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HomeMy WebLinkAboutOther - 2007 AGENDA DEPARTMENT HEAD MEETING TUESDAY, DECEMBER 18, 2007 3:00 P.M. COUNCIL CHAMBERS I. Review of the Council Agenda for December 18 II. Review of the draft Council Workshop Agenda for December 26 III. Department Reports A. Ambulance Service • Ambulance parking — MMIA's response B. City Council President C. Clerk/Treasurer • City's computer network o Additional server o Contract with Technical Edge D. Fire Department • Cenex contract update E. Library F. Police Department G. City Planner • Update on alley vacations H. Public Works Department • Update on water line in Sheets Subdivision • Signage at Bernhardt Road and SE 4 Street by Wal -Mart • School crosswalks I. City Attorney • Cable TV J. Mayor Olson • Web site progress • Laurel City Voice • Schedule of Fees and Charges K. Other Future Discussion: 8 Avenue project update / spreadsheet Update on Asphalt Supply GASB 34 Cemetery contract Inventory control discussion Safety Program update Tender truck USDA grant/loan update: Facility plan; Brush truck Report on fire hydrants at Wood's Powr -Grip Tony's Pawn Shop addition Report on progress with South Laurel Business SID Report on Main Street, 3` to 8 Impact Fees Feasibility Study Retention ponds Public Surplus online service — procedure Interlocal Agreement — City/County Planning Board Parking ordinance changes (January 2008) AGENDA DEPARTMENT HEAD MEETING TUESDAY, APRIL 17, 2007 COUNCIL CHAMBERS 3:00 P.M. I. Review of the Council Agenda for April 17th II. Review of the Draft Council Workshop Agenda for April 24th III. Department Reports A. Ambulance Service 1. New ambulance 2. Other issues B. City Council President C. City Court D. Clerk/Treasurer 1. Budget reminder 2. Cell phones — selling old ones to Pace Butler 3. GASB 34 compliance for new subdivisions /donated infrastructure 4. Other issues E. Fire Department 1 F. Library G. Planning Department H. Police Department I. Public Utilities 1. Report on Trunk Main and associated issues 2. Johnson Controls — Meter Replacement Project 3. Main Street Water Line punch list items 4. Other J. Public Works 1. 8 Avenue 2. Pool contract 3. Other issues K. City Attorney 1. Routing documents form L. Mayor Olson 1. Building stuff 2. Phone system quotes 3. Safety program 4. RFP for Engineering Services — advertising 5. Impact fee update M. Administrative Assistant IV. Adjourn AGENDA DEPARTMENT HEAD MEETING TUESDAY, APRIL 24, 2007 3:00 P.M. COUNCIL CHAMBERS I. Review of the Council Workshop Agenda for April 24th II. Department Reports A. Ambulance Service 1. New ambulance 2. AMR contract B. City Council President C. City Court D. Clerk/Treasurer 1. Budget reminder 2. Update on conversation with Bruce McCandless regarding GASB 34 E. Fire Department F. Library G. Planning Department H. Police Department I. Public Utilities 1. Report on Trunk Main and associated issues 2. Johnson Controls — update on meeting 3. Update on meters not hooked up 4. Main Street Water Line punch list items 5. Neumann / City of Laurel contract 6. Report on easement for Canyon Creek Ditch 7. Update on sink hole on Main Street 8. Update on purchase of the patcher J. Public Works 1. 8 Avenue update / spreadsheet 2. Pool contract update 3. Update on library parking lot 4. Update on purchase of patcher 5. Update on Asphalt Supply K. City Attorney 1. Routing documents form 2. Truck route issue L. Mayor Olson 1. Safety program update 2. RFP for Engineering Services — advertising update 3. Preparation of summer activities regarding traffic and emergency services routes 4. Feedback from computer training from Technical Edge M. Administrative Assistant Future Discussion: Impact Fees AGENDA DEPARTMENT HEAD MEETING TUESDAY, MAY 1, 2007 3:00 P.M. COUNCIL CHAMBERS I. Review of the Council Agenda for May 1" II. Review of the Draft Council Workshop Agenda for May 8th III. Department Reports A. Ambulance Service 1. New ambulance 2. AMR contract B. City Council President C. City Court D. Clerk/Treasurer 1. Budget reminder 2. Update on conversation with Pat Weber regarding GASB 34 E. Fire Department F. Library G. Planning Department H. Police Department I. Public Utilities 1. Final report on Trunk Main 2. Johnson Controls update 3. Update on meters not hooked up 4. Main