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Home My WebLink AboutCouncil Workshop Minutes 03.27.2012 MINUTES COUNCIL WORKSHOP MARCH 27, 2012 6:30 P.M. COUNCIL CHAMBERS A Council Workshop was held in the Council Chambers and called to order by Mayor Ken Olson at 6:30 p.m. on March 27, 2012. COUNCIL MEMBERS PRESENT: _x Emelie Eaton _x_ Doug Poehls x Bruce McGee x Mark Mace _x_ Scot Stokes x_ Chuck Dickerson _ x Tom Nelson _ Norm Stamper OTHERS PRESENT: Heidi Jensen Chuck Rodgers Public Input (three - minute limit): Citizens may address the Council regarding any item of City business not on the agenda. The duration for an individual speaking under Public Input is limited to three minutes. While all comments are welcome, the Council will not take action on any item not on the agenda. There was no public input. General items: • Citywide Cleanup — Vi Hills Heidi Jensen stated that the citywide cleanup is scheduled on Saturday, May 5` from 8:00 a.m. to 5:00 p.m. It will be a one day event, since there has been minimal traffic at the container site on Sunday for the past two years. The committee feels that the annual event has worked due to the amount of trash collected during the past two years. Overtime pay will be needed for three workers at the container site on May 5 ` h . Last year, Helen Johnson, from Bright N' Beautiful, spoke with the committee to get ideas because she was impressed with the City of Laurel's support for the cleanup campaign and wanted to implement something similar in the City of Billings. Mark Mace asked if a crew could clean up some of the metal behind the shooting range. Heidi will talk to Chris Rosenberg about it. • Yellowstone Historic Preservation Board (YHPB) appointment: Darrell Aaby Mayor Olson stated that Kathleen Armstrong, YHPB Chairman, wrote a letter requesting the appointment of Darrell Aaby to the Board. Mayor Olson contacted Mr. Aaby, who will submit a letter of request for appointment. If the letter is received this week, the appointment will be on the April 3` council agenda. If not, it will be delayed until the following council agenda. The appointment would fill a current term ending December 31, 2012, with possible reappointment to a two -year term. Executive Review: • Resolution — Interlocal Agreement for Montana Law Enforcement Testing Consortium Council Workshop Minutes of March 27, 2012 Heidi stated that the interlocal agreement is currently being approved by entities throughout the state, as there have been two changes to the agreement. The first change is about voting by proxy. Chief Musson recently informed Heidi that allowing all the cities to vote by proxy became a real problem with the cities that attended the meetings in person or by conference call. The first change requires board members to attend the meeting or to stay on the conference call for the full duration of the meeting. There will be no proxy voting, as stated in the Administration section of the agreement. The second change is stated in the Applicants and Hiring or Transfer sections. Testing to become a police officer is done quarterly, which is often not soon enough for cities that need to hire officers quickly. The change would allow the cities to offer the testing on their own and not have to wait for the quarterly testing so they could complete the hiring process if needed. Chief Musson had informed Heidi that other cities have been moving through this quickly. There was discussion about rushing to approve the agreement, whether the new agreement is just taking care of business, the cost savings provided by the program, and the timeframe for the agreement. • Resolution — Task order with Great West Engineering for East 11 Street sewer line Heidi explained handouts that showed the location of the current sewer line and the 8 -inch rise in the line that requires monthly pumping to keep the manhole from backing up. There are concerns regarding possible flooding of the three homes located by the manhole. MMIA has said it is in the city's best interests to get the line fixed as soon as possible. Great West Engineering did a rough survey, as shown in a second handout that showed where the line would flow and a new manhole installed. A manhole in a driveway on the next block has been completely destroyed by garbage trucks driving in and out of the alley, so that approach will be fixed at the same time. The project is in the budget. • Resolution — Accept donation of trees from the Lions Club and extend drip line to the trees Heidi explained that the Lions Club wants to celebrate Arbor Day on April 27 instead of the City's Arbor Day on May 1 st. Roger Perkins and the Lions Club have ordered and purchased 200 trees and have made arrangements with the 4 graders at Graff School to do this project. The council needs to consider accepting