HomeMy WebLinkAboutPublic Works Committee Minutes 03.18.2024all-- MI
CITY OF LAUREL
The Public Works Committee meeting was called to order at 6:00pm on Monday, March 18,
2024, by Committee Chair, Heidi Sparks.
Members Present: Heidi Sparks- Chair, Iry Wilke- Vice -Chair, Jodi Mackay, Jessica Banks,
Emelie Eaton
Others Present: Matt Wheeler- Public Works Director, Dr Ron Benner- City County Planning
Public Input:
Matt stated the City County Planning Board has a hearing on the school zoning at the
next meeting. Dr Benner wanted to understand where things are with the city and the
school, going into the hearing on zoning. There are concerns with the zoning and the
annexation process from the school. Council President Sparks stated that the annexation
issue has not come before council yet, and the appropriate place to have the conversation
on the zoning and annexation would be at a City Council Workshop/Meeting, so the
entire council can be present for any conversation regarding this issue, since it will come
before the council for a vote.
General Items
2. Approval of Minutes from February 26, 2024. Iry Wilke made a motion to approve the
minutes. Motion was seconded by Jodi Mackay. Motion carried 5-0 to approve the
minutes.
3. Emergency Call Out Report- Report attached
a. Sewer Main backup and a claim with the city has been filed
4. KLJ Report- Report attached
a. Laurel Water Tank Funding Project- KLJ is working to getting a planning grant to
help fund the development of the project. Jessica asked what the letters of support
are in reference to. Matt explained these are letters in support of the city going
after grant funds to help with the planning of this project. Emelie asked about
Love's going in, Matt stated they are moving forward with plans and looking to
annex.
b. Splash Park Installation- The City's work on the compaction test has passed
inspection. Construction company will be here Wednesday to get restarted on
construction/installation. Looking to cover the tennis courts and making a grassy
knoll next to the splash park for visitors. Jodi asked about gazebo covering, Matt
stated it would be nice to have something like that to add additional shade on the
deck area around the park.
New Business:
5. Matt stated Ryan will be at the Council Workshop to discuss West Railroad and the
dollar figures from the TIF district funds. This will be a presentation and discussion for
the council with a possible vote at the meeting.
6. Matt stated the Public Works Director for Yellowstone County, they will be overlaying
Gold Course Road up to Saddleback Rd. There is a part in the middle of the road that is
owned by the city, that will need to be down at the same time. This issue will be coming
before the city council at the workshop tomorrow night. This will be a lesser cost to the
city since it will be done in conjunction with the county.
7. Jodi has seen a lot of questions around the survey on lead and copper lines and what the
next steps are after the survey has been completed. Matt stated this survey is to take an
inventory of the lines within the city to be compliant with DEQ. The rule is by the end of
this year we need to have a reasonable understanding of the lines within the city by the
end of the year. If individuals can't identify the line themselves, they can call the city and
someone will come to examine.
Announcements
Next Meeting will be Monday, April 15, 2024, at 6:00pin in Council Chambers
Meeting adjourned at 6:48pm
Emergency Overtime Callout List 1/1/2024 T /30/2024
Maintenance Shop 406-628-4773 City Dispatch 406-628-8737
Response Code X In Column Not accepting Overtime /NA = Not Available N = Responding /B=Phone Busy
Employee Name Telephone
1-28 Water Break Main Street 1-6 Emergency Locate
Shop Callout 1-6 1 1-6 1-7
1-13 1-13 1-14 1-15 1-16 2s Jan 26 -Feb
Brian Kline 406- NAl NA1
NA1 NA -I NAI
Kevin Budge 406-
9 8 7
Jay Hatton 406 NA2 2
NA2 NA2 NA2
Keith Guy 406 A3 3
NA3 Y9 8
Wade Spalinger 406- A4 4
NA4 3 NA3
Brandon Gonzales 406 NA5 5
NA5 4 NA4
Aaron Fox 40 NA6 6
NA6 5 Y9
Troy Clifton 406- NA7 7
NA7 6 5
Joel Barnhardt 40 Y8 8
Y8 7 6
Water and Sewer Callout 1-6 1-6 l-7
1-13 1-13 1-14 1-15 1-16 1-28 1-28 2-4 2-4 3-12
Justin Baker 40 Y4 3 na3
y4 3 3 Y3 2 NA2 I Y4
Kevin Hoffman 406- y3 2 nal
nal nal NA2 Y2 I NAI Y4 Y3
Daniel Nauman 40 1 nal nal
nal nal NAl NA -1 Y4 Y4 3 2
Tom Burwell 40 2 y4 y4
3 y4 Y4 Y4 3 NA3 2 1
Elm Lift Station 628-7773 ation 628-5918
Dial 9 after tone to acknowledge alarm
Wastewater Treatment Plant -628-6474
I Autodaiier- 6284866
Response Code NO= In 1st Column Not accepting Overtime / NA = Not Available / Y = Responding
Employee Tele hone
Thomas Henry 4
Cindy Caswell
Corey Nicholson
Norman Stamper
Water Treatment Plan -
Response Code NO= In 1st Column Not accepting Overtime / NA = Not Available / Y = Responding
Employee Telephone
HP Nuernberger
Dylan Ceaser
Josh Sawyer
Sam Waggoner
Joe Waggoner
TJ Worbel
Daniel Waggoner
CABLE TV down Tim Johnson 698-6254
Matt Wheeler Cell# 208-1885 10ne
Call Locate -1-800-424-5555 (City Job # 25663)
