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HomeMy WebLinkAboutCity Council Minutes 08.19.1997Minutes of the City Council of Laurel August 19, 1997 A regular meeting of the City Council of the City of Laurel, Montana, was held in the Council Chambers and called to order by Mayor Chuck Rodgets at 7:00 p.m., on August 19, 1997. COUNCIL MEMBERS PRESENT: Gay Easton Bud Johnson Norman Orr Dirk Kroll Gary Temple Donna Kilpatrick William Staudinger COUNCIL MEMBERS ABSENT: Miles Walton INVOCATION: Invocation was given by Alderwoman Kilpatrick. MINUTES: Motion by Alderwoman KilDatrick to approve the minutes of the regular meeting of August 5, 1997, as presented, seconded by Alderman Kroll. Motion carried 7--0. Motion by Alderman Kroll to approve the minutes of the special meeting of August 12, 1997, as presented, seconded by Alderman Staudinger. Motion carried Motion by Alderwoman Kilpatrick to approve the minutes of the special meeting of August 18, 1997, as presented, seconded by Alderman Johnson. Motion carried 7--0. CORRESPONDENCE: Received the activity report for the month of July from the Yellowstone County Air Pollution Control Board. CITY CLERK'S & CITY TREASURER'S FINANCIAL STATEMENTS: The City Clerk's and City Treasurer's financial statements for the month of July were presented. Motion by Alderwoman KilDatrick that the City Clerk's and City financial statements for the month of July, be approved, seconded Staudinger. Motion carried 7--0. by Alderman AWARD/REJECT WATER RESERVOIR BID: Dave Mosser, Morrison-Maierle, Inc., gave a presentation on the water reservoir. He referred to a letter that Jim Flisrand distributed to the council members from Dick Anderson, Dick Anderson Construction, Inc. It reflects the schedule and budget that is being proposed on the water storage facilities. They hope to begin work on the concrete tank the second week in September and finish it around the end of October or first week in November. The painting of the steel tank is scheduled to begin in the spring around April 1st to April 15th. The painters have indicated it will take approximately seventy days to complete. The total of the cost deducts for the project come to $35,811.00. The deducts consist of $4,000.00 for liquidated damages. They originally felt there would not be enough time to complete both projects so they built in an extra cost to cover the $300.00 a day assessment for delay. A schedule will now be provided to eliminate the liquidated damages. There is $31,811.00 in deducts for going with a different supplier for the building, Varco Pruden building. Dick Anderson is the distributor of these buildings. The rigid structure of the building will be coated with 4 mils of an approved epoxy. The epoxy paint is safe for drinking water and protects the structure from future rusting. The painter prefers to do the work in Salt Lake City, Utah, where he is a subcontractor. They would like to do the painting during the winter months and cure it in a controlled environment. The steel will be going from Great Falls to Salt Lake City and then back to Laurel. The cost to do this is about $5,000.00 more and will offset the original cost. The total revised bid price will be $725,614.00. Motion by Alderman Johnson to accept the bid as modified, Alderman Orr. Motion carried 7--0. seconded by AWARD/REJECT BIDS ON STREET MATERIALS AND PETROLEUM PRODUCTS: Jim Flisrand reviewed the bids that were accepted on August 12, 1997 and made recommendation to the council. Minutes of the City Council of Laurel Page 2 Council Meeting of August 19, 1997 PETROLEUM PRODUCTS Two bids were received, one from Laurel Servicenter for $23,763.60 and one Town & Country Supply Assn. for $22,778.04. It was recommended to award the to Town & Country Supply Assn. from bid Motion by Alderman Johnson to accept the recommendation to award the petroleum products bid to Town & Country Supply Assn. for $22,778.04, seconded by Alderman Orr. Motion carried 7--0. ASPHALT PLANT MIX Two bids were received, one from Empire Sand & Gravel Co. for $48,200.00 and one from JTL Group, Inc. for $48,600.00. It was recommended to award the bid to Empire Sand & Gravel Co. Motion by Alderman Orr to accept the recommendation plant mix bid to Empire Sand & Gravel Co. for $48,200.00, Staudinger. Motion carried 7--0. to award the seconded by asphalt Alderman STREET MATERIALS Bids were received from Empire Sand & Gravel Co. (delivered) for $62,000.00, Krug Sand & Gravel (delivered) for $44,000.00, and JTL Group, Inc. (not delivered) for $49,000.00. It was recommended to award the bid to Krug Sand & Gravel. Motion by Alderman Johnson to accept the recommendation to award the street materials bid to Krug Sand & Gravel (delivered) for $44,000.00, seconded by Alderman Orr. Motion carried ?--0. LIQUID ASPHALT A bid was received from Koch Materials, Co. for $22,480.00. They are unable to load city trucks because of their size so they would have to use a tanker. The city's operation would not be able to use the tanker, plus there would be a $22.00 per hour tanker charge. The other bid received was from Inoco, Inc. for $23,200.00. They are located in Laurel and can load the city's trucks. It was recommended, in this case, to go with the higher bid from Inoco, Inc. Motion by Alderman Orr to accept the recommendation to award the liquid asphalt bid to Inoco, Inc. for $23,200.00, seconded by Alderman Kroll. Motion carried 7--0. AUTHORIZE MAYOR TO SIGN CONTRACT DOCUblENTS: RESOLUTION NO. R97-44 BEING A RESOLUTION AUTHORIZING THE MAYOR TO SIGN ALL CONTRACT DOCUMENTS FOR THE STREET MATERIALS AND PETROLEUM PRODUCTS Motion by Alderman Johnson that Resolution No. R97-44 be passed