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HomeMy WebLinkAboutOther - 2003 AGENDA DEPARTMENT HEAD MEETING TUESDAY, DECEMBER 2, 2003 OLD COUNCIL CHAMBERS 3:00 P.M. 1. Mayor — topic(s) • Policy manuals 2. Mary — topic(s) • VEBA — follow -up • Employment application form 3. Larry — topic(s) 4. Steve — topic(s) • Security door 5. Rick — topic(s) 6. Jan — topic(s) 7. Terry/Joel — topic(s) 8. Peg — topic(s) • Database URL's, ID's and Passwords for the Auto Repair and Magazine Online Databases 9. Jean — topic(s) 10. Mark — topic(s) 11. Other ADA Training December 2 9:00 to 11:30 a.m. Future: Right -of -way fees — solid waste Bid for material and services — public works Inclusion of 8 Avenue in current residential light district Council/Planning Board Feedback from attendance at meetings Disaster coordination preparedness — Emergency services coordinator replacement needed Purchasing Policy City Vehicle Use Policy AGENDA � - i n.-t ' c�I DEPARTMENT HEAD MEETING //2_/ TUESDAY, JANUARY 7, 2003 OLD COUNCIL CHAMBERS 3:00 P.M. 1. Monthly reports: Fire, Ambulance, Police, and Building (Building, Police - received for December) 2. Review of committee minutes 3. City of Laurel Purchasing Policy 4. Hazardous material 5. Job description update 6. Procedure to release employee information 7. Process for employee files 8. CJIN Terminal 9. COPS Grant for equipment 10. Calendar Planner 11. CIP 12. Expectation lists 13. Black Mountain training 14. Other 15. Calendar January 7, 2003 - Council Janitorial services contract Travel Expense Reimbursement - resolution Terrorism Plan Legal services Commitment Agreement with DNRC - resolution Reimbursement bond regulations - resolution Bond counsel - resolution School zone - second reading January 14, 2003 - Council Workshop Resolution of intent to raise water rates Wastewater Facilities Plan Report and review of Police Procedure & Policy Manual January 21, 2003 - Council Public hearing - Sign Code Clerk- treasurer - semi - annual report January 28, 2003 - Council Workshop February 4, 2003 — Council Year -end reports to council from fire, police, ambulance, public works, and public utilities — February 4 and 18 February 11, 2003 — Council Workshop February 18, 2003 — Council Year -end reports to council from fire, police, ambulance, public works, and public utilities — February 4 and 18 February 25, 2003 — Council Workshop Laurel City Voice March 26, 2003 Laurel City Voice Articles due to Cindy by March 3rd July 30, 2003 Laurel City Voice Articles due to Cindy by July 7th November 26, 2003 Laurel City Voice Articles due to Cindy by November 3 Future: Library Board/Peg Arnold — council workshop Right -of -way fees — Solid Waste Bid for material and services — Public Works Inclusion of 8 Avenue in current residential light district Enterprise Funds — rate proposals Council retreat — January 18 Library year -end report — July 2003 AGENDA DEPARTMENT HEAD MEETING TUESDAY, JANUARY 14, 2003 OLD COUNCIL CHAMBERS 3:00 P.M. 1. Monthly reports: Fire, Ambulance, Police, and Building (all received for December) 2. Review of committee minutes 3. City of Laurel Purchasing Policy 4. Hazardous material 5. Job description update 6. Procedure to release employee information 7. Process for employee files 8. CJIN Terminal 9. COPS Grant for equipment 10. Calendar Planner 11. CIP 12. Expectation lists 13. Black Mountain training 14. Other 15. Calendar Calendar January 14, 2003 — Council Workshop FAP building — Scott Atwood Report and review of Police Procedure & Policy Manual — Mike Zuhoski Wastewater Facilities Plan Resolution of intent to raise water rates January 18, 2003 — Council Retreat Saturday, 8:00 a.m. January 21, 2003 — Council Public hearing — Sign Code Police Procedure & Policy Manual — resolution Resolution of intent to raise water rates January 28, 2003 — Council Workshop February 4, 2003 — Council John Walsh: Yellowstone County Historic Preservation Board report Clerk- treasurer — semi - annual report Year -end reports to council from fire, police, ambulance, public works, and public utilities — February 4th and 18 February 11, 2003 — Council Workshop February 18, 2003 — Council Year -end reports to council from fire, police, ambulance, public works, and public utilities — February 4 and 18 February 25, 2003 — Council Workshop Laurel City Voice March 26, 2003 Laurel City Voice Articles due to Cindy by March 3rd July 30, 2003 Laurel City Voice Articles due to Cindy by July 7th November 26, 2003 Laurel City Voice Articles due to Cindy by November 3rd Future: Library Board/Peg Arnold — council workshop Right -of -way fees — Solid Waste Bid for material and services — Public Works Inclusion of 8 Avenue in current residential light district Enterprise