Loading...
HomeMy WebLinkAboutOther - 2004 AGENDA DEPARTMENT HEAD MEETING MONDAY, DECEMBER 20, 2004 COUNCIL CHAMBERS 4:15 P.M. 1. Mayor — topic(s) 2. Mary — topic(s) • Increase turn-on fees for customers who have been shut off for delinquency from $15.00 to $40.00 3. Larry — topic(s) • Urban Highway Pilot Program — 1 Avenue to 3` Avenue, Main Street water line — resolution for mayor to sign contract with Engineering Inc. • Storage area for plats, maps, etc. • ERP for EPA — need input from PD and FD 4. Steve — topic(s) 5. Rick — topic(s) 6. Jan — topic(s) 7. Terry /Joel — topic(s) 8. Peg — topic(s) 9. Jean — topic(s) 10. Attorney — topic(s) • Revised Purchasing Policy 11. Other Future Right -of -way fees — solid waste Bid for material and services — public works Inclusion of 8 Avenue in current residential light district Feedback from attendance at meetings Disaster coordination preparedness 4 of July Committee Fee schedule — Public Works Department AGENDA DEPARTMENT HEAD MEETING TUESDAY, JANUARY 6, 2004 OLD COUNCIL CHAMBERS 4:00 P.M. 1. Mayor — topic • Paul Hutter — Review of Policy and Procedures Manual • Schedule date to return budget worksheets to clerk for data input 2. Mary — topic • Grant files — central location of files for auditing purposes 3. Larry — topic 4. Steve — topic 5. Rick — topic 6. Jan — topic 7. Terry/Joel — topic 8. Peg — topic 9. Jean — topic 10. Attorney — topic 11. Other Future Right -of -way fees — solid waste Bid for material and services — public works Inclusion of 8 Avenue in current residential light district Council/Planning Board Feedback from attendance at meetings Disaster coordination preparedness Purchasing Policy City Vehicle Use Policy AGENDA DEPARTMENT HEAD MEETING TUESDAY, JANUARY 20, 2004 OLD COUNCIL CHAMBERS 4:00 P.M. 1. Mayor — topic(s) 2. Mary — topic(s) • Purchasing Policy o Purchase order forms/books o Reimbursements to employees • Attendance at VEBA workshops - sign -up sheets returned 3. Larry — topic(s) 4. Steve — topic(s) • Accounting of all city employees' salaries charged to enterprise funds • CIP committee report to city council • City safety policy draft was handed out, any comments? • Court office, not court room, relocation options • Schedule CPR training by Jan Faught for union employees • Source /Origin/Balance of existing capital expenditure funds • Collection of the committed thank you notes for the good job on the snow removal 5. Rick — topic(s) 6. Jan — topic(s) • Repeater stations for fire and ambulance 7. Terry /Joel — topic(s) 8. Peg — topic(s) 9. Jean — topic(s) 10. Sam — topic(s) 11. Other Future Right -of -way fees — solid waste Bid for material and services — public works Inclusion of 8 Avenue in current residential light district Council/Planning Board Feedback from attendance at meetings Disaster coordination preparedness Purchasing Policy City Vehicle Use Policy AGENDA DEPARTMENT HEAD MEETING TUESDAY, FEBRUARY 17, 2004 OLD COUNCIL CHAMBERS 4:00 P.M. 1. Mayor — topic(s) • Schedule for Laurel City Voice • Chain of command 2. Mary — topic(s) • Budget sheets due February 18 • Distribution of portions of the records management schedule 3. Larry — topic(s) • Environmental study for elevator • Rates for sewer • Change order number 9 WTP 4. Steve — topic(s) • Surplus auction 5. Rick — topic(s) • Draft Purchasing Policy 6. Jan — topic(s) 7. Terry /Joel — topic(s) 8. Peg — topic(s) 9. Jean — topic(s) 10. Attorney — topic(s) 11. Other Future Right -of -way fees — solid waste Bid for material and services — public works Inclusion of 8 Avenue in current residential light district Council/Planning Board Feedback from attendance at meetings Disaster coordination preparedness Purchasing Policy City Vehicle Use Policy AGENDA DEPARTMENT HEAD