HomeMy WebLinkAboutPublic Works Committee Minutes 04.17.2024AGENDA
CITY iG 14,11
E` ! !
MONDAY, JUNE 17 2024
i1 PM
COUNCILi
Public Input: Citizens may address the committee regarding any item of business that is not on the agenda. The duration
for an individual speaking under Public Input is limited to three minutes. While all comments are welcome, the committee
will not take action on any item not on the agenda.
Meeting called to order by Committee Chair, Heidi Sparks at 6 pm on Monday, June 17, 2024.
Members present: Heidi Sparks — Chari, Jodi Mackay — Vice -Chair, Iry Wilke, Jessica Banks, Emilie
Eaton Eaton, Dennis Eaton
Others present: Matt Wheeler — Public Works Director, Shawn Mullaney- guest
General Items
Approval of the Minutes from May 20, 2024. Iry Wilke made a motion to approve the minutes.
Motion was seconded by Jodi Mackay. Motion passed 4 - 0
2. Emergency Call Out Report
a. Only 3 calls since last meeting and all were water related
3. KLJ Report
a. 2022 Pavement Maintenance
i. Still have some warranty issues being dealt with. The grass in the boulevard is not
coming in as expected. Will be reseeding this week.
ii. Looking at cameras in Russell Park. Received a price quote and that is more than
expected. Looking into options, they need to be able to integrate into the police
system.
iii. Most recent rainfall showed the new storm water system working very well. City
needed to clean out the drainage, but once that was done the drainage worked very
well. The constriction was on refinery property.
b. Laurel Water Tank
i. KLJ is still working on the grant writing for the project planning
ii. Matt stated with the new development taking place on the west end of town, the
water tower should be on the west end of town
i. Jodi asked about timing and expectations on the grant writing since that
started about 6 months ago and we have not seen anything.
iii. Iry stated there has been a "rumor" that a developer is looking at something north of
the golf course and is willing to pay for the new water tower if annexed in. Matt
stated that rumor is true, and the city has been approached. There are concerns about
the amount of output the water plant can support. The development is approximately
800 homes.
c. 5th to 7th Sewer Line Replacement
i. Fiber optic line punched through a manhole and that was the root cause of the issue
ii. Change order will be coming before council. There is an issue with flooding in a
house in that area. Need to redesign the drainage to eliminate this issue.
d. Splash Pad
i. Water pressure issue has been resolved, but now need to turn down some of the
features.
ii. Requests for a Lost and Found, so Matt is looking into that.
iii. Garbage cans need to be placed closer to the pad. There is a garbage by the building
near the parking lot, but need some closer to the pad
iv. Shawn asked about the building. Matt stated the city is using the 3 closets in the
building and has entered an agreement with The Dodgers to lease the rest of the
building. They are working on turning it into a clubhouse for the referees.
4. Matt stated that the council will have a rate adjustment for garbage at the council meeting
tomorrow nigh. Billings has raised their rates at the landfill again, and Laurel needs to keep up
with the additional expense
5. Upstream intake for the water plant is turned off due to the river conditions with spring run off.
Currently running on the intake at the water plant
6. Shawn asked about the intersection of I" and Main. The gutters are higher than the street area
and water is not draining correctly. Matt stated he would take a look at the area and then talk
with KLJ about potential solutions.
Announcements
7. Next meeting will be Monday, July 15, 2024 at 6:00pm in Council Chambers
8. Meeting adjourned at 6:44pm
The City makes reasonable accommodations for any known disability that may interfere with a person's ability to
participate in this meeting. Persons needing accommodation must notify the City Clerk's Office to make needed
arrangements. To make your request known, please call 406-628-7431, Ext. 5100, or write to City Clerk, PO Box 10,
Laurel, MT 59044, or present your request at City Hall, 115 West First Street, Laurel, Montana.
