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HomeMy WebLinkAboutBudget/Finance Committee Minutes 05.15.2012 MINUTES BUDGET/FINANCE COMMITTEE May 15, 2012 5:30 P.M. COUNCIL CONFERENCE ROOM MEMBERS PRESENT: Mark Mace Doug Poehls Chuck Dickerson Emelie Eaton Mayor Olson OTHERS PRESENT: Cathy Gabrian Kat Stokes Chairman Mark Mace called the regular meeting of the Budget/Finance Committee to order. Kat Stokes was present to represent the public. She said a citizen is concerned about kids smoking in Thomson Park and he would like to see smoking receptacles placed in the park to try and clean it up. The Mayor said he came to the CAO and Heidi contacted the Superintendant with regard to the School Resource Officer. The Superintendant would like the SRO to have a presence in the park. It was stated there are a lot of issues and not enough personnel to handle it. Smoking is a difficult enforcement issue. The minutes of the May 1, 2012 meeting were presented and approved via motion by Chuck, seconded by Emelie, and passed unanimously. The Mayor reviewed and approved the April journal voucher. Doug made a motion to approve the utility billing adjustments as well as the April journal voucher, seconded by Chuck. Motion passed. The April Quarterly Financial Statements were reviewed by the committee. It was stated that we will be receiving the May tax revenue in June. The auditors want fund #2928, Transit Grant, to stand on its own. The Mayor said we offer a service to our elderly people and the council will need to look at whether they want to support the bus, like we support the pool. We need to decide if we want to make our community a place where people want to come. Laurel is starting to feel the effects of the Bakken oil boom with workers looking for housing. Monica and Heidi attended a conference in Great Falls and there was quite a comparison to us and the use of the bus. Someone has checked into having 12 seats on the bus. Heidi has tried to get the word out by posters, flyers and by speaking at the Senior Center. Mark asked if we keep track of ridership and it was stated we do. Emelie asked about the funding for the bus. Motion was made by Doug to approve the financial statements, seconded by Emelie. Motion passed. There were no purchase requisitions presented to the committee. The Comp /OT reports for PPE 4/29/12 were reviewed by the Committee. There were no questions regarding the overtime reports. The Payroll Register for PPE 4/29/12 totaling $168,677.10 was reviewed by the committee. Chuck noted that there was a transposition error of the payroll total on the agenda. Motion was made by Doug, seconded by Emelie to recommend council approval of the payroll register. Motion passed. Clerk/Treasurer's Comments: No comments. Mayor's Comments: Chip sealing on SE 4 Street: Mayor Olson said we are waiting to see when it will get done. Budget/Finance Committee May 15, 2012 Garbage Contract with Billings: We have not seen a new garbage contract yet but there is word that it will be going to $16.80 per ton. There is a tremendous amount of tonnage during the summer, due to yard garbage. Livingston hires a temporary person who picks up grass clippings and puts them in a compost pile. When we look at the rates, we need to look at what we can sidetrack from going into the landfill. Doug said that in some subdivisions in Billings, they issue 90- gallon cans to every property for yard maintenance. When composting, Mark said a plastic membrane needs to be laid so it does not leach into the ground. Doug said it is too expensive to recycle anything in our area other than cardboard, paper and aluminum. Other: There was discussion about the trouble Billings is having with the concrete poured by Riverside Construction. They are the contractor that MDT used for our West Main Street Project and there is concern about whether we may also have problems with their work. Mayor Olson informed the committee that we have a leak at the pool. It is on the line that goes under the change house. It has been determined that the best way to fix it would be to re -route the line on the west side of the change house and connect it to the manhole. The city solicited three quotes for repairing the line. Stevens Brothers Mechanical submitted a quote for $10,600.00, Castlerock Excavation for $20,000.00 and Schessler Ready Mix did not submit a quote. In checking with our attorney, Sam Painter, the procedure was fine as long as we had two quotes and solicited from a local company. The Mayor will ask to have this item put on tonight's Council agenda. If we wait, it will delay the pool opening by a couple weeks. Mayor Olson said we have $9,000.00 in the pool budget under building repairs. This will not require a budget amendment. For the Next Agenda: Mayor Olson would like the bus transit put on the next agenda, under Mayor's Comments. The Mayor said the budget is not ready to be brought forward at the next meeting but it should be, within the next couple of meetings. The Fire Chief has been sent a letter asking him to present a balanced budget. The next union negotiation meeting will be the third one and after that, no further items can be presented to be negotiated. The next regular Budget/Finance meeting will be Tuesday, June 5 at 5:30 p.m. The meeting adjourned at 6:20 p.m. Respectfully Submitted, z#7 .,,,,/,‘/(L.e,c Lc -‘=L--- Cathy Gibrian Deputy Clerk