HomeMy WebLinkAboutPublic Works Committee Minutes 02.26.2024The Public Works Committee meeting was called to order at 6:40pm on Monday, February 26,
2024, by Committee Chair, Heidi Sparks.
Members Present: Heidi Sparks- Chair, Iry Wilke- Vice -Chair, Jodi Mackay, Jessica Banks,
Emelie Eaton
Others Present: Matt Wheeler- Public Works Director, Ryan Welsh- KLJ
Public Input:
General Items
Approval of Minutes from January 22, 2024. Iry Wilke made a motion to approve the
minutes. Motion was seconded by Jodi Mackay. Motion carried 5-0 to approve the
minutes.
New Business
2. Emergency Call Out Report- Report attached
i. More calls this month than all year and mostly water related- 13 -hour overtime
situation with a water main break
KLJ Report- Report attached
i. 5"' to 7t" Sewer Line replacement will be funded by a grant being applied for
ii. Splash Park- contractor will be here on March 10th to start construction
completion
iii. Public Works rules/regulations updates- KLJ have completed the review and
updates
Old Business:
Other Items
4. Matt stated the new school is going in without infrastructure being considered but wants
to be annexed into the city, with the city paying for the infrastructure needed for
annexation. Annexation application should be coming before the council within the next
month.
5. West Railroad- Matt stated that the state has reached out to the city to determine how
the city would like to proceed, based on the increase of the cost involved. Project has
been put on hold until the state hears back from the city. Ryan mentioned that the city
could go after a federal RAYS grant, which is for transportation and infrastructure.
6. Becky at KLJ is working on a $2.5 million planning and design grant for the water tank
funding. This grant would be through EDA.
Meeting adjourned at 7:40pm
lEmergency Overtime r 12TO 6/3012024
1x
Maintenance Shop 406-628-4773
City Dispatch 406-628-8737
Response Code
X In Column Not accepting Overtime /NA = Not Available /Y = Responding /B=Phone Busy
Employee Name
Shop Callout
Brian Kline
Kevin Budge
Jay Hatton
Keith Guy
Wade Spalinger
Telephone
1 1-6 1 1-6 1-7
NAI
2
3
11FNA4
1-13 1-13 1-14 1-15 1-16 28 -Jan
NAI NA -1
9 8
NA2 NA2
NA2 Y9
NA4 3
A5 5
Aaron Fox A6 6
Brandon Gonzales j4WN
Troy Clifton A7 7
Joel Barnhardt Y8 8
Water and Sewer Callout-6 1-6 1-7
Justin BakerY4 3 na3
Kevin Hoffman 4 y3 2 nal
NA5 4
NA6 5
NA7 6
Y8 7
1-13 1-13 1-14 1-15 1-16 1-28 1-28 2-4 2-4
y4 3 3 Y3 2 NA2 I
nal na2 NA2 Y2 1 NAI Y4
Daniel Nauman
40 F 1 nal nal
nal nal NA1 NA -1 Y4 Y4 3
Tom Burwell
40 2 y4 y4
3 y4 Y4 Y4 3 NA31 2
Elm Lift Station 628-7773 Village Lift Station 628-5918
Wastewater Treatment Plaut -628-6474
Dial 9 after tone to acknowledge alarm
I Autodailer- 628-4866
Response Code
NO= In 1 st Column Not accepting Overtime / NA = Not Available / Y = Responding
Employee
Telephone
Thomas Henry
4
Cindy Caswell
4
Corey Nicholson
4
Norman Stamper
40
Water Treatment Plant 628-4410
Response Code
NO= In 1st Column Not accepting Overtime / NA = Not Available / Y = Responding
Employee
Telephone
HP Nuernberger
Dylan Ceaser
40
40
Josh Sawyer
40
Sam Waggoner
40
Joe Waggoner
406 -
TJ Worbel
406 -
Daniel Waggoner
406 -
CABLE TV down Tim Johnson 698-6254
Matt Wheeler
Cell# 208-1885
10ne Call Locate - 1-800-424-5555 (City Job # 25663)
Kurt Markegard
Cell# 860-5785 Hm 208-2356
ISCHESSLER 628-4221 HESTON 281-0811
NW ENERGY 1-800-896-7862 LUMPY 406-860-7890
Advanced Pump 406-586-1700
lCentury Link 1-800-573-1311 Shop 628-7707Jeff 694-9097
GORDAN ACE ELECTRIC 406-860-5464
NorthwestPipe 252-0142 - Larry E. 656-2856
MDU 1-800-638-3278 / MDT 252-4138
Pace Construction 252-5559 (sewer backups)
MDT Supervisor Tom 655-7903/Kyle 446-2622 San itarySystemOverflows call DEQ withing 24 hours at406-444-3080
Call Out - Date and Incident Location
1-7 Sanding Sheets 1-6 Water leak 1-23 Water Break more help
1-28 Water Break Main Street 1-6 Emergency Locate 2-4 NO WATER RUSSEL
1-13 Structure Fire 2-4 MORE HELP
1-13 Elm Lift Station Alarm
1-14 H2O shut off
1-15 H2O shut off
1-16 Emergency Locate
1-28 Water Break Main Street
Reason for Project: Existing City water Tank needs to be recoated on the inside and can't happen
until City has a backup storage supply. They also have needs for upgrades to their upper pressure
zones. See previously approved Water System PER and City of Laurel CIP. This project looks at
funding opportunities and provides grant writing services from multiple sources
Project Scope: To research funding alternatives, create packages for submittal, and assist City in
finding monies for completing the future water tank and upper pressure zone improvements for the
City of Laurel
Current Status:
® Task Order Signed by City on 12/13%23
• Met with EDA to discuss Funding on 1/9/24
® Letter of Support from CHS Received
e Wood's Manufacturing and Love's to Provide LOS's.
