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HomeMy WebLinkAboutCity Council Minutes 05.15.2012 MINUTES OF THE CITY COUNCIL OF LAUREL May 15, 2012 A regular meeting of the City Council of the City of Laurel, Montana, was held in the Council Chambers and called to order by Mayor Ken Olson at 6:30 p.m. on May 15, 2012. COUNCIL MEMBERS PRESENT: Emelie Eaton Bruce McGee Mark Mace Scot Stokes Chuck Dickerson Tom Nelson Vacant COUNCIL MEMBERS ABSENT: Doug Poehls OTHER STAFF PRESENT: Kurt Markegard Mayor Olson led the Pledge of Allegiance to the American flag. Mayor Olson asked the council to observe a moment of silence. MINUTES: Motion by Council Member Eaton to approve the minutes of the regular meeting of May 1, 2012, as presented, seconded by Council Member Mace. There was no public comment or council discussion. A vote was taken on the motion. All six council members present voted aye. Motion -- carried 6 -0. CORRESPONDENCE: Kadee Algaard: Letter of May 2, 2012, regarding dog ordinance. Laurel Chamber of Commerce: Minutes of April 26, 2012; Agenda of May 10, 2012. Mayor Olson asked the council to consider adding a Small Service Contract with Stevens Brothers Mechanical to the Scheduled Matters on tonight's agenda. Motion by Council Member Eaton to place a Small Service Contract with Stevens Brothers Mechanical on Scheduled Matters as item 10 c., seconded by Council Member Nelson. There was no public comment or council discussion. A roll call vote was taken on the motion. All six council members present voted aye. Motion carried 6 -0. PUBLIC HEARING: None. CONSENT ITEMS: • Clerk/Treasurer Financial Statements for the month of April 2012. • Approval of Payroll Register for PPE 04/29/2012 totaling $168,677.10. • Receiving the Committee Reports into the Record. -- Budget/Finance Committee minutes of May 1, 2012 were presented. -- Public Works Committee minutes of May 7, 2012 were presented. -- Council Workshop minutes of May 8, 2012 were presented. -- Laurel Urban Renewal Agency minutes of April 2, 2012 were presented. Mayor Olson asked if there was any separation of consent items. There was none. Motion by Council Member Mace to approve the consent items as presented, seconded by Council Member Eaton. There was no public comment or council discussion. A vote was taken on the motion. All six council members present voted aye. Motion carried 6 -0. Council Minutes of May 15, 2012 CEREMONIAL CALENDAR: Poppy Day Proclamation Mayor Olson read the Poppy Day Proclamation, which declared May 25 as Poppy Day in the City of Laurel. Mayor Olson encouraged everyone to attend the American Legion's annual observance of Memorial Day at the Laurel cemetery at 9:00 a.m. on Monday, May 28` REPORTS OF BOARDS AND COMMISSIONS: None. AUDIENCE PARTICIPATION (THREE- M1NUTE LIMIT): None. SCHEDULED MATTERS: • Confirmation of Appointments: Laurel Volunteer Ambulance Service: Mayor Olson appointed Lance Dollarhide to the Laurel Volunteer Ambulance Service. Motion by Council Member Mace to approve the Mayor's appointment of Lance Dollarhide to the Laurel Volunteer Ambulance Service, seconded by Council Member Dickerson. There was no public comment or council discussion. A vote was taken on the motion. All six council members present voted aye. Motion carried 6 -0. Health Insurance Committee: Mayor Olson appointed Heidi Jensen as a City Representative and Bruce McGee as a Council Representative on the Health Insurance Committee. Motion by Council Member Nelson to approve the Mayor's appointments of Heidi Jensen as a City Representative and Bruce McGee as a Council Representative on the Health Insurance Committee, seconded by Council Member Eaton. There was no public comment or council discussion. A vote was taken on the motion. All six council members present voted aye. Motion carried 6 -0. Laurel Urban Renewal Agency: Mayor Olson appointed Judy Goldsby to the Laurel Urban Renewal Agency to fill a term ending December 31, 2013. Motion by Council Member Dickerson to approve the Mayor's appointment of Judy Goldsby to the Laurel Urban Renewal Agency to fill a term ending December 31, 2013, seconded by Council Member Nelson. There was no public comment or council discussion. A vote was taken on the motion. All six council members present voted aye. Motion carried 6 -0. • Resolution No. R12 -27: A resolution approving a Memorandum of Understanding (MOU) between the City of Laurel and BNSF Railway Company for the Laurel Police Department to provide protection to BNSF's fueling facility in the event of a criminal or terrorist action. Motion by Council Member McGee to approve Resolution No. R12 -27, seconded by Council Member