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HomeMy WebLinkAboutCity Council Minutes 02.21.2012 MINUTES OF THE CITY COUNCIL OF LAUREL February 21, 2012 A regular meeting of the City Council of the City of Laurel, Montana, was held in the Council Chambers and called to order by Mayor Ken Olson at 6:33 p.m. on February 21, 2012. COUNCIL MEMBERS PRESENT: Doug Poehls Bruce McGee Mark Mace Scot Stokes Chuck Dickerson Tom Nelson COUNCIL MEMBERS ABSENT: Emelie Eaton Norm Stamper OTHER STAFF PRESENT: None Mayor Olson led the Pledge of Allegiance to the American flag. Mayor Olson asked the council to observe a moment of silence. MINUTES: Motion by Council Member Dickerson to approve the minutes of the regular meeting of February 7, 2012, as presented, seconded by Council Member Nelson. There was no public comment or council discussion. A vote was taken on the motion. All six council members present voted aye. Motion carried 6 -0. CORRESPONDENCE: None. PUBLIC HEARING: • Ordinance No. 012 -01: An ordinance amending Chapter 18.02 of the Laurel Municipal Code relating to the composition of the Laurel Urban Renewal Agency. (First reading — February 7, 2012) Mayor Olson introduced the item to the council. The Laurel Urban Renewal Agency brought the item forward and requested amending the ordinance regarding agency composition. Verbiage in the ordinance would change "reside" to "maintain residency" and residency would be "defined as either owning property, a business, or maintaining permanent employment within the city limits." Mayor Olson opened the public hearing and read the rules governing the public hearing. Mayor Olson asked four times if there were any proponents. There were none. Mayor Olson asked four times if there were any opponents. There were none. Mayor Olson closed the public hearing. The second reading of Ordinance No. 012 -01 will be on the council agenda on March 6, 2012. CONSENT ITEMS: • Clerk/Treasurer Financial Statements for the month of January 2012. • Approval of Payroll Register for PPE 02/05/2012 totaling $171,457.50. • Receiving the Committee Reports into the Record. 1 -- Budget/Finance Committee minutes of February 7, 2012 were presented. fi -- Emergency Services Committee minutes of January 23, 2012 were presented. - -Park Board minutes of February 2, 2012 were presente4 Council Minutes of February 21, 2012 -- Public Works Committee minutes of February 13, 2012 were presented. -- Council Workshop minutes of February 14, 2012 were presented. -- Laurel Urban Renewal Agency minutes of January 9, 2012 were presented. The mayor asked if there was any separation of consent items. There was none. Motion by Council Member Mace to approve the consent items as presented, seconded by Council Member Poehls. There was no public comment or council discussion. A vote was taken on the motion. All six council members present voted aye. Motion carried 6 -0. CEREMONIAL CALENDAR: None. REPORTS OF BOARDS AND COMMISSIONS: None. AUDIENCE PARTICIPATION (THREE- MINUTE LIMIT): None. SCHEDULED MATTERS: • Confirmation of Appointments. • Resolution No. R12 -11: A resolution of the City Council approving a three -year agreement between the City of Laurel and the Local Union known as Local 316, American Federation of State, County and Municipal Employees, AFSCME. Motion by Council Member Poehls to approve Resolution No. R12 -11, seconded by Council Member Dickerson. There was no public comment or council discussion. A vote was taken on the motion. All six council members present voted aye. Motion carried 6 -0. • Resolution No. R12 -12: A resolution approving a lease agreement between the City of Laurel and the American Legion providing for the use of a city owned storage shed at the Laurel Cemetery. Motion by Council Member Dickerson to approve Resolution No. R12 -12, seconded by Council Member Poehls. There was no public comment or council discussion. A vote was taken on the motion. All six council members present voted aye. Motion carried 6 -0. ITEMS REMOVED FROM THE CONSENT AGENDA: None. COMMUNITY ANNOUNCEMENTS (ONE- MINUTE LIMIT): None. COUNCIL DISCUSSION: Council Member Poehls stated that the Emergency Services Committee would not meet this month. Council Member Nelson asked regarding a resident's recent email about having a skate park in Laurel and whether the issue had been forwarded to the Park Board or if it would be discussed at the next workshop. There was discussion. The skate park issue will be discussed at the council workshop on February 28 and then at the Park Board meeting on March 1 The individual that wrote the email will be informed about the meetings. Mayor Olson gave an update on the levee at Riverside Park. The city has submitted all of the information from the public comment period to Shannon Johnson (US Army Corps of Engineers in Billings) who will forward the information to Todd Tillinger (US Army Corps of Engineers in Helena). The information will be reviewed during the current 30 -day evaluation period. If the Army Corps has questions, the city would have an opportunity to respond. The decision has not been made on the granting of the levee at this time. Mayor Olson stated that the council received sealed envelopes with new email and password information. During the last few days, the city's e -mail information has been moved from the 2 C1-7)/(il Council Minutes of February 21, 2012 server to the cloud. This should be far more efficient and was the least expensive way to go forward, as the city's server is reaching the end of its lifespan. There were questions and discussion regarding old emails that need to be transferred to the new email accounts, the requirement and timeline to keep and /or delete emails, the retention of council and committee minutes at city hall, and the backup of all city emails. UNSCHEDULED MATTERS: None. ADJOURNMENT: Motion by Council Member Nelson to adjourn the council meeting, seconded by Council Member McGee. There was no public comment or council discussion. A vote was taken on the motion. All six council members present voted aye. Motion carried 6 -0. There being no further business to come before the council at this time, the meeting was adjourned at 6:53 p.m. Cindy Allen, C uncil Secretary Approved by the Mayor and passed by the City Council of the City of Laurel, Montana, this 6th day of March, 2012. i rKenneth. Olson, Jr., Mayor Attest: Shirley Ewan, Clerk/Treasurer 3