Loading...
HomeMy WebLinkAboutCity Council Minutes 02.07.2012 MINUTES OF THE CITY COUNCIL OF LAUREL February 7, 2012 A regular meeting of the City Council of the City of Laurel, Montana, was held in the Council Chambers and called to order by Mayor Ken Olson at 6:30 p.m. on February 7, 2012. COUNCIL MEMBERS PRESENT: Doug Poehls Bruce McGee Mark Mace Scot Stokes Chuck Dickerson Tom Nelson Norm Stamper COUNCIL MEMBERS ABSENT: Emelie Eaton OTHER STAFF PRESENT: Chad Hanson, Great West Engineering Mayor Olson led the Pledge of Allegiance to the American flag. Mayor Olson asked the council to observe a moment of silence. MINUTES: Motion by Council Member Poehls to approve the minutes of the regular meeting of January _ 17, 2012, as presented, seconded by Council Member Mace. There was no public comment or council discussion. A vote was taken on the motion. All seven council members present voted aye. Motion carried 7 -0. CORRESPONDENCE: Laurel Public Schools: Letter of January 17, 2012 regarding Public Forum — Protested Taxes. ExxonMobil Pipeline Company: Letter of January 17, 2012 regarding Temporary Construction Easement Agreement - Notice of Termination. U.S. Army Corps of Engineers: Joint Public Notice for Permit Application Submitted to U.S. Army Corps of Engineers and Montana Department of Environmental Quality. PUBLIC HEARING: None. CONSENT ITEMS: • Claims for the month of January 2012 in the amount of $483,624.87. A complete listing of the claims and their amounts is on file in the Clerk- Treasurer's Office. • Approval of Payroll Register for PPE 01/22/2012 totaling $162,474.33. —' • Receiving the Committee Reports into the Record. - - Budget/Finance Committee minutes of January 17, 2012 were presented. - -Park Board minutes of January 5, 2012 were presented. -- Council Workshop minutes of January 31, 2012 were presented. - -Tree Board minutes of October 20, 2011 were presented. -- Laurel Public Library Board of Trustees minutes of November 15, 2011 were presented. -- Laurel Public Library Board of Trustees minutes of December 13, 2011 were presented. The mayor asked if there was any separation of consent items. Council Minutes of February 7, 2012 Council Member Poehls removed item 6.c.6), the Laurel Public Library Board of Trustees minutes of December 13, 2011, for staff review and recommendation. Motion by Council Member Mace to approve the remaining consent items as presented, seconded by Council Member Dickerson. There was no public comment or council discussion. A vote was taken on the motion. All seven council members present voted aye. Motion carried 7 -0. CEREMONIAL CALENDAR: None. REPORTS OF BOARDS AND COMMISSIONS: None. AUDIENCE PARTICIPATION (THREE- MINUTE LIMIT): None. SCHEDULED MATTERS: • Confirmation of Appointments. Laurel Fire Department: Mayor Olson appointed Matt Wheeler, Tim Simmers, Heston Schessler and Tyler Anderson to the Laurel Fire Department. Motion by Council Member Dickerson to approve the Mayor's appointments to the Laurel Fire Department, seconded by Council Member Stamper. There was no public comment or council discussion. A vote was taken on the motion. All seven council members present voted aye. Motion carried 7 -0. Emergency Services Committee: Mayor Olson appointed Tom Nelson, Co- Chairman, and Bruce McGee to the Emergency Services Committee. Motion by Council Member Stamper to approve the appointments to the Emergency Services Committee, seconded by Council Member Dickerson. There was no public comment or council discussion. A vote was taken on the motion. All seven council members present voted aye. Motion carried 7 -0. Public Works Committee Mayor Olson appointed Emelie Eaton, Co- Chairman, and Scot Stokes and Chuck Rodgers to the Public Works Committee. Motion by Council Member Nelson to approve the appointments to the Public Works Committee, seconded by Council Member Stamper. There was no public comment or council discussion. A vote was taken on the motion. All seven council members present voted aye. Motion carried 7 -0. City- County Planning Board Mayor Olson appointed Dennis Eaton to fill a Council- appointed term, ending June 30, 2012, on the City - County Planning Board. Motion by Council Member Stokes to approve the Council's appointment of Dennis Eaton to the City- County Planning Board to fill a term ending June 30, 2012, seconded by Council Member Poehls. There was no public comment or council discussion. A vote was taken on the motion. All seven council members present voted aye. Motion carried 7 -0. Cemetery Commission Mayor Olson appointed to the Cemetery Commission: Tom Nelson, Chairman, to fill a term ending June 30, 2013; Scot Stokes, Co- Chairman, to fill a term ending June 30, 2012; and Chuck Rodgers to fill a term ending June 30, 2012. 