HomeMy WebLinkAboutBudget/Finance Committee Minutes 11.15.2011 MINUTES
BUDGET/FINANCE COMMITTEE
NOVEMBER 15, 2011 5:30 P.M.
COUNCIL CONFERENCE ROOM
MEMBERS PRESENT: Chairman Mark Mace Doug Poehls
Chuck Dickerson Emelie Eaton
Mayor Olson
OTHERS PRESENT: Jan Faught Cathy Gabrian
Chairman Mark Mace called the regular meeting of the Budget/Finance Committee to order. There was no
public in attendance.
The minutes of the November 1, 2011 meeting were presented and approved via motion by Chuck,
seconded by Doug, and passed unanimously.
The Mayor approved and signed the October journal vouchers.
Utility Billing Adjustments for October 2011 were reviewed by the Committee. Motion by Doug, seconded
by Chuck to approve the adjustments. Motion passed.
The October financial statements were reviewed by the Committee. Motion by Doug, seconded by Emelie
to approve the financial statements. Motion passed.
A purchase requisition was presented for approval.
GENERAL FUND:
Forte Holdings — two iPads, two iPad licenses, one web license and iPads access — ls` year $4,500
2nd & 3 `a years $6,000 each
Jan Faught said this is an electronic patient care reporting system. We are mandated to be compliant by
January 1, 2012. This company has a hardship clause and we meet the criteria. The cost will be decreased
from $10,600 to $4,500 for the first year. The second and third years will be $6,000 each.
Jan said this is the best system she can find, it is the whole package without all the extras they do not need.
The Department of Public Health has mandated pages of statistics that they require in patient care reporting.
The crew will use iPads to enter patient care information.
Sole Stone, our ambulance billing company, uses this system and has given demonstrations on its use. Jan
said a feature they like is being able to go from screen to screen and back and forth. It allows them to
directly input information as they get it, regardless of which screen it is on. This program was designed by a
paramedic so it is user friendly.
Doug said the threshold is $5,000; over that we need to get competitive bids.
Chuck asked why we can't get the second and third years for the same price of $4,500. He does not want us
to get in trouble for not having competitive bids.
Doug said the company is selling the iPad at their cost and will be making up the difference in years two and
three.
Budget/Finance Committee
November 15, 2011
The City Attorney looked it over and if there are no competitive vendors, it is alright to go with this one.
The committee asked Jan to attach Sam's e-mail to the purchase requisition.
Motion by Doug, seconded by Emelie to approve the purchase requisition for the PCR from Forte Holdings
in the amount of $4,500 for the first year and $6,000 each for the second and third years. Motion carried.
The Comp /OT reports for PPE 10/30/11 were reviewed by the Committee. There were no questions
regarding the overtime reports.
The Payroll Register for PPE 10/30/1 ltotaling $168,628.72 was reviewed by the Committee. Motion by
Doug, seconded by Chuck to recommend council approval of the payroll register. Motion passed.
Clerk/Treasurer's Comments: No comments.
Mayor's Comments:
Public Works Union Update:
Mayor Olson said Heidi and Donnie Nelson are working on language in the contract. When done, this will
go to the union, then to council for approval.
Park Maintenance District:
The Mayor said in 2006 we were on the brink of going forward with a resolution of intent to create a Park
Maintenance District.
Emelie asked if there are definite plans for any of the parks.
Doug said people want to know what the plans are for the parks before this goes to a vote. It was felt that
before taking this forward, a plan needs to be developed for each park.
Chuck suggested getting classes at the high school to take this on, as a project, and see what input or designs
would come forward.
WWTP Upgrade Project Report:
Great West has not come back with an upgraded report so we need to contact them. Staff needs to sit with
them and look at the levy to insure our intake is protected.
Other: No comments.
For the Next Agenda:
The Mayor will comment on the 8 Avenue lighting.
The next regular Budget/Finance meeting will be Tuesday, December 6 at 5:30 p.m.
The meeting adjourned at 6:20 p.m.
Respectfully Submitted,
Cathy Gabrian
Deputy Clerk