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Home My WebLink AboutPublic Works Committee Minutes 04.15.2024The Public Works Committee meeting was called to order at 6:00pm on Monday, April 15, 2024, by Committee Chair, Heidi Sparks. Members Present: Heidi Sparks- Chair, Iry Wilke- Vice -Chair, Jodi Mackay, Emelie Eaton, Dennis Eaton Others Present: Matt Wheeler- Public Works Director, Dr Ron Benner- City County Planning Public Input: General Items L Approval of Minutes from March 18, 2024. Iry Wilke made a motion to approve the minutes. Motion was seconded by Jodi Mackay. Motion carried 5-0 to approve the minutes. 2. Emergency Call Out Report- Report attached a. Nothing new to report 3. KLJ Report- Report attached a. Water Tank Funding i. Hired a grant writer through KLJ to help on grants for funding ii. CHS will be assisting in the funding of the new water tank project as well iii. A gentleman north of town has approached the city about possibly putting the tower on his property b. Splash Park i. The concrete was poured last week and the features should start going in this week e. Laurel Planning i. Several items coming before the council tomorrow night, April 16, 2024 for consideration New Business: 4. Matt stated that Love's has their plans near completion and is planning on being open next year, 2025. This will include annexation and running city services out to that area. The state will be resurfacing Main from Yard Office to Golf Course road this summer. Old Business: 5. Matt stated that we are nearing completion on the Lead and Copper pipe study Other Items: Announcements Next Meeting will be Monday, May 20, 2024, at 6:00pm in Council Chambers Meeting adjourned at 6:27pm Emergency Overtime Callout List 1/1/2024 TO 613012024 Maintenance Shop 406-628-4773 City Dispatch 406-628-8737 Response Code X In Column Not accepting Overtime /NA = Not Available /Y = Responding /B=Phone Busy Employee Name Telephone 1-28 Water Break Main Street 1-6 Emergency Locate Shop Callout 1-6 1-6 1-7 1-13 1-13 1-14 1-15 1-16 284an 26 -Feb Brian Kline Al NAI NAI NA -1 NAI Kevin Budge 9 8 7 Jay Hatton - NA2 2 NA2 NA2 NA2 Keith Guy - 464 NA3 3 NA3 Y9 8 Wade Spalinger NA4 4 1400 NA4 3 NA3 Brandon Gonzales NA5 5 NA5 4 NA4 Aaron Fox A6 6 NA6 5 Y9 Troy Clifton - A7 7 NA7 6 5 Joel Barnhardt 8 8 Y8 7 6 Water and Sewer Callout 1-6 1-6 1-7 1-13 1-13 1-14 1-15 1-16 1-28 1-28 2-4 2-4 342 Justin Baker 4 Y4 3 na3 y4 3 3 Y3 2 NA2 1 Y4 Kevin Hoffman 4 y3 2 na2 nal nal NA2 Y2 1 NAI Y4 Y3 Daniel Nauman 4 I nal nal nal nal AlNNA-1 Y4 Y4 3 2 Tom Burwell 2 y4 y4 3 y4 I Y4 Y4 3 NA3 2 1 I Elm Lift Station 628-7773 Village Lift Station 628-5918 Dial 9 after tone to acknowledge alarm Wastewater Treatment Plant -628-6474 I Autodailer- 628-4866 Response Code NO= in 1st Column Not accepting Overtime / NA = Not Available / Y = Responding Employeee Thomas Henry Cindy Caswell Corey Nicholson Norman Stamper - 91 Water Treatment Plant 628-4490 Response Code NO= In 1st Column Not accepting Overtime / NA = Not Available / Y = Responding Employee Tele HP Nuernberger Dylan Ceaser Josh Sawyer Sam Waggoner Joe Waggoner - TJ Worbel - Daniel Waggoner - CABLE TV down Tim Johnson 698-6254 Matt Wheeler Cell# 208-1885 10ne Call Locate - 1-800-424-5555 (City Job # 25663) Kurt Markegard Cell# 860-5785 Hm 208-2356 ISCHESSLER 628-4221 HESTON 281-0811 NW ENERGY 1-800-896-7862 LUMPY 406-860-7890 Advanced Pump 406-586-1700 ICentury Link 1-800-573-1311 Shop 628-7707Jeff694-9097 GORDAN ACE ELECTRIC 406-860-5464 NorthwestPipe 252-0142 - Larry E. 656-2856 MDU 1-800-638-3278 /MDT 252-4138 Pace Construction 252-5559 (sewer backups) MDT Supervisor Tom 655-7903/Kyle 446-2622 SanitarySystem Overflows call DEQ withing 24 hours at406-444-3080 Cali Out - Date and Incident Location 1-7 Sanding Streets al 1-6 Water leak 1728 Water Break m6re help 1-28 Water Break Main Street 1-6 Emergency Locate 2-4 NO WATER RUSSEL 1-13 Structure Fire 2-4 MORE HELP 1-13 Elm Lift Station Alarm 2-26 SANDING 1-14 H2O shut off 3-12 SEWER MAIN BACKUP 1-15 H2O shutoff 1-16 Emergency Locate 1-28 Water Break Main Street City of Laurel Project Status Update sr At t M Reason for Project: Existing City water Tank needs to be recoated on the inside and can't happen until City has a backup storage supply. They also have needs for upgrades to their upper pressure zones. See previously approved Water System PER and City of Laurel