MEETING TUESDAY, MARCH 2, 2004 OLD COUNCIL CHAMBERS 4:00 P.M. 1. Mayor — topic(s) • Laurel City Voice articles due to Cindy by Monday, March 8th 2. Mary — topic(s) • Petty cash fund for Ambulance Department (check with auditors) • Tentative Laser Fiche demonstration workshop on March 24 • Preliminary budgets — when do department heads want them back? 3. Larry — topic(s) 4. Steve — topic(s) • Policy for surplus auctions 5. Rick — topic(s) • Draft Purchasing Policy 6. Jan — topic(s) 7. Terry /Joel — topic(s) 8. Peg — topic(s) 9. Jean — topic(s) 10. Attorney — topic(s) 11. Other Future Right -of -way fees — solid waste Bid for material and services — public works Inclusion of 8 Avenue in current residential light district Council/Planning Board Feedback from attendance at meetings Disaster coordination preparedness Purchasing Policy City Vehicle Use Policy AGENDA DEPARTMENT HEAD MEETING TUESDAY, MARCH 16, 2004 OLD COUNCIL CHAMBERS 4:00 P.M. 1. Mayor — topic(s) • Performance evaluation training 2. Mary — topic(s) • Budget preparations • Review of final draft of personnel manual 3. Larry — topic(s) 4. Steve — topic(s) • Draft City Auction Policy for City Surplus • Aviation & Technology Week 5. Rick — topic(s) • Grant for equipment 6. Jan — topic(s) 7. Terry/Joel — topic(s) • Proposal from Fire Department for 4 of July vendors • Montana State Fire Alliance Conference 8. Peg — topic(s) 9. Jean — topic(s) 10. Attorney — topic(s) 11. Other Future Right -of -way fees — solid waste Bid for material and services — public works Inclusion of 8 Avenue in current residential light district Council/Planning Board Feedback from attendance at meetings Disaster coordination preparedness Purchasing Policy City Vehicle Use Policy AGENDA DEPARTMENT HEAD MEETING TUESDAY, APRIL 6, 2004 OLD COUNCIL CHAMBERS 4:00 P.M. 1. Mayor — topic(s) • Employment application 2. Mary — topic(s) • Quarterly Report — through 3/31/04 (75% of year expended) for council meeting on 4/20/04 • Budget amendments — need to start preparing • Employee benefits — voluntary: Pre -paid legal services • VEBA: feedback? 3. Larry — topic(s) • Update on CDBG project • Wastewater rates 4. Steve — topic(s) • Final Draft — City Surplus Auction Policy • Final comments for Safety Policy 5. Rick — topic(s) 6. Jan — topic(s) 7. Terry /Joel — topic(s) 8. Peg — topic(s) 9. Jean — topic(s) 10. Attorney — topic(s) 11. Other Future Right -of -way fees — solid waste Bid for material and services — public works Inclusion of 8 Avenue in current residential light district Council/Planning Board Feedback from attendance at meetings Disaster coordination preparedness Purchasing Policy City Vehicle Use Policy AGENDA DEPARTMENT HEAD MEETING TUESDAY, APRIL 20, 2004 OLD COUNCIL CHAMBERS 4:15 P.M. ** *Department Heads meet with Travis Lindskog at 2:00 p.m. to review the Safety Policy. 1. Mayor — topic(s) • Insurance Committee Ground Rules 2. Mary — topic(s) 3. Larry — topic(s) • Clarify wastewater rate increase • Vulnerability report 4. Steve — topic(s) • Draft Safety Policy 5. Rick — topic(s) • Draft Purchasing Policy 6. Jan — topic(s) • Application form for volunteers • Ambulance update 7. Terry /Joel — topic(s) 8. Peg — topic(s) • CIP GN -37 City Complex Plan 9. Jean — topic(s) 10. Attorney — topic(s) 11. Other Future Right -of -way fees — solid waste Bid for material and services — public works Inclusion of 8 Avenue in current residential light district Council/Planning Board Feedback from attendance at meetings Disaster coordination preparedness Purchasing Policy City Vehicle Use Policy AGENDA DEPARTMENT HEAD MEETING TUESDAY, MAY 4, 2004 OLD COUNCIL CHAMBERS 4:15 P.M. 1. Mayor — topic(s) • Process for council workshop agenda items 2. Mary — topic(s) • Update on status