and adopted, seconded by Alderman Orr. Motion carried 7--0. SALE OF WATER BONDS: RESOLUTION NO. R97-45 RESOLUTION RELATING TO NOTICE OF SALE IN REFERENCE TO $1,020,000 WATER SYSTEM REVENUE BONDS, SERIES 1997 CITY OF LAUREL, MONTANA Alderman Easton requested a roll call vote. Motion by Alderman KilDatrick that Resolution No. R97-45 be passed and adopted, seconded by Alderman Kroll. A roll call vote was taken on the motion. All aldermen present voted, "YES". Motion carried 7--0. FEDERAL EMERGENCY FINANCIAL ASSISTANCE: RESOLUTION NO.R97-46 BEING A RESOLUTION AUTHORIZING THE MAYOR AND DIRECTOR OF PUBLIC WORKS TO EXECUTE APPLICATION FOR FEDERAL EMERGENCY FINANCIAL ASSISTANCE Jim Flisrand stated the financial assistance is for the dike at River.lap P~r~ Minutes of the City Council of Laurel Page 3 Council Meeting of August 19, 1997 Motion by Alderman Kroll that Resolution No. R97-46 be passed and seconded by Alderwoman Kilpatrick. Motion carried 7--0. CTEP PROJECT - LION'S CLUB: adopted, Cal Cumin has requested the council to hold a public hearing for all CTEP potential projects for this year on September 16, 1997. The Lion's Club will present their project at that time. This will be an advertised opportunity for anyone that may come up with a project, because it is a public competitive type process. The publication announcement and the public hearing attendance has to go with the applications to the state. COMMITTEE REPORTS: --Board of Adjustment minutes of August 5, 1997 were presented. Motion by Alderwoman KilDatrick to enter the Board of Adjustment minutes of August 5, 1997, into the record, seconded by Alderman Kroll. Motion carried --Budget/Finance Committee minutes of August 5, 1997 were presented and reviewed. Motion by Alderwoman minutes of August 5, 1997, Motion carried 7--0. KilDatrick to enter the into the record, seconded Budget/Finance Committee by Alderman Staudinger. --City Council Committee of the Whole minutes of August 5, 1997 were presented. Alderman Temple stated the minutes should be corrected to read that it was himself that thanked the fire department for their service while he was gone, instead of Gay. Motion by Alderman Kroll to enter minutes of August 5, 1997 as amended, Easton. Motion carried 7--0. the City Council Committee of the Whole into the record, seconded by Alderman --Park Committee minutes of August 14, 1997 were presented and reviewed. Motion by Alderwoman Kilnatrick to enter the Park Committee minutes of August 14, 1997, into the record, seconded by Alderman Staudinger. Jim said a certificate will be presented to Carl Hollabaugh for doing an excellent job during the flood disaster at Riverside Park. Jim Flisrand mentioned there may be a problem having enough employees at the pool to stay open until August 24, 1997. There will be enough employees through August 22, 1997. Alderwoman Kilpatrick stated there are fewer swimmers and it would be fine to close on August 22, 1997. The water will stay in the pool for the firemen to use on Wednesday, August 27th for wet suit training/rescue. They will not need lifeguards. A vote was taken on the motion. Motion carried 7--0. --Police Committee minutes of August 7, 1997 were presented and reviewed. Mayor Rodgets announced the dog kennel situation will be addressed soon. He also stated the expansion of the police reserves is being considered. The financing should not be a factor. Motion by Alderman Kroll to enter the Police Committee minutes of August 7, 1997, into the record, seconded by Alderman Orr. Motion carried 7--0. --Water Task Force Committee minutes of August 6, 1997 were presented and reviewed. Motion by Alderman Johnson to enter the Water Task Force Committee of August 6, 1997, into the record, seconded by Alderman Orr. Motion 7--0. minutes carried COMMENTS FROM THE AUDIENCE: Motion b~ Alderman Johnson to suspend our rule to allnw fnv +h~ ~] ...... · Minutes of the City Council of Laurel Page 4 Council Meeting of August 19, 1997 Motion by Alderman Orr that due to the City Treasurer not being in attendance at City Hall, the regular work place, also the lack of response to the invitation of the council to explain the circumstances regarding the absence, I move the office of city treasurer vacated, seconded by Alderman Johnson. Alderman Temple requested a roll call vote. Alderman Kroll questioned Joe Leckie whether the council could take the position to vacate the office of the city treasurer. Joe Leckie stated the council can take action to vacant the office of the city treasurer. If the treasurer has substantiating circumstances, she can come to the council to present them. At this time, the council has no information on her absences other then she has not been to work. Joe referred to the Laurel Municipal Code, Section 2.12.060, Vacancies of Office-Cause. The city has a situation where the city treasurer has not been in her office for three consecutive months. So far, she has not presented any information to the council. Therefore, the council can consider the motion and deem the office vacated. A roll call was taken on the motion. All aldermen present voted, "YES". carried 7--0. Motion APPOINTMENTS: None MAYOR'S COMMENTS: Mayor Rodgers will meet with Jim regarding the Mahan issue and this will go to the Street and Alley Committee. A committee meeting is scheduled for Thursday, August 21, 1997. There being no further business to come before the council at this time, meeting was adjourned at 7:45 p.m. Catherine G. Gabrian, Deputy City Clerk the Approved by the Mayor and passed by the City Council of the City of Laurel, Montana, this 2nd day of September, 1997. Charles G. RodgeJ~or Donald L. Hackmann, City Clerk