CIP. This project looks at funding opportunities and provides grant writing services from multiple sources Project Scope: To research funding alternatives, create packages for submittal, and assist City in finding monies for completing the future water tank and upper pressure zone improvements for the City of Laurel Current Status: • Task Order Signed by City on 12/13/23 • Met with EDA to discuss Funding on 1/9/24 • Letter of Support from CHS Received • Letter of Support from Wood's Powergrip • Submittal to EDA to occur in May. 5th to 7th Sewer Line Replacement (KLJ # 2304-01231) Reason for Project: Refurbishment of an 8" sewer line between 7th Avenue and 6th Avenue and a 10" sewer line between 61h Avenue and 5th Avenue in the alley way between 11t Street and Main Street in Laurel, Montana. The existing sewer line experienced several collapses last year. Project Scope: To replace approximately 363 lineal feet of 8" and 383 lineal feet of 10" and will include the update of 3 manholes and associated surface replacement. Current Status: • Work Order Signed by City in September 2023 • Survey scheduled for week of October 16th, 2023 • Base Drawing created and Working on preliminary design • Preliminary Plans and EEOC sent to City on 12.14.23 • DEQ Approval received on 2.20.24 • Project began advertising on 3/14/24 and bid open will be 3.28.24 • Bid Opened 3/28/24. Low Bid was $401,111.00 by Western MGnicipal Construction • Bid Open Report going to Council workshop on 4/16/24 Page 1 of 3 ENGINEERING, REIMAGINED Ll A L City of Laurel Project Status Update sr April 15t",, 2024 Reason for Project: To Replace the existing pool with a splash pad recreation area. Proiect Scope: To Construct a splash Pad at the site of the existing City pool. Current Status: • Work Order Signed by City in January 2023 • DPHHS Approved Permit on 5.25.2023 ® Preconstruction Meeting held on 9.15.2023 ® Construction to start on Monday 9.18.2023 ® Change order sent to Contractor on 10.30.2023 • Change Order Executed on 1.02.2024 ® Construction to restart midweek 3.18.2024 ® Construction is in progress ® Ultimate completion date of 4.28.2024 Laurel Planning Services (KLJ #1804-00554) Reason for Project: KU has been retained to provide City of Laurel planning services as needed. Proiect Scope: Planning services may include; subdivision, zoning, development, floodplain hazard management, miscellaneous reviews and other related work. KU will prepare staff reports, recommendations, and attend meetings upon request. Current Status: ® Zoning Regulations Update. o Draft regulations sent to City April 111h, 2023 o Zoning Map approved by Commission on August 16th, 2023 o Staff Recommendation to Zoning Commission to occur on December 201h, 2023 o Back to Planning Board Meeting on 1/17/23 o City to publish advertisement for Public Hearing o To be presented at Workshop on 5/7/24 o Public Hearing for final adoption on 5/28/24 ® Downtown Parking Study. — On hold per City Instructions ® City -County Grown Policy Update was requested at the August 16th meeting o Weekly meetings occurring in October. o <U updating maps as requested by City Planner o Back to Planning board meeting on 1.17.24 o Work Session occurred on 1.31.24 Page 2 of 3 ENGINEERING, REIMAGINED w jCity of x Laurel Aprill5m 2024 o Public Hearing at Planning Board TBD o Public Hearing at County Commission TBD o Resolution to adopt updated Growth Policy before Council on 4/23/24 * Mogan Elementary School Property Annexation o Application package submitted 1/17/24 o Recommendation letter send 1/24/24 0 2nd Application package submitted 2/23/24 0 2nd Application package recommendation letter sent 3/26/24 * Lance Hull Annexation o Plans approved and capacity to serve letter issued 2/7/24 o Construction to begin 4/15/24 * Love's Annexation o Annexation Application received 3/25/24 Other potential projects have been identified during recent conversations between City staff and KU. City Public Works staff and KU task leaders meet monthly to discuss current and future projects. As these are tentative, the timing and extent of KU's services are TBD, unless noted otherwise. Anticipated FY24 Projects 1. Overlay of 121h Street between Valley Drive and 1St Ave. Task Order sent to City. a. Hardrives is under contract to complete. b. MOU for County Participation to Council on 4/23/24 Page 3 of 3 ENGINEERING, REIMAGINED