Street Water Line punch list items / sink hole 5. Neumann / City of Laurel contract 6. Report on easement for Canyon Creek Ditch J. Public Works 1. Pool contract update 2. Update on library parking lot 3. Update on purchase of patcher K. City Attorney 1. Routing documents form 2. Truck route issue L. Mayor Olson 1. Safety program update 2. RFP for Engineering Services — advertising update 3. Feedback from computer training from Technical Edge M. Administrative Assistant Future Discussion: Impact Fees 8 Avenue update / spreadsheet Update on Asphalt Supply AGENDA DEPARTMENT HEAD MEETING TUESDAY, MAY 8, 2007 3:00 P.M. COUNCIL CHAMBERS I. Review of the Council Workshop Agenda for May 8th II. Department Reports A. Ambulance Service 1. New ambulance 2. AMR contract — set meeting for May 16 or 23'' B. City Council President C. City Court D. Clerk/Treasurer 1. Budget reminder / revised budget calendar 2. Update on conversation with Pat Weber regarding GASB 34 3. Update on city hall telephone system E. Fire Department 1. Schedule of fees and charges update 2. Update on contracts with Billings 3. Report on progress for new fire truck F. Library — Update on parking lot G. Planning Department H. Police Department 1. Report on stop signs on 12 Street 2. Safe to School Route 3. Report on shift bids I. Public Utilities 1. Final report on Trunk Main 2. Johnson Controls update 3. Main Street Water Line punch list items / sink hole 4. Neumann / City of Laurel contract 5. Report on easement for Canyon Creek Ditch J. Public Works 1. 8 Avenue update / spreadsheet 2. Pool contract update 3. Update on library parking lot 4. Patcher demonstration for city council 5. Staffing update 6. Spraying of parks K. City Attorney 1. Routing documents form 2. Truck route issue L. Mayor Olson 1. Safety program update 2. RFP for Engineering Services report 3. Feedback from Technical Edge assistance 4. Paper recycling M. Administrative Assistant Future Discussion: Impact Fees; Update on Asphalt Supply AGENDA DEPARTMENT HEAD MEETING TUESDAY, MAY 15, 2007 3:00 P.M. COUNCIL CHAMBERS I. Review of the Council Agenda for May 15 II. Review of the draft Council Workshop Agenda for May 29th II. Department Reports A. Ambulance Service 1. New ambulance 2. AMR contract B. City Council President — Tree Board/Arbor Day Presentation C. City Court D. Clerk/Treasurer 1. Budget reminder / revised budget calendar 2. Update on conversation with Pat Weber regarding GASB 34 E. Fire Department 1. Update on contracts with Billings 2. Report on progress for new fire truck F. Library G. Planning Department H. Police Department I. Public Utilities 1. Report on Skye Hatton's (DEQ) wallcthrough of Trunk Main Project 2. Johnson Controls update 3. Main Street Water Line punch list items / sinkhole 4. Neumann / City of Laurel contract 5. Report on date for discussion of Canyon Creek Ditch easement 6. Sinkhole at 4 Avenue and 13 Street J. Public Works 1. Report on spraying the parks 2. Pool contract update — on May 29 council workshop 3. Patcher — demonstration for council on Tuesday, May 15 at 6:00 p.m. K. City Attorney 1. Routing documents form — description of issue 2. Truck route issue L. Mayor Olson 1. Safety program update 2. RFP for Engineering Services — Report on bids 3. Finish feedback from computer training from Technical Edge 4. Paper recycling — discussion/funding for paper shredder 5. Website progress 6. Report on Planning Department 7. Communication M. Administrative Assistant Future Discussion: Impact Fees 8 Avenue update / spreadsheet Update on library parking lot Update on Asphalt Supply Staffing issues AGENDA DEPARTMENT HEAD MEETING TUESDAY, MAY 22, 2007 3:00 P.M. COUNCIL CHAMBERS I. Review of the draft Council Workshop Agenda for May 29th II. Department Reports A. Ambulance Service 1. New ambulance 2. AMR contract B. City Council President C. City Court D. Clerk/Treasurer 1. Budget reminder / revised budget calendar 2. Update on conversation with Pat Weber regarding GASB 34 E. Fire Department 1. Update on contracts with Billings 2. Report on progress for new fire truck F. Library G. Planning Department H. Police Department — Report on HIDTA Program I. Public Utilities 1. Report on Skye Hatton's (DEQ) walkthrough of Trunk Main Project 2. Johnson Controls update 3. Main Street Water Line punch list