the donation. Handouts showed the proposed placement of the trees and the drip line. The trees will be approximately 12 to 18 inches in height and should be easy for the 4 graders to plant. The Lions Club will have the holes dug so the students will just put the tree in and pat the dirt down. The map shows 140 trees, so any extra trees will go home with the kids. Emelie asked if the drip line would be separate from the other drip line, which has had some problems. Heidi stated that the drip line will be a separate attachment, and it will have to be done according to public works requirements this time. The Public Works Department was not involved last time and the maintenance has been difficult for that drip line. There was discussion regarding the full grown height of Norway spruce trees, the issue that the donation and event should have been presented to the Park Board first, and the plan to plant the trees ten feet apart to produce a wind row. • Resolution — Accept donation of chain link fence around batting cage at Thomson Park 2 Council Workshop Minutes of March 27, 2012 Heidi stated that a picture of the proposed fencing around the existing batting cage and a list of the costs were attached to the draft resolution. • Ordinance — Revise LMC 8.12.100; LMC 8.12.110 — Nuisances Heidi explained the need for revisions to LMC 8.12.100 and 8.12.110 for nuisances. There are some problem properties in town and code enforcement is only done on a complaint basis. The city attorney recently reviewed the nuisance code, determined it needed to be updated, and recommends adopting the code used in the City of Billings. LMC 8.12.100 and 8.12.110 would be replaced with new language. The code enforcement department is in agreement with the Billings code. Once the ordinance is adopted, the city can send certified letters and address some nuisance issues. Tom — this doesn't have any impact on the railroad cars down here does it? There was a question regarding the railroad cars on the east end of town, which are located in the County so the city could not address the issue. The first reading of the ordinance will be on the April 3r council agenda, and a public hearing and second reading will follow at other meetings. The ordinance would be effective thirty days after final adoption. • Discussion — Cemetery Commission sprinkler project recommendation Chuck Rodgers presented some history on the cemetery. It has been an ongoing project, which he recalls starting back in the 1970's. There were some problems with the pump and waterlines and somebody was stealing the piping, which required installing gates and locking it up. Things went along until the late 80's and early 90's. Chuck explained the irrigation process at the cemetery, which uses 4 -inch aluminum tubing that is laid out by section. It takes two people about three hours to lay out one section, which will run for 17 to 24 hours. Then subsequent sets are laid out until the continuous operation process starts over again. The employees mow and weed eat the sections in between the watering schedule. It has been difficult over the years and there have been concerns about the people handling the pipe, tripping over the headstones, falling down and hurting their backs, etc. The city has previously looked into the installation of an underground irrigation system. HKM did a study in the early 1990's and charged $10,000 for the engineering. The design was for small sprinkler head pop -ups, similar to those used in a yard. In 1996, Morrison - Maierle charged $24,000 for another engineering design that was similar to HKM's design. The recent design has been used and proven at the Rockvale cemetery. The design is a manual pop -in and the system would place four popup heads that will cover between 150 and 180 feet in diameter. The employees could make four sets, pop a set, take it to the next location, put it in and then just keep rotating. They can cover a whole section in about three hours, as compared to seventeen hours. There would be no pipe to pick up, which would be a good asset for liability. The project was broken into two phases. Chuck hopes it could be done in one phase, since every time the city tries to do something in two different time periods, the costs increase. In June 2010, the city received a bid for $67,000 for a system similar to the system proposed today. The current proposed cost has increased to approximately $173,000. Phase 1 would include installation of a new 6 -inch line from the pump site up to the cemetery, as shown on a handout distributed to the council. The old line 3 Council Workshop Minutes of March 27, 2012 runs on the east side of the highway right now. Great West Engineering has proposed a design to install the new pipe on the west side of First Avenue and then trench it under First