Eaton. There was no public comment or council discussion. A vote was taken on the motion. All six council members present voted aye. Motion carried 6 -0. • Small Service Contract with Stevens Brothers Mechanical Motion by Council Member Mace to allow the Mayor to enter into a contract with Stevens Brothers Mechanical for the repairs at the swimming pool, seconded by Council Member Eaton. There was no public comment. Public Works Director Kurt Markegard stated that a major leak was discovered in the pool building when the water was turned on to Thomson Park recently. Late last week, the leak was identified underneath the pool building, as the building had been placed over the top of the old waterline. Several photos were distributed and one photo showed the current waterline to the park, the broken 2 p p Council Minutes of May 15, 2012 water main under the building, and the proposed location for the new water main. The ruptured line goes through the entire building and into a vault next to the pool. The City Utility Crew dug up to the building's sidewalk to determine the need for a new line. Another picture showed the rusted line in the basement of the pool building. The line comes through a 6 -inch cast iron line that had rusted away and was slip -lined before and has rusted away again. The proposal is to come through the old 1940's waterline that goes out to the wood waterline that is now the storm waterline. The orifice is already through the concrete wall, so the abandoned line just needs to be intercepted out in the grass, slip -lined with plastic, and connected with the current valve. Kurt stated that the city contacted Stevens Brothers Mechanical, Schessler Ready -Mix, and Castlerock Excavating for bids on the project. Castlerock Excavating submitted a bid for $20,000, and Schessler Ready -Mix did not submit a bid. Mayor Olson stated that he informed the city attorney about the city's timeline for this project. Waiting for the May 29 council workshop and council approval on the June 5 council agenda would have delayed the project and delayed the opening of the pool. The city attorney agreed that the process should go forward at tonight's council meeting. Council Member Dickerson asked if the storm drain would be capped off to prevent storm water from going into the vault area. Kurt stated that the line would be capped where it is intercepted. There was discussion regarding the timeframe to open the pool, the eleven applications received for the lifeguard positions, the plastic line that will be installed, and the use of budgeted pool building maintenance funds of $9,000 and some funds for operating supplies to cover the cost of the project. Council Member Mace stated that the Park Board is considering presenting a Park Maintenance District to the voters in the fall of 2013. He hopes that public works will provide an accounting of what is needed to run the pool, to run the parks, and to do maintenance and emergency repairs. The city would have to pay for the ballot since it would be not be an election year. There was discussion regarding the handicapped lift required for the pool. Kurt explained that U.S. Attorney Eric Holder put out a ruling to hold a new public hearing, to extend the timeframe for comments, and to propose implementation on September 15, 2012. The lifts cost about $3,500 installed and the city needs to determine whether the pool requires one or two lifts. The city will wait for the final ruling and will budget this in next year's budget, as installation would be required prior to the pool opening in 2013. A roll call vote was taken on the motion. All six council members present voted aye. Motion carried 6 -0. ITEMS REMOVED FROM THE CONSENT AGENDA: None. COMMUNITY ANNOUNCEMENTS (ONE- MINUTE LIMIT): Curt Lord, 418 West 12 Street, announced that the Rod and Gun Club's annual membership party will be held at the Jaycees Hall on Saturday, May 19 from noon to 6:00 p.m. Everyone is welcome to attend. COUNCIL DISCUSSION: Council Member Nelson explained that that item for the sprinkler system at the cemetery was removed from the agenda. The only bid received was twice as high as Great West Engineering's estimate for the project. The Cemetery Commission will review the project further. Council Member Nelson attended the Elected Officials Workshop last week. There was a diversity of speakers and topics and he enjoyed the feedback from the individuals from other communities. He will compile some information he received and distribute it to the council. Mayor Olson attended the Elected Officials Workshop on Wednesday but was unable to attend on Thursday and Friday. He mentioned that Kelly Rhoads attended the clerks' institute and received valued training in her role as the utility billing clerk. 