items / sinkhole 4. Neumann / City of Laurel contract 5. Report on date for discussion of Canyon Creek Ditch easement J. Public Works 1. Report on spraying the parks 2. Pool contract update — on May 29 council workshop K. City Attorney 1. Routing documents form — description of issue 2. Truck route issue L. Mayor Olson 1. Safety program update • 2. RFP for Engineering Services — Report on bids 3. Paper recycling — discussion/funding for paper shredder 4. Website progress 5. Report on Planning Department 6. Communication Future Discussion: Impact Fees 8 Avenue update / spreadsheet Update on library parking lot Update on Asphalt Supply Staffing issues AGENDA DEPARTMENT HEAD MEETING TUESDAY, MAY 22, 2007 3:00 P.M. COUNCIL CHAMBERS I. Review of the draft Council Workshop Agenda for May 29th II. Department Reports A. Ambulance Service 1. New ambulance 2. AMR contract B. City Council President C. City Court D. Clerk/Treasurer 1. Budget reminder / revised budget calendar 2. Update on conversation with Pat Weber regarding GASB 34 E. Fire Department 1. Update on contracts with Billings 2. Report on progress for new fire truck F. Library G. Planning Department H. Police Department — Report on HIDTA Program I. Public Utilities 1. Report on Skye Hatton's (DEQ) wallcthrough of Trunk Main Project 2. Johnson Controls update 3. Main Street Water Line punch list items / sinkhole 4. Neumann / City of Laurel contract 5. Report on date for discussion of Canyon Creek Ditch easement J. Public Works 1. Report on spraying the parks 2. Pool contract update — on May 29 council workshop K. City Attorney 1. Routing documents form — description of issue 2. Truck route issue L. Mayor Olson 1. Safety program update 2. RFP for Engineering Services — Report on bids 3. Paper recycling — discussion/funding for paper shredder 4. Website progress 5. Report on Planning Department 6. Communication Future Discussion: Impact Fees 8 Avenue update / spreadsheet Update on library parking lot Update on Asphalt Supply Staffing issues AGENDA DEPARTMENT HEAD MEETING TUESDAY, MAY 29, 2007 3:00 P.M. COUNCIL CHAMBERS I. Review of the Council Workshop Agenda for May 29th II. Department Reports A. Ambulance Service 1. New ambulance 2. AMR contract B. City Council President C. City Court D. Clerk/Treasurer 1. Budget reminder / revised budget calendar 2. Update on conversation with Pat Weber regarding GASB 34 E. Fire Department 1. Update on contracts with Billings 2. Report on progress for new fire truck F. Library 1. Website progress G. Police Department H. Public Utilities 1. Report on Skye Hatton's (DEQ) wallcthrough of Trunk Main Project 2. Johnson Controls update 3. Report on date for discussion of Canyon Creek Ditch easement I. Public Works 1. Pool contract update J. City Attorney 1. Routing documents form — description of issue 2. Truck route issue K. Mayor Olson 1. Safety program update 2. Paper recycling — discussion/funding for paper shredder 3. Report on Planning Department 4. Communication Future Discussion: Impact Fees 8 Avenue update / spreadsheet Update on library parking lot Update on Asphalt Supply Staffing issues AGENDA DEPARTMENT HEAD MEETING TUESDAY, JUNE 5, 2007 3:00 P.M. COUNCIL CHAMBERS I. Review of the Council Agenda for June 5 II. Review of the draft Council Workshop Agenda for June 12th III. Department Reports A. Ambulance Service 1. New ambulance update 2. AMR contract B. City Council President C. City Court D. Clerk/Treasurer 1. Budget process update 2. Update on conversation with Pat Weber regarding GASB 34 3. Bonding requirements E. Fire Department 1. Fire truck update 2. Update on other equipment F. Library 1. Website progress 2. Parking lot progress G. Police Department 1. Pandemic Interlocal agreement 2. Report on shredder H. Public Utilities 1. Report on Skye Hatton's (DEQ) walkthrough of Trunk Main Project 2. Johnson Controls update 3. Report on date for discussion of Canyon Creek Ditch easement I. Public Works 1. Pool contract update 2. Report from Zee Creative J. City Attorney 1. Routing documents form 2. Truck route issue K. Mayor Olson 1. Safety program update 2. Report on Planning Department 3. Discussion regarding form of government 4. Draft ordinance — height restrictions 5. Cemetery contract Future Discussion: Impact Fees 8 Avenue update / spreadsheet Update