2 Council Minutes of February 7, 2012 Motion by Council Member McGee to approve the Mayor's appointments to the Cemetery Commission, seconded by Council Member Poehls. There was no public comment or council discussion. A vote was taken on the motion. All seven council members present voted aye. Motion carried 7 -0. Park Board Mayor Olson appointed to the Park Board: Mark Mace as Chairman; Chuck Dickerson as Co- Chairman; and Bruce McGee to fill a term ending December 31, 2012. Motion by Council Member Nelson to approve the Mayor's appointments to the Park Board, seconded by Council Member Stamper. There was no public comment or council discussion. A vote was taken on the motion. All seven council members present voted aye. Motion carried 7 -0. Mayor Olson thanked those that are willing to serve on the City of Laurel's boards, committees and commissions. • Ordinance No. 012 -01: An ordinance amending Chapter 18.02 of the Laurel Municipal Code relating to the composition of the Laurel Urban Renewal Agency. First reading. Motion by Council Member Poehls to adopt Ordinance No. 012 -01, seconded by Council Member Mace. There was no public comment or council discussion. A roll call vote was taken on the motion. All seven council members present voted aye. Motion carried 7 -0. The public hearing of Ordinance No. 012 -01 will be on council agenda of February 21, 2012. • Resolution No. R12 -07: A resolution accepting Great West Engineering's recommendation in the Preliminary Design Report for the Wastewater Treatment Plant improvements. Motion by Council Member Mace to approve Resolution No. R12 -07, seconded by Council Member Dickerson. There was no public comment or council discussion. A vote was taken on the motion. All seven council members present voted aye. Motion carried 7 -0. • Resolution No. R12 -08: A resolution approving Amendment No. 5 to the previously adopted Task Order No. 16 of the Agreement for Professional Services dated June 5, 2007 between the City of Laurel and Great West Engineering, Inc., for the final design, bidding, construction and post - construction phases of the Wastewater System Improvement Project. Motion by Council Member Dickerson to approve Resolution No. R12 -08, seconded by Council Member Stamper. There was no public comment or council discussion. A vote was taken on the motion. All seven council members present voted aye. Motion carried 7 -0. • Resolution No. R12 -09: A resolution awarding the bid and authorizing the Mayor to sign an agreement with Montana Peterbilt for the purchase of a garbage truck for the City of Laurel's Public Works Department. Motion by Council Member Stamper to approve Resolution No. R12 -09, seconded by Council Member Dickerson. There was no public comment or council discussion. A vote was taken on the motion. All seven council members present voted aye. Motion carried 7 -0. • Resolution No. R12 -10: A resolution of the Laurel City Council declaring its support for the Riverside Park Bank Stabilization Project. Motion by Council Member Nelson to approve Resolution No. R12 -10, seconded by Council Member Poehls. There was no public comment or council discussion. A vote was taken on the motion. All seven council members present voted aye. Motion carried 7 =0. ITEMS REMOVED FROM THE CONSENT AGENDA: Mayor Olson stated that the removed item would go to staff for a recommendation. 