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HomeMy WebLinkAboutCity Council Minutes 07.02.2012 MINUTES OF THE CITY COUNCIL OF LAUREL July 2, 2012 A regular meeting of the City Council of the City of Laurel, Montana, was held in the Council Chambers and called to order by Mayor Ken Olson at 6:30 p.m. on July 2, 2012. COUNCIL MEMBERS PRESENT: Emelie Eaton Doug Poehls Bruce McGee Tom Nelson Chuck Dickerson COUNCIL MEMBERS ABSENT: Scot Stokes Mark Mace Bill Mountsier OTHER STAFF PRESENT: None Mayor Olson led the Pledge of Allegiance to the American flag. Mayor Olson asked the council to observe a moment of silence. MINUTES: Motion b Council Member Nelson to approve the minutes of the regular meeting of June 19, 2012, as presented, seconded by Council Member Eaton. There was no public comment or council discussion. A vote was taken on the motion. All five council members present voted aye. Motion carried 5 -0. CORRESPONDENCE: Montana Department of Transportation: Letter of June 20, 2012 regarding 2012 -2016 Final Statewide Transportation Improvement Program. PUBLIC HEARING: None. CONSENT ITEMS: • Claims for the month of June 2012 in the amount of $826,245.14. A complete listing of the claims and their amounts is on file in the Clerk- Treasurer's Office. • Approval of Payroll Register for PPE 06/24/2012 totaling $140,717.10. • Receiving the Committee Reports into the Record. -- Budget /Finance Committee minutes of June 19, 2012 were presented. -- Council Workshop minutes of June 26, 2012 were presented. - -Tree Board minutes of May 17, 2012 were presented. -- Laurel Urban Renewal Agency minutes of June 4, 2012 were presented. The mayor asked if there was any separation of consent items. There was none. Motion by Council Member Poehls to approve the consent items as presented, seconded by Council Member Eaton. There was no public comment or council discussion. A vote was taken on the motion. All five council members present voted aye. Motion carried 5 -0. CEREMONIAL CALENDAR: None. REPORTS OF BOARDS AND COMMISSIONS: None. AUDIENCE PARTICIPATION (THREE- MINUTE LIMIT): None. Council Minutes of July 2, 2012 SCHEDULED MATTERS: • Confirmation of Appointments. • Resolution No. R12 -42: A resolution approving an agreement between the City of Laurel and the Laurel Airport Authority, relating to fire protection. Motion by Council Member McGee to approve Resolution No. R12 -42, seconded by Council Member Poehls. There was no public comment or council discussion. A vote was taken on the motion. All five council members present voted aye. Motion carried 5 -0. • Resolution No. R12 -43: A resolution approving an agreement between the City of Laurel and Yellowstone Boys and Girls Ranch, said agreement relating to fire protection. Motion by Council Member Poehls to approve Resolution No. R12 -43, seconded by Council Member Eaton. There was no public comment or council discussion. A vote was taken on the motion. All five council members present voted aye. Motion carried 5 -0. • Resolution No. R12 -44: A resolution approving agreements between the City of Laurel and Laurel Fire District No. 5, said agreements relating to fire protection. Motion by Council Member Eaton to approve Resolution No. R12 -44, seconded by Council Member McGee. There was no public comment or council discussion. A vote was taken on the _._ motion. All five council members present voted aye. Motion carried 5 -0. • Resolution No. R12 -45: A resolution approving agreements between the City of Laurel and Laurel Fire District No. 7, said agreements relating to fire protection. Motion by Council Member Dickerson to approve Resolution No. R12 -45, seconded by Council Member Poehls. There was no public comment or council discussion. A vote was taken on the motion. All five council members present voted aye. Motion carried 5 -0. • Resolution No. R12 -46: A resolution approving agreements between the City of Laurel and Laurel Fire District No. 8, said agreements relating to fire protection. Motion by Council Member McGee to approve Resolution No. R12 -46, seconded by Council Member Eaton. There was no public comment or council discussion. A vote was taken on the motion. All five council members present voted aye. Motion carried 5 -0. • Resolution No. R12 -47: A resolution approving agreements between the City of Laurel and Laurel Urban Fire Service Area (LUFSA), said agreements relating to fire protection. Motion by Council Member Nelson to approve Resolution No. Ri2 -47, seconded by Council Member Poehls. There was no public comment or council discussion. A vote was taken on the motion. All five council members present