Avenue close to the cemetery entrance. The proposed line is a 6 -inch line, compared to the current 4 -inch line. There was a lengthy discussion regarding the proposed irrigation system, the section west of the shop building that would have pop -up sprinklers, VFD (variable frequency drive) units, setting up a bypass system on the current system to relieve the high pressure, a $40,000 decrease in the cost if the VFD system is eliminated, and the advantages of the proposed system. There was further discussion regarding the veterans' cemetery fund, which was created from the revenue received when the County purchased some land from the City of Laurel for $42,600. Some projects have been done with that money since 2009, and there is currently $12,146.96 left in the fund. Chuck Rodgers stated that the Cemetery Commission approved a motion to take that amount and put it towards the irrigation system because the city's veterans' section gets irrigated and maintained through the cemetery. He suggested that it would be better to leave some money in the fund and recommended that $10,000 be transferred instead. The CIP fund currently has $106,091.09 for the irrigation project at the cemetery. That figure would be reduced to $104,091.09 if the Cemetery Commission chose to keep $2,000 for the veterans' fund. Tom Nelson stated that the Cemetery Commission wanted to gauge the council's view on the project. The Budget/Finance Committee recently discussed whether additional capital funding would be available for this project. If it is the council's recommendation to proceed with the RFP, the city could find out what the project would actually cost. There was discussion regarding the projected costs, which are currently $68,075 and $105,253, for a total of about $175,000. This figure includes the VFD's. Doug asked regarding annual cemetery revenues. Mayor Olson will provide the information for the next council discussion. Mark stated that the funding was discussed at last week's Budget/Finance meeting. The city clerk suggested an appropriate area to transfer enough funds to cover the project. He stated that everyone on the Budget/Finance Committee thought it was time to do this and put an end to it. It has been going on since the 1970's and if the city keeps doing more engineering studies, the costs will continue to increase. He thinks it is time to look at getting this completed and go forward. Chuck Dickerson agreed and stated that it would be a shame not to proceed after looking at the money that has been spent on studies over the years and at how close the city is at this time. Mayor Olson stated that it is the council's decision. The clerk/treasurer was correct that there is unappropriated money in the CIP that could cover the project. In order for the council to make a proper decision, he stated that the council should be given the list of things that would normally be required of the CIP fund, as he does not want the council to think the city has an extra $76,000 that we have laying around that's just available. The city runs on a pretty tight budget. If the council does this, it will impact somewhere else. 4 Council Workshop Minutes of March 27, 2012 Chuck Dickerson stated that the council realizes that there is not an overflow of money. When the clerk/treasurer told the Budget/Finance Committee that the resources are available to do this, it helped the Budget /Finance Committee feel more comfortable doing this. Mark stated that the money could be transferred, but it would come from somewhere else. The CIP is only so big and the needs are great, but this looks like an attainable thing that can finally be solved. It is needed at the cemetery because the two full -time employees could be used in other places. Chuck Rodgers stated that the council has discussed a park maintenance district and asked if anyone had considered including the cemetery on a percentage for a selling point, since the cemetery has hardly any revenue. Tom stated that the Cemetery Commission would like to know if the project could go out for bids at this point. Mayor Olson stated that would be the appropriate step to take. The engineer's estimated costs are currently $106,000 and $68,000, which totals $174,000, but the estimates might not be accurate. The city will spend money to go out for bid, but that is an investment in the total scope of the project which will allow the council to make a more educated decision on how to go forward. Mayor Olson stated that he has been a big promoter for the cemetery and projects have been accomplished in the last few years. He wanted the council to be aware that going forward with this would impact other items. Emelie asked regarding the other projects for which the capital improvements money was intended. Mayor Olson stated that department heads are