on Asphalt Supply Staffing issues AGENDA DEPARTMENT HEAD MEETING TUESDAY, JUNE 12, 2007 3:00 P.M. COUNCIL CHAMBERS I. Review of the Council Workshop Agenda for June 12th II. Department Reports A. Ambulance Service 1. New ambulance update 2. AMR contract / Tri- valley intercept B. City Council President C. City Court D. Clerk/Treasurer 1. Budget process update 2. Bonding requirements E. Fire Department 1. Fire truck update 2. Update on other equipment F. Library 1. Website progress 2. Parking lot progress G. Police Department 1. Report on shredder 2. Update on video camera H. Public Utilities 1. Report on Skye Hatton's (DEQ) walkthrough of Trunk Main Project 2. Johnson Controls update 3. Report on date for discussion of Canyon Creek Ditch easement I. Public Works 1. 4 of July meeting 2. Garbage routes J. City Attorney 1. Truck route issue 2. Cable Montana K. Mayor Olson 1. Safety program update 2. Report on Planning Department 3. Cemetery contract Future Discussion: Impact Fees 8 Avenue update / spreadsheet Update on Asphalt Supply Staffing issues GASB 34 AGENDA DEPARTMENT HEAD MEETING TUESDAY, JUNE 19, 2007 3:00 P.M. COUNCIL CHAMBERS I. Review of the Council Agenda for June 19 II. Review of the Draft Council Workshop Agenda for June 26th III. Department Reports A. Ambulance Service 1. New ambulance update 2. AMR contract / Tri- valley intercept B. City Council President C. City Court D. Clerk/Treasurer 1. Budget process update 2. Bonding requirements and ordinance update E. Fire Department 1. Fire truck update 2. Update on other equipment 3. Update on mailing F. Library 1. Website progress 2. Parking lot progress G. Police Department 1. Report on shredder; report on school contact — Shilloy Lowe 2. Update on video camera H. Public Utilities 1. Report on Skye Hatton's (DEQ) wallcthrough of Trunk Main Project 2. Johnson Controls update 3. Report on date for discussion of Canyon Creek Ditch easement 4. Neptune training opportunity I. Public Works 1. 4 of July meeting 2. Garbage routes 3. Report on progress with South Laurel businesses J. City Attorney 1. Truck route issue 2. Cable Montana K. Mayor Olson 1. Safety program update 2. Report on Planning Department 3. Cemetery contract 4. Discussion of canopy height ordinance 5. Risk analysis — skateboarding Future Discussion: Impact Fees 8 Avenue update / spreadsheet Update on Asphalt Supply Staffing issues GASB 34 AGENDA DEPARTMENT HEAD MEETING TUESDAY, JUNE 26, 2007 3:00 P.M. COUNCIL CHAMBERS I. Review of the Council Workshop Agenda for June 26th II. Department Reports A. Ambulance Service 1. New ambulance update 2. AMR contract / Tri- valley intercept B. City Council President C. City Court D. Clerk/Treasurer 1. Budget process update E. Fire Department 1. Fire truck update 2. Update on other equipment 3. Update on mailing F. Library 1. Website progress 2. Parking lot progress G. Police Department 1. Report on shredder; report on school contact H. Public Utilities 1. Neptune training opportunity I. Public Works 1. Garbage routes 2. Report on progress with South Laurel business SID J. City Attorney 1. Truck route issue 2. Cable Montana K. Mayor Olson 1. Safety program update 2. Report on Planning Department 3. Cemetery contract 4. Discussion of canopy height ordinance Future Discussion: Impact Fees 8 Avenue update / spreadsheet Update on Asphalt Supply Staffing issues GASB 34 Bonding requirements and ordinance update AGENDA DEPARTMENT HEAD MEETING TUESDAY, JULY 3, 2007 3:00 P.M. COUNCIL CHAMBERS I. Review of the Council Agenda for July 3rd II. Review of the Council Workshop Agenda for July 10 III. Department Reports A. Ambulance Service 1. New ambulance update 2. Remodel bay B. City Council President C. City Court D. Clerk/Treasurer 1. Budget process update E. Fire Department 1. Fire truck update F. Library 1. Website progress 2. Parking lot progress G. Police Department 1. SRO contract H. Public Utilities 1. Neptune training opportunity 2. Alive After Five block party update I. Public Works 1. Report on progress with South Laurel business SID and Main Street, 3` to 8 J. City Attorney 1. Truck route issue 2. Cable Montana K. Mayor Olson 1. Safety program update 2. Report on Planning Department 3. Cemetery contract 4. Discussion of canopy height ordinance 5. Airport Authority Future Discussion: Impact