of the 2004 -2005 Budget • LaserFiche user's meeting on May 5 6:00 to 8:00 p.m., in Billings 3. Larry — topic(s) • Planning grant 4. Steve — topic(s) 5. Rick — topic(s) 6. Jan — topic(s) 7. Terry/Joel — topic(s) 8. Peg — topic(s) 9. Jean — topic(s) 10. Attorney — topic(s) 11. Other Future Right -of -way fees — solid waste Bid for material and services — public works Inclusion of 8 Avenue in current residential light district Feedback from attendance at meetings Disaster coordination preparedness City Vehicle Use Policy AGENDA DEPARTMENT HEAD MEETING TUESDAY, MAY 18, 2004 OLD COUNCIL CHAMBERS 4:15 P.M. 1. Mayor — topic(s) 2. Mary — topic(s) • Report on Clerks Institute • Draft capital outlay procurement process 3. Larry — topic(s) 4. Steve — topic(s) • PWD report on the sign code ordinance 5. Rick — topic(s) 6. Jan — topic(s) 7. Terry /Joel — topic(s) 8. Peg — topic(s) 9. Jean — topic(s) 10. Attorney — topic(s) 11. Other Future Right -of -way fees — solid waste Bid for material and services — public works Inclusion of 8 Avenue in current residential light district Council/Planning Board Feedback from attendance at meetings Disaster coordination preparedness City Vehicle Use Policy AGENDA DEPARTMENT HEAD MEETING TUESDAY, JUNE 1, 2004 OLD COUNCIL CHAMBERS 4:15 P.M. 1. Mayor — topic(s) • DH meeting with Nathan Tubergen — Tuesday, June 8 at 3:30 p.m. • Laurel City Voice: July 28 (Information to Cindy by July 12 2. Mary — topic(s) • Health insurance options • Microsoft Office training classes at Technical Edge Consulting 3. Larry — topic(s) • 12 and 1 Avenue waterline • Railroad Street sewer line • Alder Avenue sewer and paving • Service truck • Sewer rate study 4. Steve — topic(s) • Surplus auction 5. Rick — topic(s) 6. Jan — topic(s) 7. Terry /Joel — topic(s) 8. Peg — topic(s) 9. Jean — topic(s) 10. Attorney — topic(s) • Procurement procedure 11. Other Future Right -of -way fees — solid waste Bid for material and services — public works Inclusion of 8 Avenue in current residential light district Council /Planning Board Feedback from attendance at meetings Disaster coordination preparedness City Vehicle Use Policy DEPARTMENT HEAD MEETING JUNE 8, 2004 3:30 P.M. 1 REVIEW OF GENERAL FUND A. CASH FLOWS FOR FUTURE YEARS 2 DISCUSSION OF GENERAL FUND OPTIONS A. NEW REVENUES B. EXPENDITURES C. CAPITAL OUTLAY NEEDS D. TRANSFER DEPARTMENTS OUT OF GENERAL FUND E. WILL BALANCE GENERAL FUND IN 2005/06 3 ASK DEPARTMENTS HEADS TO PROVIDE A LIST OF CAPITAL NEEDS FOR THE NEXT FIVE YEAR. ALSO A LIST POSSIBLE LIST OF NEW REVENUES FOR THEIR DEPARTMENT 4 DISCUSSION OF THE ENTERPRISE FUNDS AND HOW THIS WILL IMPACT INDIRECTLY WITH THE GENERAL FUND. WATER FUND SEWER FUND STREETS FUND SOLID WASTE FUND QUESTIONS IN GENERAL Al i AGENDA DEPARTMENT HEAD MEETING TUESDAY, JUNE 15, 2004 OLD COUNCIL CHAMBERS 4:15 P.M. 1. Mayor • Laurel City Voice: July 28 (Articles to Cindy by July 12 2. Mary • Direct deposit for paychecks 3. Larry • Alder Avenue paving project — additional two blocks for grant 4. Steve • Port-a -pots for July 4 • Street maintenance district resolution 5. Rick 6. Jan • Fire Season Contracting Care 2 7. Terry/Joel • Fire department: control of Thomson Park on July 4th • Fire code • Fire training grounds at old city landfill 8. PEG • Montana Shared Catalog 9. Jean 10. Attorney • Procurement Policy update 11. Other Future Right -of -way fees — solid waste Bid for material and services — public works Inclusion of 8` Avenue in current residential light district Council /Planning Board Feedback from attendance at meetings Disaster coordination preparedness City Vehicle Use Policy AGENDA DEPARTMENT HEAD MEETING TUESDAY, JULY 6, 2004 OLD COUNCIL CHAMBERS 4:15 P.M. 1. Mayor — topic(s) • Presentations to city council • Procurement Policy discussion • Laurel City Voice articles due to Cindy on Monday, July 12 2. Mary — topic(s) • Budget transfers • Budget amendment 3. Larry — topic(s) 4. Steve — topic(s) • Street closing procedure / authority • Procedure to conduct departmental operations 5. Rick — topic(s) 6. Jan — topic(s) • Repeater Stations • Washing Machine • Homeland Security Grant 7. Terry /Joel — topic(s) 8. Peg — topic(s) • Gate installation 9. Jean — topic(s) 10. Attorney — topic(s) 11. Other Future Right -of -way fees — solid waste Bid for material and services — public works Inclusion of 8 Avenue in current residential light district Feedback from attendance at meetings Disaster coordination preparedness 4 of July Committee AGENDA DEPARTMENT HEAD MEETING TUESDAY, JULY 20, 2004 OLD COUNCIL CHAMBERS 4:15 P.M. 1. Mayor — topic(s) 2. Mary — topic(s) • Old cell phones ... disposal or surplus? 3. Larry — topic(s) • Update on 1 Avenue and 12 Street water line work • Update on sewer project & Alder Avenue paving project 4. Steve — topic(s) 5. Rick — topic(s) 6. Jan — topic(s) 7. Terry /Joel — topic(s) 8. Peg — topic(s) 9. Jean — topic(s) 10. Attorney — topic(s) 11. Other Future Right -of -way fees — solid waste Bid for material and services — public works Inclusion of 8 Avenue in current residential light district Feedback from attendance at meetings Disaster coordination preparedness 4 of July Committee AGENDA DEPARTMENT HEAD MEETING TUESDAY, AUGUST 3, 2004 OLD COUNCIL CHAMBERS 4:15 P.M. 1. Mayor — topic(s) • Pictures of employees /departments for the November newsletter • Surplus auction 2. Mary — topic(s) • Final budget sheets 3. Larry — topic(s) • Project status • 1st Avenue water line • Alder paving • Sewer Plant pump drain 4. Steve — topic(s) 5. Rick — topic(s) 6. Jan — topic(s) 7. Terry /Joel — topic(s) 8. Peg — topic(s) 9. Jean — topic(s) 10. Attorney — topic(s) 11. Other Future Right -of -way fees — solid waste Bid for material and services — public works Inclusion of 8 Avenue in current residential light district Feedback from attendance at meetings Disaster coordination preparedness 4 of July Committee AGENDA DEPARTMENT HEAD MEETING TUESDAY, AUGUST 17, 2004 OLD COUNCIL CHAMBERS 4:15 P.M. 1. Mayor — topic(s) • Clapper's Flats/Markegaard Road issue 2. Mary — topic(s) 3. Larry — topic(s) • Alder Avenue project update 4. Steve — topic(s) • Cell phone issue I 5. Rick — topic(s) 6. Jan — topic(s) 7. Terry/Joel — topic(s) 8. Peg — topic(s) 9. Jean — topic(s) 10. Attorney — topic(s) 11. Other Future Right -of -way fees — solid waste Bid for material and services — public works Inclusion of 8 Avenue in current residential light district Feedback from attendance at meetings Disaster coordination preparedness 4 of July Committee AGENDA DEPARTMENT HEAD MEETING TUESDAY, SEPTEMBER 7, 2004 OLD COUNCIL CHAMBERS 4:15 P.M. 1. Mayor — topic(s) • Resolution requiring advance public notice of fireworks displays 2. Mary — topic(s) • State -wide Health Plan proposal update • Technical Edge free seminar on Computer Security • Asset tracking vs. Inventory tracking 3. Larry — topic(s) • Update on Alder paving • Update on CDBG sewer project. 4. Steve — topic(s) 5. Rick — topic(s) 6. Jan — topic(s) 7. Terry /Joel — topic(s) • Fire department received a grant from Yellowstone County for the sum of $4,500.00 to be used to buy a Red Zone Mapping system for $3,500.00 and 4 GPS units for $1,500.00 8. Peg — topic(s) 9. Jean — topic(s) 10. Attorney — topic(s) 11. Other Future Right -of -way fees — solid waste Bid for material and services — public works Inclusion of 8 Avenue in current residential light district Feedback from attendance at meetings Disaster coordination preparedness 4 of July Committee AGENDA DEPARTMENT HEAD MEETING