currently submitting budgets that will include their capital requests. The city has a program, which was developed by Miral Gamradt, which transfers money from the General Fund to the CIP fund on a monthly basis and the capital funds are used for capital needs for the city departments. The capital requests are not known at this time, but will be coming forward as department heads submit proposed budgets. Although he would like to move forward with the cemetery project, he wanted the council to be aware that the decision to do so would impact other areas. Emelie stated that she thought that the budgets were already due from the department heads, so maybe this could be a hint to them to get their budget in on time or the council is going to spend their money. Mayor Olson asked Heidi to take that message back to the department heads. Mayor Olson, Heidi and Kurt recently met with one of the Commissioners regarding an issue with taking the city's FEMA request to the Federal legislators, Mr. Baucus, Mr. Tester and Mr. Rehberg. They gave the Commissioner the PER from Jeremiah Theys at Great West. At that time, he spoke with Burt Gigoux, who is the head of the Yellowstone County Veterans' Cemetery Board, regarding the irrigation problems at the County Veterans' Cemetery. They have problems with the sprinklers because the water in the ditch goes down and they cannot pump water. A county constituent has allowed the County to drill two wells and pump the water to the cemetery. The County needs to spend some money to improve their water system. The County will be trying to entice the Federal government to purchase the cemetery from the County to make it a national cemetery. The Feds 5 Council Workshop Minutes of March 27, 2012 would want a turnkey operation if they purchased the cemetery. At this point, water would be an issue. Mayor Olson asked the council to allow for the opportunity for possible discussion between the City of Laurel and the County Commissioners regarding these issues. Tom stated that the sprinkler heads proposed for the city's cemetery are not the same kind used in the County Veterans' Cemetery. Mayor Olson spoke regarding the public's critique of the city's cemetery, especially up to the point of the Memorial Day services. The city gets praise if the cemetery looks good, due to spring runoff or rains, and gets negative comments if ditch water was not available for irrigation soon enough. That could be alleviated if the city considered the opportunity to bring up potable water on a year round basis. Also, ditch water is full of seeds, and seeds are full of thistles. Canadian thistles thrive at the cemetery and their germination time is twelve days. The city can spray for weeds, but when the sprinkler heads take water off the ditch, the cemetery is again sprayed with new Canadian thistle seeds from the ditch. The issues with the type of water used will be a continual problem until the city can either fund or seek a mill levy to provide a potable water source. By running a water line with potable water, the council would dictate which direction the city would grow. Mayor Olson stated that the issues at the cemetery have other aspects that can impact other areas. Other items There were no other items. Review of draft council agenda for April 3, 2012 Mayor Olson stated that the appointment of Darrell Aaby would be on the agenda if he submits a letter. Attendance at the April 3, 2012 council meeting All council members present will attend. Announcements Doug thanked Mark for running the meeting last week, as he and the mayor were absent. Tom is working on a date for the next Cemetery Commission meeting. Mark thanked Chuck Rodgers for his years of serving the City of Laurel as the mayor, council member and on the Cemetery Commission. Mayor Olson also stated appreciation for the work Chuck Rodgers has done. Mayor Olson asked Heidi for an update on the meeting with the Commissioners and the process with FEMA and the Army Corps. Heidi will prepare a memo for the next council meeting. Mayor Olson asked Heidi to speak regarding the 35 mph speed limit on East Railroad Street. Heidi explained that the city found out about new issues last week. It was thought that the speed limit could be changed from 25 mph to 35 mph. Then Kurt did more research and found out that the actual designation of the street is a U designation from the state. The city then contacted the State. At first, they thought we could change the speed limit, but they investigated further and found that the U 6 Council Workshop Minutes of March 27, 2012 designation requires the city to ask the State Transportation Board for permission to change it. The Board only meets occasionally, so the process has stymied again. The city is trying to get on the Board's agenda to request permission to change the speed limit, and then it will be on an agenda for the council's consideration. Mayor Olson thanked Doug and Mark for running the meetings recently, which showed that the city is well served by each and everyone. The council workshop adjourned at 7:46 p.m. Respectfully submitted, Cindy Allen Council Secretary NOTE: This meeting is open to the public. This meeting is for information and discussion of the Council for the listed workshop agenda items. 