Loading...
HomeMy WebLinkAboutBudget/Finance Committee Minutes 01.03.2012 MINUTES BUDGET/FINANCE COMMITTEE January 3, 2012 5:30 P.M. COUNCIL CONFERENCE ROOM MEMBERS PRESENT: Mark Mace, Chairman Doug Poehls Chuck Dickerson Emelie Eaton OTHERS PRESENT: Shirley Ewan Mayor Kenneth Olson Chairman Mace called the regular meeting of the Budget/Finance Committee to order at 5:30 p.m. There was no public in attendance. The minutes of the December 20 2011 meeting were presented and amended to read; Page 2, last sentence in last paragraph regarding "Wastewater Plant Upgrade Project Report". The sentence should read "An additional report will be provided after deeisions recommendations are made by staff and the engineers ". The minutes were approved, as amended, via motion by Doug, seconded by Chuck and passed unanimously. Chuck made a motion to approve the claims, in the amount of $769,752.44 for Council consent; Doug seconded the motion, all in favor, motion passed. Shirley mentioned that $463,327 of the claims was for debt service payments. There were no purchase requisitions presented to the committee. The Comp /OT reports for PPE 12/25/2011 were reviewed. There were no questions. The Employee Leave Reports for the second quarter were reviewed by the Committee. Chuck asked if it was possible to combine the sick leave and the vacation leave together and then set a maximum amount that could be held for both. Shirley stated that she doubted if it was possible, but she would call the State and report back to the Committee at the next meeting. The Payroll Register for PPE 12/25/11 totaling $131,846.24 was reviewed by the Committee. Motion was made by Doug, seconded by Chuck to recommend council approval of the payroll register. Motion passed. Clerk/Treasurer's Comments: Shirley introduced the example of the flyer that would be going out to the citizens with the next water bill. She let the Committee know that we would like to send these out quarterly to help keep the citizens abreast of what is going on in the City as well as informational. The Committee thought that this was a good idea. Mark would like to have the Council Members' names, addresses, phone numbers and e-mail addresses along with a ward map placed in the packet in the next go around. Mayor's Comments: Local 316 Union Update The Mayor stated that the Union has met but there were not enough members present to vote on the proposal. They will be meeting again on Thursday to vote. Park Maintenance District: Heidi and Sam Robertus are still working on the Elena Park Maintenance District. Storm Water District This subject was moved up from the Future Meeting category. The Committee wondered if the City was interested in a Storm Water District as this area of Montana is a semi -arid region. The Mayor stated that the "purple water" eventually goes through the wastewater treatment plant and then is dumped into the river. It was noted that the retention of storm water at the football field has a holding tank under it. Tthe water can be held and reused to water 1 Budget/Finance Committee January 3, 2012 the lawns. Generally speaking, capturing storm water and reusing it will place less demand on the treatment plant. Doug is interested in placing the whole town in a Storm Water District, as water collects on all the streets when rain falls. The Mayor will report further on this subject at the next meeting. He will contact Debbie Meling and discuss how the City should go about developing a Storm Water District. The Mayor stated that there are several steps that need to be done before a District can be developed. Chuck inquired as to whether this would be a new charge to the taxpayers. He would like more background on developing a District. Chuck would also like to know if the pipes need to be placed under the streets. The Mayor stated that this topic would be good to discuss at a workshop. Other: Shirley asked the Committee how they felt about striping the SE 4` Street as well as some parking areas and 1s Street. She would like this to be brought up at a LURA meeting and has visited with Kurt about striping after SE L1 has been chip sealed in the spring. The committee was interested in how much it would cost and if LURA would be interested in the project. Mark requested some research be done on it. Shirley stated she would attend the next LURA meeting and bring up the subject and will also research the cost. The Mayor stated that Kurt is having some issues with the cabin that was removed at Riverside Park during the flooding. SHO is requesting that the 2 lower logs be taken off and replaced as well as placing the cabin 2 feet above the flood plain. The Mayor is recommending putting the cabin on a pedestal and leaving the cabin without a door so if it should flood again, the water would go through and not destroy the cabin. The cabin could be placed by the large sign at the Park. The Mayor felt that the Park's history could be placed on the cabin. The Committee would like to keep the Council informed as to what will be done. For next agenda: Continue with the Storm Water District. The next regular Budget/Finance meeting will be Tuesday, January 17, at 5:30 p.m. The meeting adjourned at 6:30 p.m. Respectfully submitted, /< < `� < < i Shirley Ewan, Clerk/Treasurer 2