3 Council Minutes of February 7, 2012 COMMUNITY ANNOUNCEMENTS (ONE- MINUTE LIMIT): None. COUNCIL DISCUSSION: • Review of Monthly Reports: Police, Fire, Ambulance, and Code Enforcement: None. Mayor Olson asked Chad Hanson, Great West Engineering, to speak regarding the next step for the wastewater project. Chad stated that, with the approval of the contracts, the engineers will go forward with the final design. The schedule is to submit the final draft plans to DEQ for review by the end of May. The aggressive schedule includes 30, 60, and 90 -day milestones throughout. Staff will be involved in the intensive final design process and quarterly updates will be presented to the council. After approval of the plan, the bidding process will begin in order for construction to start by the end of the year. The construction schedule will depend on the contractor that wins the bid and how they want to handle dewatering versus cold weather concrete issues and some other items. The specs will include a construction schedule that requires the ultraviolet project to be completed by the deadline to stay in compliance with the city's DEQ permit. Chad spoke regarding the Riverside Park bank stabilization project. The Environmental Assessment (EA) is out for a 21 -day comment period for the Army Corps of Engineers. Today the EPA requested ten additional days for review and asked Great West to forward all reports and hydraulic analyses to them, which was done today. The comment period was extended for 31 days, which is ten more days before the project can get approval and start moving forward. Mayor Olson stated that a letter of support for the Riverside Park bank stabilization project was on the County Commissioner's agenda today. The City of Laurel has requested letters of support from Senator Baucus, Senator Tester, Representative Rehberg and Governor Schweitzer and city staff is actively seeking public input and support. Council Member Mace mentioned a concern on Seventh Avenue and West First Street. A karate group has started using the building that used to house a veterinarian. He is concerned that cars are parked up to the corner and small children in karate uniforms are running out into the street. He suggested that the city or police department should look into this issue. Mayor stated that staff would look into the concern. Council Member Mace stated that the Park Board got a letter from the city attorney regarding the donation of money from Billie Riddle's estate. A public meeting will probably be scheduled to get public comment regarding using the money to help fund a spray park. Council Member Mace stated that, at last week's Park Board meeting, Superintendent Bronk presented a proposed cooperation agreement between Laurel Public Schools and the City of Laurel. The agreement is for the possibility of building tennis courts for use by the public and the school district. The Park Board will review it further at the next meeting on March 1 Council Member Mace mentioned that the Park Board discussed the park maintenance district at length, and that will be an ongoing item. The Park Board has active members that are ready to work on the issues. Council Member Stamper stated that Southeast 4`" Street will be chip sealed this summer. He asked if there is a plan to also chip seal the new construction that was done on Third Avenue and Eighth Street last year. Council Member Stamper stated that people often ask him that question. The city has done a lot of patching and overlays in the last couple years and people seem to think that the roads should be chip sealed. Mayor Olson will find out and get the information back to the council. Council Member Nelson stated that he is working to decide on the best night for the Cemetery Commission meetings. Mayor Olson thanked him for taking on the responsibility for the very active board. 4 Council Minutes of February 7, 2012 Mayor Olson stated that the agenda for the City - County Joint meeting includes Commissioner Reno's discussion regarding the Tiger Grant, which could be of future interest to the City of Laurel. The joint meeting is scheduled on February 9 at 5:30 p.m. UNSCHEDULED MATTERS: None. ADJOURNMENT: Motion by Council Member Stokes to adjourn the council meeting, seconded by Council Member Nelson. There was no public comment or council discussion. A vote was taken on the motion. All seven council members present voted aye. Motion carried 7 -0. There being no further business to come before the council at this time, the meeting was adjourned at 7:03 p.m. Cindy Alle Council Secretary Approved by the Mayor and passed by the City Council of the City of Laurel, Montana, this 21 day of February, 2012. f eth E. Olson, Jr.,yor Attest: J / Shirley Ewan, CI"erk/Treasurer 5