Funds — rate proposals Library year -end report — July 2003 AGENDA DEPARTMENT HEAD MEETING TUESDAY, MARCH 4, 2003 OLD COUNCIL CHAMBERS 3:00 P.M. 1. Committee minutes: • Public Works Committee minutes — 12/09/02; 01/13/03 • Emergency Services Committee minutes — 01/27/03 • Planning Board minutes — 02/06/03 2. Purchasing Policy 3. Department Head sign off for planning issues 4. Laurel City Voice 5. Budget — CIP update 6. Agenda item process 7. Other 8. Calendar March 4, 2003 — Council Resolution approving an increase in the rates and charges for water users. Jean Kerr: Court report March 11, 2003 — Council Workshop March 18, 2003 — Council Adoption of Bond Resolution Laurel City Voice March 26, 2003 Laurel City Voice Articles due to Cindy by March 3 July 30, 2003 Laurel City Voice Articles due to Cindy by July 7th November 26, 2003 Laurel City Voice Articles due to Cindy by November 3rd Future: Library Board/Peg Arnold — council workshop Right -of -way fees — Solid Waste Bid for material and services — Public Works Inclusion of 8 Avenue in current residential light district Enterprise Funds — rate proposals Library year -end report — July 2003 AGENDA DEPARTMENT HEAD MEETING TUESDAY, APRIL 1, 2003 OLD COUNCIL CHAMBERS 3:00 P.M. 1. Budget — CIP 2. Human Resources Audit report 3. Team- building training schedule — set date 4. Computer network discussion 5. Purchasing Policy — proposed changes 6. Committee Minutes: Planning Board minutes — 03/06/03 7. Other 8. Calendar April 8, 2003 — Council Workshop April 15, 2003 — Council April 29, 2003 — Council Workshop May 6, 2003 — Council Laurel City Voice July 30, 2003 Laurel City Voice Articles due to Cindy by July 7th November 26, 2003 Laurel City Voice Articles due to Cindy by November 3` Future: Library Board/Peg Arnold — council workshop Right -of -way fees — Solid Waste Bid for material and services — Public Works Inclusion of 8 Avenue in current residential light district Enterprise Funds — rate proposals Library year -end report — July 2003 AGENDA DEPARTMENT HEAD MEETING TUESDAY, JUNE 3, 2003 OLD COUNCIL CHAMBERS 3:00 P.M. 1. Purchasing Policy 2. Budget — CIP 3. Planning review process 4. Disaster coordination preparedness — Steve 5. Water Works Convention report — Steve & Larry 6. Clerks' Institute report — Mary 7. League of Cities and Towns meeting report — Mary 8. Committee meeting minutes: City - County Planning Board of May 1, 2003 9. Laurel City Voice 10. Other Laurel City Voice July 30, 2003 Laurel City Voice Articles due to Cindy by July 7 November 26, 2003 Laurel City Voice Articles due to Cindy by November 3` Future: Library Board/Joint council meeting Right -of -way fees — Solid Waste Bid for material and services — Public Works Inclusion of 8 Avenue in current residential light district Enterprise Funds — rate proposals Library year -end report — July 2003 AGENDA DEPARTMENT HEAD MEETING TUESDAY, JULY 1, 2003 OLD COUNCIL CHAMBERS 3:00 P.M. 1. Purchasing Policy 2. CIP 3. Budget update 4. Planning review process 5. Agenda item format 6. Disaster coordination preparedness — Steve 7. Who is your successor? 8. City shop use 9. Committee meeting minutes: City - County Planning Board minutes of June 5, 2003 10. Laurel City Voice 11. Other Laurel City Voice July 30, 2003 Laurel City Voice Articles due to Cindy by July 7 November 26, 2003 Laurel City Voice Articles due to Cindy by November 3` Future: Library Board/Joint council meeting Right -of -way fees — solid waste Bid for material and services — public works Inclusion of 8 Avenue in current residential light district Enterprise Funds — solid waste, wastewater Library year -end report — July 2003 AGENDA DEPARTMENT HEAD MEETING TUESDAY, JULY 29, 2003 OLD COUNCIL CHAMBERS 3:00 P.M. 1. Attendance at council workshops 2. Purchasing policy 3. Parking spaces at city hall 4. Planning review process 5. Agenda item format 6. Disaster coordination preparedness • Emergency services coordinator replacement needed 7. E -mail hosting proposal — Technical Edge Consulting 8. Committee meeting minutes 9. Other Laurel City Voice November 26, 2003 Laurel City Voice Articles due to Cindy by November 3` • CIP Future: Library Board/Joint council meeting Right -of -way fees — solid waste Bid for material and services — public works Inclusion of 8 Avenue in current residential light district AGENDA DEPARTMENT HEAD MEETING TUESDAY, SEPTEMBER 2, 2003 OLD COUNCIL CHAMBERS 3:00 P.M. 1. Purchasing Policy 2. Planning review process 3. Disaster coordination preparedness Emergency services coordinator replacement needed 4. Committee meeting minutes 5. Other Laurel City Voice November 26, 2003 Laurel City Voice Articles due to Cindy by November 3` • CIP Future: Right -of -way fees — solid