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HomeMy WebLinkAboutOther - 2005 AGENDA DEPARTMENT HEAD MEETING MONDAY, AUGUST 15, 2005 COUNCIL CONFERENCE ROOM 4:15 P.M. Old Business • Fee schedules — Timeline set for the end of September • Set timeline for website page development — contact Mary and/or Steve and formulate webpage for anticipated grant New Business • Mayor o Administrative Assistant update • Larry o Disaster coordination preparedness • Other items o Feedback from attendance at meetings Future Right -of -way fees — solid waste Bid for material and services — public works Feedback from attendance at meetings Disaster coordination preparedness Business licensing (Mayor/DH Meeting on 06/27/05) Purchasing Policy — timeline anticipated to be in October Resolution for street closures - Sam rvm fi / r}. a, / /-)130/0 AGENDA DEPARTMENT HEAD MEETING MONDAY, JANUARY 3, 2005 COUNCIL CHAMBERS 7 � ,'� �- , /�- / ) 4:15 P.M. // 1. Mayor - topic(s) ----- -- - 2. Mary - topic(s) 3. Larry - topic(s) • Storm Water Grant Application 4. Steve - topic(s) 5. Rick - topic(s) 6. Jan - topic(s) 7. Terry /Joel - topic(s) 8. Peg - topic(s) 9. Jean - topic(s) 10. Attorney - topic(s) • Purchasing Policy 11. Other Future Right -of -way fees — solid waste Bid for material and services — public works Inclusion of 8 Avenue in current residential light district Feedback from attendance at meetings Disaster coordination preparedness 4 of July Committee Fee schedule — Public Works Department AGENDA DEPARTMENT HEAD MEETING TUESDAY, JANUARY 18, 2005 COUNCIL CHAMBERS 4:15 P.M. 1. Mayor — topic(s) 2. Mary — topic(s) • Complaint Resolution Procedure /Internal Grievance Procedure 3. Larry — topic(s) 4. Steve — topic(s) • Proposal to county for leased space at $ /square foot • Reconciliation change order for 5 Street • Tree Board appointments • Council authorization of urban funds for the potential overruns on Main Street Pilot Project • Ordinance change for nuisances • Village Subdivision — code enforcement 5. Rick — topic(s) • Montana Public Vehicle Fueling Program 6. Jan — topic(s) 7. Terry /Joel — topic(s) 8. Peg — topic(s) 9. Jean — topic(s) 10. Attorney — topic(s) • Purchasing Policy 11. Other Future Right -of -way fees — solid waste Bid for material and services — public works Inclusion of 8 Avenue in current residential light district Feedback from attendance at meetings Disaster coordination preparedness 4 of July Committee Fee schedule — Public Works Department AGENDA DEPARTMENT HEAD MEETING MONDAY, JANUARY 31, 2005 COUNCIL CHAMBERS 4:15 P.M. 1. Mayor — topic(s) • Department head agenda items 2. Mary — topic(s) • Conflict Resolution Policy • Uniformed Services Employment and Reemployment Rights Act 3. Larry — topic(s) 4. Steve — topic(s) 5. Rick — topic(s) • Montana Public Vehicle Fueling Program 6. Jan — topic(s) • Donate outdated equipment 7. Terry /Joel — topic(s) 8. Peg — topic(s) 9. Jean — topic(s) 10. Attorney — topic(s) • Purchasing Policy 11. Other Future Right -of -way fees — solid waste Bid for material and services — public works Inclusion of 8 Avenue in current residential light district Feedback from attendance at meetings Disaster coordination preparedness 4 of July Committee Fee schedule — Public Works Department AGENDA DEPARTMENT HEAD MEETING MONDAY, FEBRUARY 14, 2005 COUNCIL CONFERENCE ROOM 4:15 P.M. 1. Mayor 2. Mary • Conflict Resolution Policy • CIP • Morrison - Maierle Systems Corp. — Web Services Firm 3. Rick • Montana Public Vehicle Fueling Program 4. Jean • Parking concerns in the back since the court has moved • Status of court move 5. Sam • Purchasing Policy Future Right -of -way fees — solid waste Bid for material and services — public works Inclusion of 8 Avenue in current residential light district Feedback from attendance at meetings Disaster coordination preparedness 4 of July Committee Fee schedule — Public Works Department AGENDA DEPARTMENT HEAD MEETING MONDAY, FEBRUARY 28, 2005 COUNCIL CONFERENCE ROOM 4:15 P.M. 1. Mayor • Advertisement for individuals interested in the 4 of July Committee in March • Laurel City Voice articles — due to Cindy by Wednesday, March 9 2. Larry • Discovering Montana Registered Services Agreement • ADA evaluation of city buildings • East First Street project 3. Jan • Washing machine at FAP 4. Other Future Right -of -way fees — solid waste Bid for material and services — public works Inclusion of 8 Avenue in current residential light district Feedback from attendance at meetings Disaster coordination preparedness 4 of July Committee Fee schedule — Public Works Department AGENDA DEPARTMENT HEAD MEETING MONDAY, MARCH 14, 2005 COUNCIL CONFERENCE ROOM 4:15 P.M. 1. Mayor • Administrative Assistant position • Application for franchise fees 2. Peg • Community room use rules and application 3. Other items Future Right -of -way fees — solid waste Bid for material and services — public works Inclusion of 8 Avenue in current residential light district Feedback from attendance at meetings Disaster coordination preparedness 4 of July Committee Fee schedule — Public Works Department AGENDA DEPARTMENT HEAD MEETING MONDAY, APRIL 4, 2005 COUNCIL CONFERENCE ROOM 4:15 P.M. 1. Mayor • Schedule meetings with Mayor Olson — confirm dates and times with Cindy • Teamwork 2. Mary • Website Task Force status? • Fee schedule — water deposits, etc. 3. Jan • Washing machine FAP • EMS Disaster Cache 4. Other items Future Right -of -way fees — solid waste Bid for material and services — public works Inclusion of 8 Avenue in current residential light district Feedback from attendance at meetings Disaster coordination preparedness 4 of July Committee Fee schedule — Public Works Department AGENDA DEPARTMENT HEAD MEETING MONDAY, APRIL 18, 2005 COUNCIL CONFERENCE ROOM 4:15 P.M. 1. Gay Easton • Personnel Policy Manual • Personnel Implementation & Instruction Guide • Forms for franchise fees 2. Mary • Report on the audit 3. Sam • Purchasing Policy update 4. Other items Future Right -of -way fees — solid waste Bid for material and services — public works Inclusion of 8 Avenue in current residential light district Feedback from attendance at meetings Disaster coordination preparedness zI of July Committee Fee schedule — Public Works Department AGENDA DEPARTMENT HEAD MEETING MONDAY, MAY 3, 2005 COUNCIL CONFERENCE ROOM 4:15 P.M. 1. Other items Future Right -of -way fees — solid waste Bid for material and services — public works Inclusion of 8 Avenue in current residential light district Feedback from attendance at meetings Disaster coordination preparedness 4 of July Committee Fee schedule — Public Works Department AGENDA DEPARTMENT HEAD MEETING MONDAY, MAY 16, 2005 COUNCIL CONFERENCE ROOM 4:15 P.M. 1. Mary • Vacation requests — need to be turned in to clerk's office 2. Terry /Joel • Resolution to limit parking on east side of FAP to police, fire, and ambulance personnel only 3. Sam • Franchise application 4. Other items Future Right -of -way fees — solid waste Bid for material and services — public works Inclusion of 8 Avenue in current residential light district Feedback from attendance at meetings Disaster coordination preparedness 4 of July Committee Fee schedule — Public Works Department AGENDA DEPARTMENT HEAD MEETING MONDAY, JUNE 6, 2005 COUNCIL CONFERENCE ROOM 4:15 P.M. 1. Mayor • 4 of July Committee Report 2. Mary • Changes in Fee Schedules • Web Site Page Development • Phishing/Spam Warning 3. Other items Future Right -of -way fees — solid waste Bid for material and services — public works Inclusion of 8 Avenue in current residential light district Feedback from attendance at meetings Disaster coordination preparedness AGENDA DEPARTMENT HEAD MEETING TUESDAY, JULY 5, 2005 COUNCIL CONFERENCE ROOM 4:15 P.M. Old Business • Fee schedules — Discuss at department head meeting on July 18 • Set timeline for website page development • Policy Manual revisions • MDU franchise application — report from Mary • Resolution for street closures — Sam • Purchasing Policy — Sam • Inclusion of 8 Avenue in current residential light district New Business • Mayor o Voice articles due to Cindy — July 18 • Other items o Feedback from attendance at meetings Future Right -of -way fees — solid waste Bid for material and services — public works Disaster coordination preparedness Business licensing (Mayor/DH Meeting on 06/27/05) Council information packets AGENDA DEPARTMENT HEAD MEETING MONDAY, JULY 18, 2005 COUNCIL CONFERENCE ROOM 4:15 P.M. * * * ** 3:30 p.m. — Meeting with Technical Edge Consulting * * * ** Mayor Olson strongly urges all department heads to attend this meeting. Old Business • Fee schedules — Timeline set for the end of September • Set timeline for website page development — contact Mary and/or Steve and formulate webpage for anticipated grant • Policy Manual revisions • MDU franchise application — update from Mary New Business • Mayor o Council information packets o Voice articles due to Cindy today • Pictures for the Voice o Schedule for administrative assistant to meet with department heads o 4 of July Committee meeting — Thursday, July 21 at 7:00 p.m. • Mary o Set a cutoff date for purchases at the end of the fiscal year • Other items o Feedback from attendance at meetings Future Right -of -way fees — solid waste Bid for material and services — public works Disaster coordination preparedness Inclusion of 8 Avenue in current residential light district Business licensing (Mayor/DH Meeting on 06/27/05) Purchasing Policy — timeline anticipated to be in October Resolution for street closures — Sam AGENDA DEPARTMENT HEAD MEETING MONDAY, AUGUST 1, 2005 COUNCIL CONFERENCE ROOM 4:15 P.M. Old Business • Fee schedules — Timeline set for the end of September • Set timeline for website page development — contact Mary and/or Steve and formulate webpage for anticipated grant • Policy Manual revisions • MDU franchise application — update from Mary New Business • Mayor o Administrative Assistant o Notice to department heads: funding for the Personnel Implementation & Instruction Guide has been approved through the budget o 4 of July Committee report o Bid for construction of sewer line project • Other items o Feedback from attendance at meetings Future Right -of -way fees — solid waste Bid for material and services — public works Inclusion of 8 Avenue in current residential light district Feedback from attendance at meetings Disaster coordination preparedness Business licensing (Mayor/DH Meeting on 06/27/05) Purchasing Policy — timeline anticipated to be in October Resolution for street closures — Sam