3 Council Minutes of May 15, 2012 Council Member McGee attended the RiverStone Health luncheon yesterday. He mentioned that the City of Laurel entered into an inter -local agreement with RiverStone Health. He stated that the health department is progressive and brands themselves as the county health agency. Two County Commissioners, two City of Billings' council members, the Mayor of Billings, and the RiverStone Health staff also attended the luncheon. Mayor Olson thanked Council Member McGee for representing the City of Laurel. Council Member Eaton thanked the city for the opportunity to attend some leadership training last week. She stated that the training was eye- opening when she realized that city hall is run as a tighter ship than a lot of businesses are run. Council Member Mace thanked Council Member McGee for attending the RiverStone Health luncheon. Council Member Dickerson asked that an item be placed on the next council workshop agenda. He has received numerous calls regarding long board skateboards going down Valley Drive. The skateboarders start at the top of the hill on Beartooth, come down Valley Drive, go down 12 Street and then down First Avenue. They are not getting out of the way of traffic and are doing this after dark, which makes it hard to see them. The individuals meet by the school or by the spillover and then ride in the back of a pickup to the top of the hill to do it again. It is a dangerous situation, and he would like discussion to see what can be done. Mayor Olson stated that the issue would be on the May 29 council workshop agenda. _ Mayor Olson thanked Council Members McGee, Nelson and Eaton for attending the recent events and training sessions as representatives of the City of Laurel. Mayor Olson asked the council if they had received the recent email regarding the FEMA discussion. All council members received the information. The city will provide any further information requested by FEMA and will continue to wait for an answer. Mayor Olson stated that the kickoff and planning breakfast for Aviation and Technology Week 2013 is scheduled on Friday, May 18 at 8:30 a.m. at the school administration building. One or two helicopters are scheduled to arrive and there will be speakers from Helena. Senator Tester will speak briefly prior to attending a meeting in Billings. The closing ceremonies for the Special Olympics will be held at the Laurel Sports Complex on Friday. The first Rock the Block event is scheduled on Friday, May 18 at the Town Square. UNSCHEDULED MATTERS: None. ADJOURNMENT: Motion by Council Member Stokes to adjourn the council meeting, seconded by Council Member Eaton. There was no public comment or council discussion. A vote was taken on the motion. All six council members present voted aye. Motion carried 6 -0. There being no further business to come before the council at this time, the meeting was adjourned at 7:10 p.m. Cindy A1len,(ouncil Secretary Approved by the Mayor and passed by the City Co ncil of the City of Laurel, Montana, this 5 day of June, 2012. Kenneth E. Olsop, Jr., Mayor Attest: lie L ti —u Z� c.� I Shirley Ewan, Clerk/Treasurer 4 s-� r E - �_. -� — - - - , , :w It , ,P k .• '. . _ . qty, as4 , __ y ' ' - ti —. �- r• c a.. y x • ,l .3I k ' .. u -° + �• t 1 � � �� � :4 —+t of ? .. _ ^F t > - .. : - ...^.- 1 'qtr • • . '..� ,.. - - y ., s L ;� , . i V * ) e vY� '' v &yam ';" ,� l'r ■ ,,. Y' . _ . ` e _ (. !. .tit. • � �, / "' l., ° EF _ , ;t � ` wc . y .... , ' • t `' . � . ~ % • .`r. 'L ^Y • The City Utility Crew dug up to the building sidewalk and determined the water break is under the building forcing the installation of a new line to be installed through an old water main on the west side of the pool. L -� i s i • 4 , r w 4 — - - „� e : w . p r ,u' H 1 - p,.r r i pry. , a" d..:; - M ,. ' � ; s; ;y r TT MM 1 , . • ir • � • 1 ., The Blue line is the water line to the park. The Red line is the broken water main that is under the building. The Yellow line is the proposed location for the new water main. 1 \, Itiot .00, 1110 , ,,,,„;.,:..,,..„, , 10 ,,,,,_ w ..„, .z,,,„„,,,,, , ,,.1.,.0,..41,,J,,,„,,„ , ,,.„ . , , , , ., „„,,,,,,,,,,,„. ,;..., s , ,,,_ Y ? 4 14 ". 9 ` * € 16, a �,,; ,,, , . f ;, veto- I have proposed to bring a new water line into the building through the original water main line that now leads to the wooden storm drain. The storm drain line is not in use and will be the best way to get into the basement and is shown her by the red arrow. The broken line is shown coming into the basement by the blue line.