waste Bid for material and services — public works Inclusion of 8 Avenue in current residential light district Council /Planning Board Feedback from attendance at meetings AGENDA DEPARTMENT HEAD MEETING TUESDAY, OCTOBER 7, 2003 OLD COUNCIL CHAMBERS 3:00 P.M. 1. Department head training with AEM: Tuesday, October 14 1:00 — 4:00 p.m. 2. Employment application 3. Draft employee manuals 4. Feedback from Steve and Larry regarding AEM and labor relations meetings 5. Committee meeting minutes: • City - County Planning Board — September 4, 2003 • Public Works Committee — September 8, 2003 6. Discussion on what needs to take place for the workshop agenda items (10/14) and council agenda items (10/21) • Nuisance ordinance • On call pay • Budget amendment • Input regarding 2004 -2005 budget schedule 7. Training meeting with MMIA on October 29 for ambulance and fire department volunteers 8. Laurel City Voice 9. Other Laurel City Voice November 26, 2003 Laurel City Voice Articles due to Cindy by November 3` • CIP Future: Right -of -way fees — solid waste Bid for material and services — public works Inclusion of 8 Avenue in current residential light district Council/Planning Board Feedback from attendance at meetings Disaster coordination preparedness — Emergency services coordinator replacement needed Purchasing Policy City Vehicle Use Policy AGENDA DEPARTMENT HEAD MEETING TUESDAY, OCTOBER 21, 2003 OLD COUNCIL CHAMBERS 3:00 P.M. 1. Mary — topic(s) • Newsletter options and recommendation 2. Larry — topic(s) • Update on Public Utilities Department 3. Steve — topic(s) • Court building report 4. Rick — topic(s) 5. Jan — topic(s) Giz a_ n j24 _ cr _ Cir- S cyl Z� , n ; . a� _ A L etri G —z_c i k•7.' L 6. Terry /Joel — topic(s) • New billing resolution — rate increases • Clarification on when a fireman becomes a City employee o Start time — When pager goes off or when reporting at station o End time — When released at station or when returning to previous location prior to pager going off. 7. Peg — topic(s) • Report on the Public Library Retreat that I am attending October 19 -20th. Topics may include CIPA, Patriot Act, censorship, Internet use, and the need for library policies. 8. Jean — topic(s) • Options for court 9. Mark — topic(s) 10. Other Laurel City Voice November 26, 2003 Laurel City Voice Articles due to Cindy by November 3rd • CIP Future: Right -of -way fees — solid waste Bid for material and services — public works Inclusion of 8 Avenue in current residential light district Council /Planning Board Feedback from attendance at meetings Disaster coordination preparedness — Emergency services coordinator replacement needed Purchasing Policy City Vehicle Use Policy AGENDA DEPARTMENT HEAD MEETING TUESDAY, NOVEMBER 4, 2003 3:00 P.M. OLD COUNCIL CHAMBERS 1. Mary — topic(s) • Budget timeline for 2004 -2005 2. Larry — topic(s) • CDBG Grant 3. Steve — topic(s) • Sign in Firemen's Park 4. Rick — topic(s) 5. Jan — topic(s) 6. Terry /Joel — topic(s) • Security lights on the FAP • Insulation in the roof of the FAP building 7. Peg — topic(s) 8. Jean — topic(s) 9. Mark — topic(s) 10. Other • Governor's Conference on Emergency Management Laurel City Voice November 26, 2003 Laurel City Voice Articles due to Cindy by November 3` • CIP ADA Training December 2 " 9:00 to 11:30 a.m. Future: Right -of -way fees — solid waste Bid for material and services — public works Inclusion of 8t Avenue in current residential light district Council/Planning Board Feedback from attendance at meetings Disaster coordination preparedness — Emergency services coordinator replacement needed Purchasing Policy City Vehicle Use Policy AGENDA DEPARTMENT HEAD MEETING TUESDAY, NOVEMBER 18, 2003 3:00 P.M. OLD COUNCIL CHAMBERS 1. Mayor — topic(s) • Policy manuals 2. Mary — topic(s) • VEBA (Please bring the information that Mary distributed after the League meeting.) 3. Larry — topic(s) • Update on abatement of properties • Update on generator for WTP • Results of storage tank cleaning • Water facilities plan 4. Steve — topic(s) • Security door 5. Rick — topic(s) 6. Jan — topic(s) • AMR Billings issue 7. Terry/Joel — topic(s) 8. Peg — topic(s) • Information regarding how to handle a Patriot Act subpoena 9. Jean — topic(s) 10. Mark — topic(s) 11. Other • Governor's Conference on Emergency Management Laurel City Voice November 26, 2003 Laurel City Voice ADA Training December 2 9:00 to 11:30 a.m. Future: Right -of -way fees — solid waste Bid for material and services — public works Inclusion of 8 Avenue in current residential light district Council/Planning Board Feedback from attendance at meetings Disaster coordination preparedness — Emergency services coordinator replacement needed Purchasing Policy City Vehicle Use Policy