7 ___ _____ ___ avA v _ +— ....„. 1 L ■ , F t---I e 8 1 1 i 1 .. .. 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',.- , .., ' . ' '' .-:.- `,.„..-1#;-, • :' 1 . . • _ .,.., A i l 4 ; to. . - tv:- , * - • N - . ----; - • ,-1,.',. . 1„ 2 , , ' ,-,*: -„„L ,, , ,, , , ,- . .3!: ; , 14 . . ,- . • egoo — -- ' , athy Gabrian :sere tre-owx From: Kurt Markegard Sent: Monday, March 19, 2012 9:26 AM To: Cathy Gabrian Cc: City Clerk; City Mayor; Heidi Jensen Subject: FW: Cemetery Irrigation Cost Estimates Attachments: Laurel Cemetery Updated Cost Estimate.xlsx Cathy, This project is fairly complex to say the least. I truly believe that the Mayor chose the right path by having an engineering firm study the costs on installing a similar system like the one we toured a few years ago. The costs are very high due to an old power supply and a very long waterline that must go up a hill. I guess we will see how the cemetery commission wants to proceed. Kurt From: Greg Lukasik jmailto :glukasikftgreatwesteng.comj Sent: Friday, March 16, 2012 12:36 PM To: Kurt Markegard Cc: Scott Ritter PE (scottritter(abresnan.net); Chad Hanson Subject: Cemetery Irrigation Cost Estimates Kurt: -d The: cost estimates for the cemetery irrigation project are corning together, and the costs of the :VFD: and th.e: pump : upgrades are driving this pretty high. I have attached a spreadsheet showing the costs for the project. An explanation of the costs is below: I have spoken with Scott Ritter, our Electrical Engineer and Lonnie Bekel at L and J Machine to gather information on the VFD and what improvements need to be made to the existing pump. Scott stated that it would not be a good idea to run the three phase secondary power line from the meter base that YVEC would install for the $6100 cost. The reason being is that the current losses on that size of line would not work properly, and the line would have to be upsized much larger than what the supplier I talked to said would have to happen. Also, the City would then own the line and be responsible for maintaining it. Scott believes the cost to extend the three phase would be right up there with what YVEC is quoting for them to do it themselves. Scott also recommends rebuilding the secondary service, regardless of whether or not the three phase is being extended. The majority of the cost increases are related to the installation of the VFD. The VFD will require the three phase power extension ($21,000), cost of the VFD unit ($10,000), a filter required by YVEC to bring the system into compliance with IEEE 519 ($4,000), pressure transmitter and controls ($5,500), upgrading the motor in the pump to an inverted -duty rated motor so it can handle the VFD($2,500), a structure to mount the VFD to keep it out of the weather ($2,500), and upgrades to the pump column and piping inside the station ($2,500). This totals to $48,000 just related to the VFD. I have been looking into ways to decrease some of the costs of the project to try make this more reasonable. One thing that can be done is to remove the filter that YVEC requires to bring the system into compliance with IEEE 519. Many services throughout the area do not install this filter, and they seem to operate just fine. However, it is a requirement of YVEC and they may still require it, or require you to upgrade to it in the future. 1 Another idea is to not extend the three phase power to the pump, and instead use the existing electrical service that is there already, which is the old open delta. This would add an additional $2,000 to the VFD cost, but save the costs of extending three phase power— estimated savings of $19,000 to the project. However, the existing electrical service is not as reliable or safe for a VFD, and there is some risk of components failing by trying to save some money here. I had mentioned before that instead of using a VFD, we could instead put in a pressure- sustaining valve that will open when the pressure gets too high, such as when a large sprinkler is being moved, and then closes when the pressure drops to the desired line pressure. The cost of a valve would be about $2500, plus another $2500 to put the valve in an enclosure and install a pressure gauge and a special type of strainer. This would be a savings of nearly $43,000 to the project, it would not require the extension of the three phase power, and no