MONDAY, SEPTEMBER 20, 2004 OLD COUNCIL CHAMBERS 4:15 P.M. 1. Mayor — topic(s) 2. Mary — topic(s) • City Credit Card — Increase limit and review use policy 3. Larry — topic(s) • Alder Avenue • Sewer Plant pump station 4. Steve — topic(s) • Cell phone contract 5. Rick — topic(s) 6. Jan — topic(s) 7. Terry /Joel — topic(s) 8. Peg — topic(s) 9. Jean — topic(s) 10. Attorney — topic(s) 11. Other Future Right -of -way fees — solid waste Bid for material and services — public works Inclusion of 8 Avenue in current residential light district Feedback from attendance at meetings Disaster coordination preparedness 4 of July Committee AGENDA DEPARTMENT HEAD MEETING MONDAY, OCTOBER 4, 2004 OLD COUNCIL CHAMBERS 4:15 P.M. 1. Mayor — topic(s) 2. Mary — topic(s) 3. Larry — topic(s) 4. Steve — topic(s) 5. Rick — topic(s) 6. Jan — topic(s) 7. Terry /Joel — topic(s) 8. Peg — topic(s) 9. Jean — topic(s) 10. Attorney — topic(s) 11. Other Future Right -of -way fees — solid waste Bid for material and services — public works Inclusion of 8 Avenue in current residential light district Feedback from attendance at meetings Disaster coordination preparedness 4 of July Committee AGENDA DEPARTMENT HEAD MEETING MONDAY, OCTOBER 18, 2004 COUNCIL CHAMBERS 4:15 P.M. 1. Mayor — topic(s) • Laurel City Voice — articles due to Cindy on November 8 • Department heads need to present mid -year reports to council workshops beginning in January 2005 2. Mary — topic(s) • League of Cities and Towns Conference Report 3. Larry — topic(s) 4. Steve — topic(s) 5. Rick — topic(s) 6. Jan — topic(s) • AED's from Homeland grant 7. Terry/Joel — topic(s) 8. Peg — topic(s) 9. Jean — topic(s) 10. Attorney — topic(s) 11. Other Future Right -of -way fees — solid waste Bid for material and services — public works Inclusion of 8 Avenue in current residential light district Feedback from attendance at meetings Disaster coordination preparedness 4 of July Committee AGENDA DEPARTMENT HEAD MEETING MONDAY, NOVEMBER 1, 2004 COUNCIL CHAMBERS 4:15 P.M. 1. Mayor — topic(s) • January, February, and March calendar 2. Mary — topic(s) • Schedule annual benefits sign -up for December 1 -3 3. Larry — topic(s) 4. Steve — topic(s) 5. Rick — topic(s) 6. Jan — topic(s) 7. Terry /Joel — topic(s) 8. Peg — topic(s) 9. Jean — topic(s) 10. Attorney — topic(s) 11. Other Future Right -of -way fees — solid waste Bid for material and services — public works Inclusion of 8 Avenue in current residential light district Feedback from attendance at meetings Disaster coordination preparedness 4 of July Committee AGENDA DEPARTMENT HEAD MEETING MONDAY, NOVEMBER 15, 2004 COUNCIL CHAMBERS 4:15 P.M. 1. Mayor — topic(s) 2. Mary — topic(s) 3. Larry — topic(s) 4. Steve — topic(s) 5. Rick — topic(s) 6. Jan — topic(s) 7. Terry /Joel — topic(s) 8. Peg — topic(s) 9. Jean — topic(s) 10. Attorney — topic(s) • Revised Purchasing Policy 11. Other Future Right -of -way fees — solid waste Bid for material and services — public works Inclusion of 8 Avenue in current residential light district Feedback from attendance at meetings Disaster coordination preparedness 4 of July Committee AGENDA DEPARTMENT HEAD MEETING MONDAY, DECEMBER 6, 2004 COUNCIL CHAMBERS 4:15 P.M. 1. Mayor — topic(s) • Flow chart for council activities 2. Mary — topic(s) 3. Larry — topic(s) 4. Steve — topic(s) 5. Rick — topic(s) 6. Jan — topic(s) 7. Terry /Joel — topic(s) 8. Peg — topic(s) 9. Jean — topic(s) 10. Attorney — topic(s) • Revised Purchasing Policy 11. Other Future Right -of -way fees — solid waste Bid for material and services — public works Inclusion of 8 Avenue in current residential light district Feedback from attendance at meetings Disaster coordination preparedness 4 of July Committee Fee schedule — Public Works Department