HomeMy WebLinkAboutBudget/Finance Committee Minutes 12.06.2011 MINUTES
BUDGET/FINANCE COMMITTEE
December 6, 2011 5:30 P.M.
COUNCIL CONFERENCE ROOM
MEMBERS PRESENT: Mark Mace, Chairman Doug Poehls
Chuck Dickerson
OTHERS PRESENT: Shirley Ewan Mayor Kenneth Olson
Brent Peters
Chairman Mace called the regular meeting of the Budget/Finance Committee to order at 5:30 p.m. There was no
public in attendance.
The minutes of the November 15, 2011 meeting were presented and approved via motion by Chuck, seconded by
Doug and passed unanimously.
Chuck made a motion to approve the claims, in the amount of $489,895.16 for Council consent; Doug seconded the
motion, all in favor, motion passed.
There was one purchase requisition presented to the committee. Brent Peters presented a purchase requisition for
a used 2007, F -150 pickup for a new command vehicle for the Fire Department. The vehicle will be purchased at
Laurel Ford in the amount of $21,843. The vehicle has been budgeted for in the Capital Improvement Fund. Mark
inquired as to what would be done with the old SUV. Brent said that the old one would replace the old green
suburban. The green suburban will be sold at the next auction, as it is too expensive to repair. The transmission is
going out amongst other things. It will cost $2,000 - $4,000 to repair the old command vehicle. Chuck asked how
many miles the new command vehicle has on it. Brent stated that it has around 56,000 miles. Brent would like to
add a slide out tray to the new rig as well as a shell with side doors to carry equipment needed at fires.
Chuck made a motion to approve the purchase requisition, Doug seconded, motion passed.
The Comp /OT reports for PPE 11/13/2011 and 11/27/2011 were reviewed. Shirley stated that there were
holidays in both pay periods. Chuck would like us to look at a new policy on comp time. He would like to see the
employees use it or lose it rather than being paid out for it at the end of the year. The Mayor stated that would have
to go before the Unions before we could change the policy. Doug also felt that this was a good idea, as many
employees build up their comp time just to be paid out in December.
The Payroll Register for PPE 11/13/11 totaling $162,772.14 and 11/27/2011 totaling $191,343.54 were reviewed
by the Committee. Motion was made by Chuck, seconded by Doug to recommend council approval of the payroll
registers. Motion passed.
Clerk/Treasurer's Comments:
Shirley let the Committee know that Kurt is requesting the Committee's approval on bidding for a new garbage
truck. The truck has been budgeted for this year. Three of the vehicles have over 10,000 hours, which seems to be
the max amount of hours before major repairs start. He would like to buy a new one and trade in the truck with
13,500 hours on it. Chuck commends Kurt on replacing old equipment as he can afford it rather than trying to do it
all in one year. The Committee was unanimously in favor of Kurt starting the bidding process.
Mayor's Comments:
Local 316 Union Update
The Mayor stated that the Union has not met to vote on the proposal as of today's date. He will let the Committee
know when they finally meet on the City's proposal and what their decision is.
Park Maintenance District:
Sam Robertus finally got back to Heidi in regards to the Elena Subdivision Park Maintenance District. He is now
determining what needs to be done to develop the park. The Mayor does not want a repeat of what Billings is going
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Budget/Finance Committee
December 6, 2011
through with their Park Maintenance District. Heidi and Gretchen Paulson, along with an individual from Billings,
will help Sam Robertus estimate the cost of the District.
S Avenue Lighting
The Mayor stated that a lock has been placed on the switch box so no one can turn the street lights off.
Sewer Lift Stations — East Main
Kurt and Heidi will be meeting with Chad (from Great West) tomorrow to discuss when the lift stations will be
completed. The Mayor will let the Committee know what is determined at the meeting.
Other:
The Mayor stated that the City will be meeting with Great West Engineering on Friday to discuss the preliminary
design on the wastewater treatment plant.
For next agenda:
Wastewater plants upgrade project report
The next regular Budget/Finance meeting will be Tuesday, December 20, at 5:30 p.m.
The meeting adjourned at 6:12 p.m.
Respectfully submitted,
L L CL _'(�
Shirley Ewan, Clerk/Treasurer
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