HomeMy WebLinkAboutBudget/Finance Committee Minutes 03.06.2012 MINUTES
BUDGET/FINANCE COMMITTEE
March 6, 2012 5:30 P.M.
COUNCIL CONFERENCE ROOM
MEMBERS PRESENT: Mark Mace, Chairman Doug Poehls
Chuck Dickerson
OTHERS PRESENT: Shirley Ewan Kat Stokes
Chairman Mace called the regular meeting of the Budget/Finance Committee to order at 5:30 p.m. There was one
individual for the public in attendance.
The minutes of the February 21, 2012 meeting were presented and approved via motion by Doug, seconded by
Chuck, and passed unanimously.
Chuck made a motion to approve the claims, in the amount of $208,864.62 for Council consent; Doug seconded the
motion, all in favor, motion passed.
There were no purchase requisitions presented to the committee.
The Comp /OT reports for PPE 2/19/2012 were reviewed. There were no questions.
The Payroll Register for PPE 2/19/12 totaling $162,861.82 was reviewed by the Committee. Motion was made
by Chuck, seconded by Doug to recommend council approval of the payroll register. Motion passed.
Clerk/Treasurer's Comments:
Year End reports to Employees:
Shirley showed an example of what would be going out to the employees with their next paychecks on Friday.
Chuck inquired as to what the time frame was on the letter that we are sending out. Shirley informed him that it
was for the calendar year 2011. Chuck and Mark requested that it be noted on the letter. Shirley said she would
state that in the letter.
Discussion of Budget Calendar:
Shirley inquired as to when the Committee would like to start looking at budgets. The budgets are due back to
Shirley on the 13 of March. She doubts whether any, besides Doug, will have them in on time, as they are
providing more information than usual about their 200 objects. Doug recommended we begin the process
sometime in April.
Park Board Meeting Update:
Mark filled the Committee in on what went on during the Park Board meeting. Mark has spoken to Bret Rutherford
in deciding when would be the best time to do a mail ballot on the Park Maintenance District issue. It was
determined within the Committee that November 2013 would be the best time, as the Mayor and Council member
elections will be at the same time. This gives the City 1 'h years to work on the amount need to fund the district,
what will be done with the money and getting the resident's support. Mark would like to see a fixed amount per
household rather than per square foot of property used to determine the amount needed. If the City requires more
than the original amount asked for, the amount could be raised through public hearings when needed.
Mark mentioned that the School District is looking for a partner to build new tennis courts and they are looking to
the City for the partnership. There seems to be money available to the schools for recreational projects. Kurt has
said that the area at Thomson Park is too soggy most of the year to place tennis courts there. The other option is to
place them next to the soccer fields or even on the soccer fields. Mark will bring up the topic at the next workshop
with the Council.
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Budget/Finance Committee
March 6, 2012
Mark would like to see two committees formed to further investigate the tennis courts and a skate park in the near
future.
Lift Station Smell — Update:
Shirley told the Committee that she has spoken to Kurt and Chad in regards to the smell. Kurt has ordered some
bacteria pouches that will be placed in the sewage that are suppose to reduce the smell of the station. Chad said that
he has ordered some form of meter that will read the output of the hydrogen sulphide that is emitted from the lift
station. Chad feels that part of the problem is from the railroad. Meanwhile, Chad and Kurt feel that the City
should close out the loan that still has $66,000 available and work on the lift station with money from the sewer
fund. They hope to eventually fmd an answer to the smell problem.
WWTP overtime during construction project:
Shirley reported that Chad said that we should add overtime in the amount of 1 -2 days per month until the project is
finished. Shirley will add additional hours to the budget for this coming year.
Mayor's Comments:
The Mayor was not present at the meeting.
Other:
For next agenda:
Continue discussion of budget meetings.
The next regular Budget/Finance meeting will be Tuesday, March 20, at 5:30 p.m.
The meeting adjourned at 6:20 p.m.
Respectfully submitted,
Shirley Ewan, Clerk/Treasurer
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