upgrades to the pump. The tab in the spreadsheet called "without VFD" represents this cost. I spoke with the valve rep for Singer Valve, and they have stated water hammer is typically not an issue with these types of valves since they can respond to the pressure increase by opening and closing during a water hammer event. Also, we could further protect the system from water hammer by installing gate valves and a soft start on the pump. Hal and I will be looking into this option further this afternoon, but I wanted to get the costs to you before the end of the day so you have a chance to review them. Please call me with any questions or concerns. Greg Lukasik 1 Project Manager Great West Engineering, Inc. 115 North Broadway, Suite 500 Billings, Montana 59101 OFFICE: 406 - 652 -5000 FAX: 406 - 248 -1363 2 • CEMETERY PROJECTS AND COST 2009 to 2011 4- 29- 09 Tree Removal Vets section $250.00 ea. $500.00 /e)/ b - 5/00 ,9- 04 10- 20- 09 Drilling 160 -3 %2 " Flower Holes Vets section Yellowstone Cement Cutting $3200.00 /0 - 4/0.47 vetc 9- 12- 09 Straighten 16 Headstones Vets section Brookstone Monument Co Billed on 3 -22 -10 $2500.00 /ii cyf 3- 02- 10 Gathering Area (Flat work & walkways 1646 sq.ft..) P & H Concrete Vets section $4997.00 /0//4)‘-' ° ° ° Schessler Ready Mix (donation to concrete) $353.00 3- 27- 10 Flag Poles (1@ 25 ft and 2 @ 20 ft.) Vets section $2750.00 /,//C - y.'"o 5- 04 -10 Three Flag Pole Bases & Curbing Vets section P & H Concrete $1650.00 /O 6- 04 -10 Rosselot Plaque County Vet Section $1000.00 Support Column (Butch Bally Masonry) $ 2050.00 8- 04- 10 Diversified Metal Fabrications Benches (Laurel .Vets section) 14 - 8ft.Benches (Bolt down Brown) $311.00 ea. $4354.00 2 - 6ft. Benches (Bolt down Brown) $263.00 ea. $526.00 Fright $119.00 9- 10- 10 Expox glue gun & drill for Benches 4 Macon Co. $132.00 9- 21- 10 Landscaping (by LuAnne Engh cost ?) $ 2 q2 �s 9- 21- 10 Repair kit for Benches $25.0 D 1- 10- 11 City crew worked on removal of pillars and gates, Cleanup for new fronts design ( cost ?) $ 1- 20- 11 Podium Bid awarded to Larson Welding $560.00 3- 04- 11 Eagle for Podium (paid for by Chuck $25.00) 3- 10- 11 Podium installed by Larson Welding (no charge) 3- 16- 11 Estimate Bid Document for Cemetery Irrigation System By Great West Engineering Phase 1 —$8900 Phase 2 $8600 ?? 4- 18- 11 Bid for Concrete Headstone Ribbons (P & H Concrete) $2680.00 1 4- 18- 11 Bid for Flag Lighting (Vets section ) ACE Electric $13500.00 /6/8 4- 18- 11 Irrigation Pump rebuild (cemetery ) L &J Machine $10490.00 Imaging Services in budget for $6560:00-to $3008:00 % R Er 1 I i, Irrigation System in budget .. �o,u $Tr- ;on' 7 !_ /// /G$ , l4 F r. loan-Ni A'71ar j e o r e 07 / ter „',t:r2 fi -0 e` c_i . - 41g e. 8 � b i),4 / S; . 4 I 7/t' P41=�:, Fr /6" golf C f r G r; 0 f �/ 03/27/12 CITY OF LAUREL Page: 2 of 3 16:28:14 Cash Report Report ID: L160 For the Accounting Period: 3/12 Beginning Transfers Transfers Ending Fund /Account Balance Received In Disbursed Out Balance 101000 Cash - Operating 7,241.38 0.00 0.00 0.00 0.00 7,241.38 2820 GAS TAX FUND 101000 Cash - Operating 30,873.16 0.00 0.00 0.00 8,717.29 22,155.87 2850 911 EMERGENCY 101000 Cash - Operating 15,289.37 0.00 0.00 0.00 0.00 15,289.37 2880 LIBRARY AID GRANT 101000 Cash - Operating 1,425.14 0.00 0.00 0200 71.50 1,353.64 2916 COPS GRANT 101000 Cash - Operating - 11,002.98 0.00 0.00 0.00 5,775.28 -16,778.26 2917 CRIME VICTIMS ASSISTANCE 101000 Cash - Operating 16,358.64 0.00 0.00 0.00 0.00 16,358.64 2928 TRANSIT GRANT 101000 Cash - Operating 14,958.83 244.50 0.00 0.00 7,957.40 7,345.93 2932 CDBG - ENERGY EFFICIENCY GRANT 101000 Cash - Operating - 128,280.00 0.00 0.00 0.00 0.00 - 128,280.00 2952 FEDERAL EQUITABLE SHARING FUND 101000 Cash - Operating 67,869.29 0.00 0.00 0.00 0.00 67,869.29 2956 COMMUNITY TRANSPORTATION ENHANCEMENT PROGRAM 101000 Cash - Operating 3,290.25 0.00 0.00 0.00 0.00 3,290.25 3400 SID REVOLVING 101000 Cash - Operating 28,979.30 0.00 0.00 0.00 0.00 28,979.30 3500 S.I.D. #110 101000 Cash - Operating 19,860.23 0.00 0.00 0.00 0.00 19,8 3501 SID #111 101000 Cash - Operating 41,162.60 0.00 0.00 0.00 0,00 41,162.60 3502 SID 4112 - West Main 101000 Cash - Operating - 421.93 0.00 0.00 0.00 0.00 - 421.93 3503 SID #113 - Fourth Street 101000 Cash - Operating 22,732.09 0.00 0.00 0.00 0.00 22,732.09 4000 CAPITAL PROJECTS - PROCEEDS FROM LOCAL SOURCES 101000 Cash - Operating 142,387.03 0.00 7,996.00 0.00 0.00 150,383.03 101030 Cash -Fire Dept 47,599.47 0.00 1,701.59 0.00 0.00 49,301.05 101031 Cash - Police Equipment 292.95 0.00 0.00 0.00 0.00 292.95 101032 Cash - Swimming Pool 1,077.22 0.00 0.00 0.00 0.00 1,077.22 101033 Cash - Library Improvements 1.09 0.00 0.00 0.00 0.00 1.09 101034 Cash - Ambulance Equipment 261.59 0.00 0.00 0.00 0.00 261.59 101035 Cash - Computer /Office Equipment 0.73 0.00 