Kurt Markegard Cell# 860-5785 Hm 208-2356
SCHESSLER 628-4221 HESTON 281-0811
NW ENERGY 1-800-896-7862 LUMPY 406-860-7890
Advanced Pump 406-586-1700
Century Link 1-800-573-1311 Shop 628-7707Jeff 694-9097
GORDAN ACE ELECTRIC 406-860-5464
NorthwestPipe 252-0142 - Larry E. 656-2856
MDU 1-800-638-3278 / MDT 252-4138
Pace Construction 252-5559 (sewer backups)
MDT Supervisor Tom 655-7903/Kyle 446-2622
FSanitarySystemOverflows call DEQ withing 24 hours at406-444-3080
1 -au Out - pate ana mciaent Location
1-7�Sanding Streets 1-6 Water leak
1-28 Water Break more help
1-28 Water Break Main Street 1-6 Emergency Locate
2-4 NO WATER RUSSEL
1-13 Structure Fire
2-4 MORE HELP
1-13 Elm Lift Station Alarm
2-26 SANDING
1-14 H2O shut off
3-12 SEWER MAIN BACKUP
1-15 H2O shut off
1-16 Emergency Locate
1-28 Water Break Main Street
• r ` r i, s r •
Reason for Project: Existing City water Tank needs to be recoated on the inside and can't happen
until City has a backup storage supply. They also have needs for upgrades to their upper pressure
zones. See previously approved Water System PER and City of Laurel CIP. This project looks at
funding opportunities and provides grant writing services from multiple sources
Proiect Scope: To research funding alternatives, create packages for submittal, and assist City in
finding monies for completing the future water tank and upper pressure zone improvements for the
City of Laurel
Current Status:
® Task Order Signed by City on 12/13/23
• Met with EDA to discuss Funding on 1/9/24
® Letter of Support from CHS Received
® Letter of Support from Wood's Powergrip
® We are moving forward, with Mayor's approval, to submit to EDA for funding for the
Planning/Design Phase of the project.
5th to 7th Sevier Line Replacement
(KLJ # 2304-O1231)
Reason for Project: Refurbishment of an 8" sewer line between 7th Avenue and 6th Avenue
and a 10" sewer line between 6th Avenue and 5th Avenue in the alley way between 1st Street
and Main Street in Laurel, Montana. The existing sewer line experienced several collapses
last year.
Project Scope: To replace approximately 363 lineal feet of 8" and 383 lineal feet of 10" and
will include the update of 3 manholes and associated surface replacement.
Current Status:
® Work Order Signed by City in September 2023
® Survey scheduled for week of October 16th, 2023
® Base Drawing created and Working on preliminary design
® Preliminary Plans and EEOC sent to City on 12.14.23
o DEQ Approval received on 2.20.24
® Project began advertising on 3/14/24 and bid open will be 3.28.24
Page 1 of 3
ENGINEERING, REIMAGINED
City of Laurel Project sUpdate
.,Morch 151h, 2024
Y
Reason for Project: To Replace the existing pool with a splash pad recreation area.
Project Scope: To Construct a splash Pad at the site of the existing City pool.
Current Status:
• Work Order Signed by City in January 2023
• DPHHS Approved Permit on 5.25.2023
a Preconstruction Meeting held on 9.15.2023
* Construction to start on Monday 9.18.2023
• Change order sent to Contractor on 10.30.2023
® Change Order Executed on 1.02.2024
® Construction to restart midweek 3.18.2024
® Ultimate completion date of 4.28.2024
Reason for Proiect: KU has been retained to provide City of Laurel planning services as needed.
Project Scope: Planning services may include; subdivision, zoning, development, floodplain hazard
management, miscellaneous reviews and other related work. KU will prepare staff reports,
recommendations, and attend meetings upon request.
Current Status:
® Zoning Regulations Update.
o Draft regulations sent to City April 11th, 2023
o Zoning Map approved by Commission on August 16th, 2023
o Staff Recommendation to Zoning Commission to occur on December 20th, 2023
o Back to Planning Board Meeting on 1/17/23
o City to publish advertisement for Public Hearing
o Public Hearing to occur 3.26.24
® Downtown Parking Study. — On hold per City Instructions
® City -County Grown Policy Update was requested at the August 161h meeting
o Weekly meetings occurring in October.
o KU updating maps as requested by City Planner
o Back to Planning board meeting on 1.17.24
o Work Session occurred on 1.31.24
o Public Hearing at Planning Board TBD
o Public Hearing at County Commission TBD
Page 2 of 3
ENGINEERING, REIMAGINED
•`r " TIJ- r
March / i
OWN
Other potential projects have been identified during recent conversations between City staff and KU.
City Public Works staff and KLJ task leaders meet monthly to discuss current and future projects. As
these are tentative, the timing and extent of KU's services are TBD, unless noted otherwise.
Anticipated FY24 Proiects
1. 7t" Street reconstruction — On hold until Town Pump completes renovations
2. Riverfront Park walking trail — On Hold Until further notice
3. Downtown Parking Study —To progress following zoning completion
4. Overlay of 12t" Street between Valley Drive and 15t Ave. Task Order sent to City.
a. Hardrives is under contract to complete.
5. Bulk Water Sales Station — pushed back to 2025
Page 3 of 3
ENGINEERING, REIMAGINED