swimming pool employees work from 12:00 p.m. to
8:00 p.m. and he allows them time to clean the pool, check the chemicals in the water and close the
pool at 8:00 p.m. He'd rather pay the little bit of overtime than require another person to come in to
do the extra small duties.
Budget Update and Calendar.
Shirley stated that the only budgets that have not been completed are those waiting for mill values
and the Capital Improvement Fund. The Mayor, Heidi and Shirley will meet sometime this week to
go over the CIP Fund. The budget calendar is in the packet handed out this evening.
Mayor's Comments:
Police Union Negotiations Update:
The Mayor stated that the Union has not met with the City since the City's proposal was offered to
them. A meeting was scheduled, but due to unforeseen circumstances the meeting did not occur.
The City will reschedule another meeting.
FEMA Update.
The Mayor requested that he save this for the Council meeting in order to let everyone on the
Council hear what has taken place.
Other:
For the Next Agenda:
Nothing new has been requested.
The next regular Budget/Finance meeting will be on Monday, August 7, 2012, at 5:30 p.m.
The meeting adjourned at 6:17 p.m.
Respectfully submitted,
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Shirley Ewan, City Clerk/Treasurer
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