0.00 0.00 0.00 0.73 101036 Cash - Street Equipment 636.16 0.00 0.00 0.00 0.00 636.16 101037 Cash -Land and Buildings - 292,790.52 0.00 0.00 0.00 0.00 - 292,790.52 101038 Cash - Cemetery Improvements 90,787.51 100.00 0.00 0.00 0.00 90,887.51_ 101039 Cash -Park Improvements 49,083.86 0.00 0.00 0.00 0.00 49,083.86 101050 Cash - Cemetery Care 3,056.62 0.00 0.00 0.00 0.00 356.62 101100 Cash - Equipment Reserve 658.79 0.00 0.00 0.00 0.00 658.79 101105 Cash - Cemetery Imp to Vets oortio 12,146.96 0.00 0.00 0.00 0.00 12,14.96 Total Fund 55,199.46 100.00 9,697.58 64,997.04 4001 Special Water, Sewer, Street_, C &G, Sidewalk SID 101000 Cash - Operating 39,057.16 0.00 0.00 0.00 0.00 39,057.16 5210 WATER 1 J/` 9 LAUREL CEMETERY IRRIGATION IMPROVEMENTS PHASE 1 PHASE 1: NEW IRRIGATION MAIN FROM DITCH TO CEMETERY Bid Item Item Quantity Unit Cost Total Cost Notes No. 101 Mobilization 1 $ 4,870.00 $ 4,870.00 Approx. 5% of project cost 102 Traffic Control 1 $ 1,500.00 $ 1,500.00 Unit Costs from other projects 103 Exploratory Excavation 4 $ 200.00 $ 800.00 Unit Costs from other projects 104 Imported Backfill 25 $ 7.00 $ 175.00 Unit Costs from other projects 105 6" SDR 26 PVC Irrigation Main 1050 $ 9.50 $ 9,975.00 Approximate quote from local contractor 106 4" SDR 26 PVC Irrigation Main 0 $ 8.00 $ - Approximate quote from local contractor 107 Bore and Jack Under Highway 100 $ 210.00 $ 21,000.00 Unit Costs from other projects 108 4" Gate Valve and Drain Pit 0 $ 850.00 $ - Valve, gravel, fabric and excavation 109 Drain System Vent 0 $ 260.00 $ - Includes air valve, box, and excavation /installation 110 6" -90° Bend 1 $ 125.00 $ 125.00 Approximate quote from local contractor 111 6" -45° Bend 3 $ 125.00 $ 375.00 Approximate quote from local contractor 112 6" -22.5° Bend 1 $ 115.00 $ 115.00 Approximate quote from local contractor 113 6" - 11.25° Bend 3 $ 115.00 $ 345.00 Approximate quote from local contractor 114 6 "x4" PVC Tee 3 $ 135.00 $ 405.00 Approximate quote from local contractor 115 6 "x2" PVC Tee 0 $ 120.00 $ - Approximate quote from local contractor 116 4" PVC Tee 0 $ 120.00 $ - Approximate quote from local contractor 117 6" PVC Cap w/ 10' Stub 0 $ 200.00 $ - Approximate quote from local contractor 118 4" PVC Cap w/ 10' Stub 0 $ 200.00 $ - Approximate quote from local contractor 119 Sprinkler Valve and Connection 0 $ 235.00 $ - Per quote from Innovative Irrigation on 6- 28 -10, plus 10% 120 Sprinkler Nozzle 0 $ 682.00 $ - Per quote from Innovative Irrigation on 6- 28 -10, plus 10% 121 Type A Surface Restoration 120 $ 12.00 $ 1,440.00 Unit Costs from other projects 122 Type B Surface Restoration -MDT 600 $ 3.00 $ 1,800.00 Unit Costs from other projects 123 Type B Surface Restoration - Cemetery 4920 $ 2.00 $ 9,840.00 Unit Costs from other projects 124 Type 8 Surface Restoration- Aggregate 105 $ 2.00 $ 210.00 Unit Costs from other projects 125 Curb and Gutter Removal /Replacement 0 $ 12.00 $ - Estimated for concrete removal and replacement 126 Abandon Existing Irrigation Main 1 $ 150.00 $ 150.00 Simply breaking the main and leaving it in place 127 Install Irrigation System in South LS Area 0 $ 3,500.00 $ - All along the south property line 128 Install Irrigation System at Maint. Bldg. 0 $ 7,500.00 $ - Four zones around the building 129 Variable Frequency Drive 0 $ 10,000.00 $ - Estimated from VFD Supplier 130 IEEE 519 Filter 0 $ 4,000.00 $ - Required by YVEC 131 Pressure Transmitter /Controls 0 $ 5,500.00 $ - Estimated from the Supplier 132 VFD Enclosure 0 $ 2,500.00 $ - Required to keep sunlight off of the unit 133 Extension of Three Phase Power 0 $ 21,000.00 $ - Quote per Yellowstone Valley Electric 134 Upgrade Existing Pump Motor 0 $ 2,500.00 $ - Quote per U Machine 135 Pump Column Size Increase 0 $ 1,500.00 $ - Required to maximize pump output 136 Pump Station Pipe Upgrades 0 $ 1,000.00 $ - Upgrade lines from 4" to 6" inside the wet well 137 Pressure Sustaining Valve 1 $ 5,000.00 $ 5,000.00 Singer Valve estimates from supplier in Colorado 138 Underground Utility Crossing 4 $ 300.00 $ 1,200.00 Some dry utilities in the right of way Subtotal $ 59,325.00 Project Engineering $ 4,450.00 Construction Administration $ 4,300.00 Total Esitmated Project Cost $ 68,075.00 LAUREL CEMETERY IRRIGATION IMPROVEMENTS PHASE 2: CEMETERY IMPROVEMENTS Bid Item Item Quantity Unit Cost Total Cost Notes No. 101 Mobilization 1 $ 5,060.00 $ 5,060.00 Approx. 