5th to 71h Sewer Line Replacement
(KLJ # 2304-01231)
Reason for Proiect: Refurbishment of an 8" sewer line between 7th Avenue and 61h Avenue
and a 10" sewer line between 6th Avenue and 5th Avenue in the alley way between 11t Street
and Main Street in Laurel, Montana. The existing sewer line experienced several collapses
last year.
Proiect Scope: To replace approximately 363 lineal feet of 8" and 383 lineal feet of 10" and
will include the update of 3 manholes and associated surface replacement.
Current Status:
® Work Order Signed by City in September 2023
m Survey scheduled for week of October 16th, 2023
® Base Drawing created and Working on preliminary design
® Preliminary Plans and EEOC sent to City on 12.14.23
® DEQ Submittal package sent to City on 2.9.24
Splash Park Installation
(KLJ #2204-01898)
Reason for Project: To Replace the existing pool with a splash pad recreation area.
Page 1 of 3
ENGINEERING, REIMAGINED
City of Laurel Project Status Update
February 10, 2024
Proiect Scope: To Construct a splash Pad at the site of the existing City pool.
Current Status:
• Work Order Signed by City in January 2023
• DPHHS Approved Permit on 5.25.2023
• Preconstruction Meeting held on 9.15.2023
• Construction to start on Monday 9.18.2023
• Change order sent to Contractor on 10.30.2023
® Change Order Executed on 1.02.2024
m Construction to restart 3.10.2024
• Ultimate completion date of 4.28.2024
Reason for Project: KU has been retained to provide City of Laurel planning services as needed.
Proiect Scope: Planning services may include; subdivision, zoning, development, floodplain hazard
management, miscellaneous reviews and other related work. KU will prepare staff reports,
recommendations, and attend meetings upon request.
Current Status:
® Zoning Regulations Update.
o Draft regulations sent to City April 111h, 2023
o Zoning Map approved by Commission on August 161h, 2023
o Staff Recommendation to Zoning Commission to occur on December 20th, 2023
o Back to Planning Board Meeting on 1/17/23
o City to publish advertisement for Public Hearing
o Public Hearing to occur 3.12.24
® Downtown Parking Study. — On hold per City Instructions
® City -County Grown Policy Update was requested at the August 16th meeting
o Weekly meetings occurring in October.
o KU updating maps as requested by City Planner
o Back to Planning board meeting on 1.17.24
o Work Session occurred on 1.31.24
o Public Hearing at Planning Board 2.21.24
Page 2 of 3
ENGINEERING, REIMAGINED
Other potential projects have been identified during recent conversations between City staff and KIJ.
City Public Works staff and KU task leaders meet monthly to discuss current and future projects. As
these are tentative, the timing and extent of KU's services are TBD, unless noted otherwise.
Anticipated FY24 Projects
1 716Street reconstruction —Onhold until Town Pump completes renovations
I RiverfrnntPark walking trail —OnHold Until further notice
3. Downtown ParkingStudy—Tuprngnessfolioeingzuningcompletiun
4. Overlay of 121h Street between Valley Drive and 11t Ave. Task Order sent to City.
a. Handrivesisunder contract tocomplete.
S. Bulk Water Sales Station — pushed back to2O25
Page 9of3
ENGINEERING, Rc|MAG|mEo