Emergency Overtime Callout List 111/2024 TO 6/3012024
Maintenance Shop 406-628-4773
Response Code
X In Column Not
Employee Name
Shop Callout
Brian Kline
Telephone
406-794-8552
Kevin Budge
406-850-5224
Jay Hatton
406 860 7525
Keith Guy
406-850-5464
Wade Spalinger
406-5304084
Brandon Gonzales
406-679-0334
Aaron Fox
406-694-7456
Troy Clifton
406-794-7689
Joel Barnhardt 406-861-6408
Water and Sewer Callout
Justin Baker
406-321-0208
Kevin Hoffman
406-861-7460
Daniel Nauman
406-530-4643
City Dispatch 406-628-8737
Overtime /NA = Not Available /Y= Responding/B=Phone Busy
Y8 1 7
Tom Burwell 406-850-5294 3 j 4 j 3 1 2 1 2 1 2 1 1 Y4 1 Y4 1 3 1 NA3
Elm Lift Station 628-7773 Village Lift Station 628-5918 Dial 9 after tone to acknowledge alarm
Wastewater Treatment Plant -628-6474 F Autodailer- 628-4866
Roc-- r—in I N10= In 1 ct r`.nhimn Nnt arrPntino nvertima / NA = Nnt Aveilahle_ / Y = Responding
1-7 Sanding Streets
1-6 Water leak
1-28 Water Break more help
1-28 Water Break Main Street
1-6 Emergency Locate
2-4 NO WATER RUSSEL
Corey Nicholson
1-13 Structure Fire
2-4 MORE HELP
5-17 H2O TURNON
1-7 Sanding Streets
1-6 Water leak
1-28 Water Break more help
1-28 Water Break Main Street
1-6 Emergency Locate
2-4 NO WATER RUSSEL
5-7 ELM LIFT FAIL
1-13 Structure Fire
2-4 MORE HELP
5-17 H2O TURNON
1-13 Elm Lift Station Alarm
2-26 SANDING
5-18 TURNOFF LEAK
1-14 H2O shut off
3-12 SEWER MAIN BACKUP
6-5 H2O TURNOFF 801 E MAIN
1-15 H2O shut off
4-16 H2O TURN ON
6-7 H2O TURNOFFTHOMPSON
1-16 Emergency Locate
4-25 MURRAY BOOSTER
6-9 H2O TURNOFF FIRE
1-28 Water Break Main Street
5-7 EMERGENCY LOCATE
2022 Pavement Maintenance Project (4th Street Reconstruction)
(KLJ #2104-00862)
Reason for Project: Toprovide yearly maintenance and improvements tothe City ofLaurel Roads
Network.
Proiect Scope: Miscellaneous annual pavement maintenance design, bidding and construction in
locations throughout the City of laurel
Current Status:
0 Substantial Completion reached Date is 10/11/23
* Final Completion date was 11/16/23
• Closeout/Reconciliation Change Order approved by Council on1/9/24
• Warranty walkthrough of Russell Park retention area on Friday 5/3/24
m Contractor recommended givirgbanothermoNthof growth prior toreseeding.
• Contractor to reseed parts of the park this month.
(KLJ # 2304-01608)
Reason for Project: Existing City water Tank needs toberecoatedonthe inside and can't happen
until City has abackup storage supply. They also have needs for upgrades totheir upper pressure
zones. See previously approved Water System PER and City ofLaurel [|P. This project looks at
funding opportunities and provides grant writing services from multiple sources
Project Scope: Toresearch funding alternatives, create pa.ckages for submittal, and assist City in
finding monies for completing the future water tank and upper pressure zone improvements for the
City of Laurel
Current Status:
• Task Order Signed 6vCity on 12/13/23
m Met with EDA todiscuss Funding on1/9/24
= Letter ofSupport from CHS Received
w Letter ofSupport from Wood's PovveDQrip
• Submittal toEDA tooccur inJuly.
5th to 7th Sewer Line Replacement
(KLJ # 2304-01231)
Reason for Proiect: Refurbishment of an 8" sewer line between 71h Avenue and 6th Avenue
Page I of 4
ENGINEERING, RE|MAG|NED
City of Laurel Project Status Update KLI
7�
June 1, /20J4
and a 1O"sewer line between GmAvenue and 5th Avenue iDthe alley way between l5tStreet
and k43iO Street in Laurel, Montana. The existing sewer line experienced several collapses
last year.