5% of project cost 102 Traffic Control 1 $ 1,500.00 $ 1,500.00 Unit Costs from other projects 103 Exploratory Excavation 4 $ 200.00 $ 800.00 Unit Costs from other projects 104 Imported Backfill 25 $ 7.00 $ 175.00 Unit Costs from other projects 105 6" SDR 26 PVC Irrigation Main 700 $ 9.50 $ 6,650.00 Approximate quote from local contractor 106 4" SDR 26 PVC Irrigation Main 4550 $ 8.00 $ 36,400.00 Approximate quote from local contractor 107 Bore and Jack Under Highway 0 $ 210.00 $ - Unit Costs from other projects 108 4" Gate Valve and Drain Pit 4 $ 850.00 $ 3,400.00 Valve, gravel, fabric and excavation 109 Drain System Vent 27 $ 260.00 $ 7,020.00 Includes air valve, box, and excavation /installation 110 6" -90° Bend 0 $ 125.00 $ - Approximate quote from local contractor 111 6" -45° Bend 0 $ 125.00 $ - Approximate quote from local contractor 112 6" -22.5° Bend 0 $ 115.00 $ - Approximate quote from local contractor 113 6" - 11.25° Bend 0 $ 115.00 $ - Approximate quote from local contractor 114 6 "x4" PVC Tee 3 $ 135.00 $ 405.00 Approximate quote from local contractor 115 6 "x2" PVC Tee 2 $ 120.00 $ 240.00 Approximate quote from local contractor 116 4" PVC Tee 23 $ 120.00 $ 2,760.00 Approximate quote from local contractor 117 6" PVC Cap w/ 10' Stub 1 $ 200.00 $ 200.00 Approximate quote from local contractor 118 4" PVC Cap w/ 10' Stub 1 $ 200.00 $ 200.00 Approximate quote from local contractor 119 Sprinkler Valve and Connection 47 $ 235.00 $ 11,045.00 Per quote from Innovative Irrigation on 6- 28 -10, plus 10% 120 Sprinkler Nozzle 4 $ 682.00 $ 2,728.00 Per quote from Innovative Irrigation on 6- 28 -10, plus 10% 121 Type A Surface Restoration 455 $ 12.00 $ 5,460.00 Unit Costs from other projects 122 Type B Surface Restoration -MDT 0 $ 3.00 $ - Unit Costs from other projects - . • -Costs from other projects 124 Type B Surface Restoration - Aggregate 100 $ 2.00 $ 200.00 Unit Costs from other projects 125 Curb and Gutter Removal /Replacement 80 $ 12.00 $ 960.00 Estimated for concrete removal and replacement 126 Abandon Existing Irrigation Main 0 $ 150.00 $ - Simply breaking the main and leaving it in place 127 Install Irrigation System in South L5 Area 1 $ 3,500.00 $ 3,500.00 All along the south property line 128 Install Irrigation System at Maint. Bldg. 1 $ 7,500.00 $ 7,500.00 Four zones around the building 129 Variable Frequency Drive 0 $ 10,000.00 $ - Estimated from VFD Supplier 130 IEEE 519 Filter 0 $ 4,000.00 $ - Required by YVEC 131 Pressure Transmitter /Controls 0 $ 5,500.00 $ - Estimated from the Supplier 132 VFD Enclosure 0 $ 2,500.00 $ - Required to keep sunlight off of the unit 133 Extension of Three Phase Power 0 $ 21,000.00 $ - Quote per Yellowstone Valley Electric 134 Upgrade Existing Pump Motor 0 $ 2,500.00 $ - Quote per U Machine 135 Pump Column Size Increase 0 $ 1,500.00 $ - Required to maximize pump output 136 Pump Station Pipe Upgrades 0 $ 1,000.00 $ - Upgrade lines from 4" to 6" inside the wet well 137 Underground Utility Crossing 1 $ 300.00 $ 300.00 Some dry utilities in the right of way Subtotal $ 106,343.00 - Project Engineering $ 4,450.00 Construction Administration $ 4,300.00 Total Esitmated Project Cost $ 115,093.00 PSI 2S.3. a EXISTING ASPHALT PAVEMENT COMMERCIAL GRADE TYPE D ASPHALT & BASE COURSE TO REMAIN PAVEMENT (3" DEPTH OR MATCH EXISTING AGGREGATE SURFACE EXISTING, WHICHEVER IS GREATER) & BASE COURSE TO REMAIN PAY LIMITS PAY LIMITS 3' 3' – 3, 2 "C" TRENCH IN- SHRINK REQUIRED ® a_ �f i / i�� /" �� ° ice ��'� / 4'7%),' , :).//r//,,, - :•.= , 7// /�i ~fit / � • • i S _• _S • i // / r7� /mow /�?�1 /.�J/ i // / J'• ` �• • • • • • • % i / / ' V' \ A� �\./V�/ � A PACTEDLAS VA \ '' \\> , y _\_ _ �� ./V\ VA AA>\\''\\)\\/'‘ , �I v\ , VA , ;TION 02221 V /V'�;�AA COURSE DEPTH OR V \ ; // // , - //,.//: MATCH EXISTING, // WHERE R \ % 1 \� WHICHEVER IS GREATER) >' OFT 12" MINIMUM CUT BACK / - / IATION ON ASHPALT SURFACEVA - j COURSE (BOTH SIDES) ' • \�/ CRUSHED BASE TO UNDISTURBED j\ 1J¢" MINUS SUB -BASE / / COURSE (10" DEPTH OR -Ai // MATCH EXISTING. WHICHEVER IS GREATER) V/ - \\ j 3E CUT ENCH 'V / JRB do/ "RENCH OR TO . -. ` .. OF PIPE IS \ , — TRENCH WIDTH VARIABLE TRENCH WIDTH VF 2 TYPE "A" SURFACE RESTORATION 6 TYPE SURFAI NOT TO SPRINKLER HEAD AND NOZZLE BIG GUN SR -75 OR EQUAL WITH 2" '° QUICK COUPLER -'''N\)\ immonsawas '`� _- 10' VALVE BOX ' AND COVER I1 CARSON INDUSTRIES MODEL 910 OR AMTEK 10" r 4 EXISTING CIRCULAR BOX SURFACE ' z ' - ///////*./ / // */ /// ill /// i /// HEADSTONE �� „i,. / / / / / / / / / / / / / / / / /// . / / / / / /// / / / / / / / / / / / / / / / /// / / / / / /// — 2' < 4 c < i M °` CONCRETE THRUST BLOCK a POURED AROUND VERTICAL RISER WITH DIMENSIONS OF III ,r — 1D GAUGE 10 "X10 "16" STEEL PIPE ^ AND FfTTINGS 3 - ELBOW SWING PVC LATERAL ASSEMBLY 0 OF 0.4 PVC TEE 3N O SPRINKLER CONNECTION AND SPRINKLER HEAD TYPICAL IRRIGA' 6 NOT TO SCALE 6 NOT TO SCALE .. CITY OF LAUREL Malta Wolf Point CEMETERY IRRIGATION IMPROVEMENTS Glendive ° v Q 2 r 0: Miles City z a CONSTRUCTION PLANS W PROJECT LOCATION SECTION 4, TOWNSHIP 2S, AND RANGE 24E e _ ,r e a .i CD % C f CITY4FLAUEL CMETERY i , ,.....4,-. . iiiii /,,,. ... rg '« ' - l ;: Ikv$mt v el t. *ifirt., PERS4 PLACE 40 _.._ - - ROAD r""*.PN may. ,„ i iiilter N 5 m r '` > ~ y 4 I c A I * • a NOT TO SCALE