voted aye. Motion carried 5 -0. • Resolution No. R12 -48: A resolution to authorize the Mayor to sign an agreement with Laurel Public Schools, District 7 and 7 -70, continuing the School Resource Officer (SRO) Program for the Laurel Middle School. Motion by Council Member Poehls to approve Resolution No. R12 -48, seconded by Council Member Nelson. There was no public comment or council discussion. A vote was taken on the motion. All five council members present voted aye. Motion carried 5 -0. • Resolution No. R12 -49: A resolution to authorize the Mayor to sign an agreement with Laurel Public Schools, District 7 and 7 -70, continuing the School Resource Officer (SRO) Program for the Laurel High School. 2 Council Minutes of July 2, 2012 Motion by Council Member McGee to approve Resolution No. R12 -49, seconded by Council Member Eaton. There was no public comment or council discussion. A vote was taken on the motion. All five council members present voted aye. Motion carried 5 -0. • Resolution No. R12 -50: A resolution approving Amendment No. 3 to the previously adopted Task Order No. 10, approving an increase in the bidding and construction phases of the 2009 Street Maintenance Project. Motion by Council Member Poehls to approve Resolution No. R12 -50, seconded by Council Member Eaton. There was no public comment or council discussion. A vote was taken on the motion. All five council members present voted aye. Motion carried 5 -0. • Resolution No. R12 -51: A resolution approving a Memorandum of Understanding (MOU) between the City of Laurel and Local 316, American Federation of State, County and Municipal Employees, for the purpose of modifying the current Collective Bargaining Agreement (CBA) to incorporate the Court Clerk I, II and III positions into the CBA. Motion by Council Member Dickerson to approve Resolution No. R12 -51, seconded by Council Member Poehls. There was no public comment or council discussion. A vote was taken on the motion. All five council members present voted aye. Motion carried 5 -0. ITEMS REMOVED FROM THE CONSENT AGENDA: None. COMMUNITY ANNOUNCEMENTS (ONE - MINUTE LIMIT): None. COUNCIL DISCUSSION: • Review of Monthly Reports: Police, Fire, Ambulance, and Code Enforcement: None. Council Member Eaton thanked the city for allowing her to attend the TIF District meeting in Miles City last week. She stated that the meeting was very informative and she recommended that anyone who could should attend. Mayor Olson spoke regarding the discussion at the TIF District meeting, the information about the use of contracted services for TIF Districts, and the creation of county industrial TIF Districts in order to capture the increment from the oil and gas industries. Council Member Eaton stated that she has only heard positive comments about the City of Laurel's decision to ban fireworks through the 4 of July. She hopes for a safe 4 of July and that the fire situation statewide improves. Council Member McGee asked for a council discussion of city -owned land that is not annexed but is serviced by city services. Council Member McGee has noticed that the city spends a lot of money on paper and ink for printing and wonders if someone could review if it would be cost effective for the council to have tablets to receive information and documents electronically. Mayor Olson stated that some research could be done and a discussion could be scheduled soon. Council Member Nelson suggested scheduling a council retreat, as the council has two fairly new members. There was discussion regarding the timeframe for a council retreat and the topic of roles and responsibilities. Mayor Olson will contact Dan Clark at the Local Government Center regarding his schedule. Council Member Nelson mentioned the meeting with Alan Hulse from MMIA on July 13 at 10:30 a.m. Mayor Olson spoke regarding the dangers with the dryness of trees and grass and the issues regarding fireworks. He encouraged everyone to be careful and safe during the 4 of July events. UNSCHEDULED MATTERS: None. 3 Council Minutes of July 2, 2012 ADJOURNMENT: Motion by Council Member Eaton to adjourn the council meeting, seconded by Council Member Nelson. There was no public comment or council discussion. A vote was taken on the motion. All five council members present voted aye. Motion carried 5 -0. There being no further business to come before the council at this time, the meeting was adjourned at 6:52 p.m. Cindy Alle , Council Secretary Approved by the Mayor and passed by the City Council of the City of Laurel, Montana, this 17 day of July, 2012. L O I f • eth E. Olson, Jr., M •r Attest: Shirley Ewan, Clerk/Treasurer 4