HomeMy WebLinkAboutLibrary Board Minutes 01.07.2003 MINUTES OF THE LAUREL PUBLIC LIBRARY
BOARD OF TRUSTEES January 7, 2003
Attending- Peg Freund(presiding), Gail Brice, Bonnie Latham, Clara
Killebrew, Katherine Kucera, and Peggy Arnold
Minutes -read, corrected, and approved
Correspondence -We have been receiving emails from Karen Strege and Lois
Fitzpatrick concerning the State Library Budget and other legislative news.
Circulation- Traffic for December 2002 was 1,290 up 8% from December 2001
and circulation was 2,338 for December 2002 down 16% from December 2002.
Old Business- The Assistant Library Director position has been posted. We will
move to Cable Modem access for our Internet access.
New Business -Peggy distributed the expectations list that she was requested to
give to Mayor Johnson. We then worked on the budget and will work on the
salary portion of the budget on January 21st at 6:30 p.m.. We will have a
reception for Rose Marie on January 23 from 3 -5 p.m.
Next meeting February 11 at 6:3o p.m.
Expectation list for 2003 prepared by Peggy Arnold for the January 7, 2003
Department Head Meeting
1. Restructure library employee's hours so that the director position can move
away from a task /managerial level to a leadership /managerial level. This will
allow the director to partner with the library board to develop strategic plans
for the library and to possibly increase or change to library hours more
convenient for library users.
2. Review and revise library policies with the library board.
3. Have library staff begin work on a procedure manual for library tasks.
4. Investigate the use of new technology as libraries move to include virtual
services for library users.
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SOUTH CENTRAL FEDERATION OF LIBRARIES 01. _l
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Lewistown Public Library ?)hlllljlli �� +ti11111'll.% 1111
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Lewistown MT 59457 f +: ,
(40G) 539 -8:59 library @lewistown.net Memorandum of Agreement 4 o
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South Central Library Federation
This agreement is established between the Library and the South Central
Library Federation, Lewistown Public Library, Federation headquarters.
The Lewistown Public Library, as Federation I Ieadquarters agrees to undertake the following tasks:
I. Receive and administer the Coal Severence Tax and State General Fund Base Grant monies
appropriated for Federation use.
2. To distribute the grants according to the recommendations of the Federation Advisory Board , to
fund federation projects that maintain or improve cooperative library services and activities or
allocate the base grants to public libraries to support the cooperative activities and services of the
Federation. The finds distribution must meet the objectives of the Administrative Rules of
Montana 10.102.5106.
3. Prepare and disseminate a yearly Plan of Service and Budget and a yearly Narrative Report on the
expenditure of the finds to the members and to the Montana State Library Commission.
4. Organize two yearly meetings with the Federation libraries and other such meetings as deemed
appropriate.
5. Represent the South Central Federation interests at Federation Coordinator's meetings and at the
Montana Library Commission meetings.
6. Consult with all members on issues of mutual concern.
As a Federation member in good standing. the L N/2g L ey6,, Library agrees to the following:
1. Agrees to participate in the Federation meetings at least 50% of the year and send director /library
representative and a Library Board member if appropriate.
2. Agrees to provide feedback and information in a timely and appropriate manner to the Federation
Coordinator concerning local activities, approvals of Plan of Services and Narrative Reports.
3. Agrees to abide by the Federation Advisory Board Bylaws.
4. Agrees to expend all grant monies received in the appropriate fiscal year or provide documentation
to the Coordinator that the grant monies are pooling in a depreciation fund for specified Federation
goal achievement.
5. Agrees to abide by deadlines imposed by the Coordinator for timely management of the funds and
honor requests for receipts of proof of expenditure.
Signed:
Chair, Lewistown Public Library Board of Trustees, Federation Headquarters Date
Federation Coordinator, Lewistown Public Library Date
1 %to.
Cha . sal / Participating Library Board of Trustees /School Date
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Director '.n Participating Library/School Date
•Blg Born •Carbon *Fergus •Golden Valley •Judith Basin •Musselshell •Petroleum •Stillwater •Sweet Grass
•Wheatland and Yellowstone Counties