Proiect Scope: Toreplace approximately 363|iDe8ifeetof8"8Od883/iDeaifeetof1O"aDd
will include the update of 3 manholes and associated surface replacement.
Current Status
• Work Order Signed 6vCity in September 2023
• Survey scheduled for week ofOctober 16m, 2023
v Base Drawing created and Working on preliminary design
w Preliminary Plans and EEOC sent to City on 12.14.23
m DEQ Approval received on2.2O.24
° Project began advertising un3/14/Z4and bid open will be3.2A.Z4
w Project awarded toWestern Municipal Construction
• Construction started onJune loth 2024
Reason for Project: ToReplace the existing pool with asplash pad recreation area.
Project Scope: To Construct asplash Pad atthe site ofthe existing City pool.
Current Status:
° Work Order Signed bvCity inJanuary J023
* DPHHSApproved Permit on5'25.2O23
• Preconstnuc±ion Meeting held on9'15'2O23
* Construction tostart onMonday 9.1Q.2O23
w Change order sent toContractor nn1O.3O.2O23
w Change Order Executed on1'D2.2O24
• Construction to restart midweek 3.18.2024
* Construction isincomplete
• Contractor looking atimproving flows tofeatures
* Improvement completed.
Laurel Planning Services Reason for Proiect: (KU KUhas been retained toprovide City ofLaune|planning services asneeded.
Project Scope: Planning services may include; subdivision, zoning, development, floodplain hazard
management, miscellaneous reviews and other related work. KU will prepare staff reports,
recommendations, and attend meetings upon request.
Page Zof4
ENGINEERING, RE|kAAG|NEQ
Current Status:
Zoning Regulations Update.
o Drat regulations sent toCity April 11th, 2023
o Zoning Map approved by Commission on August 16th, 2023
o Staff Recommendation to Zoning Commission tooccur onDecember 20thJ023
o Back toPlanning Board Meeting on1/17/23
o City topublish advertisement for Public Hearing
o Tobepresented atWorkshop onS/7/74
o Adoption occurred atCouncil on5/14/74
o 2o« Reading and Public Hearing on5/2Q/24.
o Regulations adopted byCouncil. Minor wording and numbering corrections needed.
Downtown Parking Study. —Dnhold per City Instructions
City -County Grown Policy Update was requested atthe August 16mmeeting
o Weekly meetings occurring inOctober.
o KUupdating maps asrequested byCity Planner
o Back toPlanning board meeting on1.17'24
o Work Session occurred on1.31.24
u Public Hearing at P|annn� Board completed
i 8 nd
o Public Hearing atCounty Commission completed
n Resolution toadopt updated Growth Policy before Council onS/28/24
o Project completed and closed out
Mogan Elementary School Property Annexation
o Application package submitted 1/17/34
o Recommendation letter send 1/24/24
o 2nd Application package submitted
o 2nd Application package recommendation letter sent 3/2G/24
o Annexation approved bvCouncil onS/14/%4
o Submittal Package received by City 6/4/24
Lance Hull Annexation
o Plans approved and capacity toserve letter issued 2/7/24
o Construction began 4/15/24
o Floodplain Permit issued S/9/74
o City Utility and Street Extension is in progress
Love's Annexation
o Annexation Application received 3/25/24
o Revised Package received by City on 5/2/24
Page 3 of 4
ENGINEERING, R[|K4AC|NED
. -f Laurel Project Status Update
City 0i
June 17th, 2024
Other Notes and Information
Other potential projects have been identified during recent conversations between City staff and KU.
City Public Works staff and KU task leaders meet monthly to discuss current and future projects. As
these are tentative, the timing and extent of KU's services are TBD, unless noted otherwise.
Anticipated FY24 Projects
a Bulk Water Sales Station
o Pushed back toa2OI5 project
�
West 7th Street Water and Valve Replacement
o Pushed back until West Railroad Street is completed.
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ENGINEERING, R[|K4AC|NED