Fees 8 Avenue update / spreadsheet Update on Asphalt Supply Staffing issues GASB 34 Bonding requirements and ordinance update AGENDA DEPARTMENT HEAD MEETING TUESDAY, JULY 10, 2007 3:00 P.M. COUNCIL CHAMBERS I. Review of the Council Workshop Agenda for July 10 II. Department Reports A. Ambulance Service 1. New ambulance update B. City Council President C. City Court D. Clerk/Treasurer 1. Budget process update E. Fire Department 1. Fire truck update F. Library 1. Website progress 2. Parking lot progress G. Police Department 1. SRO contract 2. Alive After Five block party update H. Public Utilities I. Public Works 1. Report on progress with South Laurel business SID and Main Street, 3 to 8 J. City Attorney 1. Truck route issue 2. Cable Montana K. Mayor Olson 1. Safety program update 2. Report on Planning Department 3. Cemetery contract 4. Discussion of canopy height ordinance 5. Airport Authority Future Discussion: Impact Fees 8 Avenue update / spreadsheet Update on Asphalt Supply Staffing issues GASB 34 Bonding requirements and ordinance update Protocol to notify Fire Department of severe water breaks Remodel ambulance bay AGENDA DEPARTMENT HEAD MEETING TUESDAY, JULY 17, 2007 3:00 P.M. COUNCIL CHAMBERS I. Review of the Council Agenda for July 17 II. Review of the draft Council Workshop Agenda for July 31 III. Department Reports A. Ambulance Service • New ambulance update B. City Council President C. City Court D. Clerk/Treasurer • Budget process update E. Fire Department • Fire truck update F. Library • Website progress • Parking lot progress G. Police Department • SRO contract H. Public Utilities • $750,000 TSEP Grant I. Public Works • Report on progress with South Laurel Business SID and Main Street, 3' to 8 J. City Attorney • Truck route issue • Cable Montana K. Mayor Olson • Safety program update • Report on Planning Department • Cemetery contract • Discussion of canopy height ordinance • Temporary use permit Future Discussion: Impact Fees 8 Avenue update / spreadsheet Update on Asphalt Supply Staffing issues GASB 34 Bonding requirements and ordinance update Protocol to notify Fire Department of severe water breaks Remodel ambulance bay Airport Authority AGENDA DEPARTMENT HEAD MEETING TUESDAY, JULY 24, 2007 3:00 P.M. COUNCIL CHAMBERS I. Review of the draft Council Workshop Agenda for July 31 II. Department Reports A. Ambulance Service • New ambulance update B. City Council President C. City Court D. Clerk/Treasurer • Budget process update E. Fire Department • Fire truck update F. Library • Website progress • Parking lot progress G. Police Department • SRO contract H. Public Utilities • $750,000 TSEP Grant I. Public Works • Report on progress with South Laurel Business SID and Main Street, 3' to 8 J. City Attorney • Truck route issue • Cable Montana K. Mayor Olson • Safety program update • Report on Planning Department • Cemetery contract • Discussion of canopy height ordinance • Temporary use permit • Surplus auction Future Discussion: Impact Fees 8 Avenue update / spreadsheet Update on Asphalt Supply Staffing issues GASB 34 Bonding requirements and ordinance update Protocol to notify Fire Department of severe water breaks Remodel ambulance bay Airport Authority AGENDA DEPARTMENT HEAD MEETING TUESDAY, JULY 31, 2007 3:00 P.M. COUNCIL CHAMBERS I. Review of the Council Workshop Agenda for July 31 II. Department Reports A. Ambulance Service • New ambulance update B. City Council President C. City Court D. Clerk/Treasurer • Budget process update E. Fire Department • Fire truck update F. Library • Website progress • Parking lot progress G. Police Department • SRO contract H. Public Utilities • $750,000 TSEP Grant I. Public Works • Report on progress with South Laurel Business SID and Main Street, 3' to 8 J. City Attorney • Truck route issue • Cable Montana K. Mayor Olson • Safety program update • Report on Planning Department • Cemetery contract • Discussion of canopy height ordinance • Temporary use permit • Surplus auction Future Discussion: Impact Fees 8 Avenue update / spreadsheet Update on Asphalt Supply Staffing issues GASB 34 Bonding requirements and ordinance update Protocol to notify Fire Department of severe water breaks Remodel ambulance bay Airport Authority AGENDA DEPARTMENT HEAD MEETING TUESDAY, AUGUST 7, 2007 3:00 P.M. COUNCIL CHAMBERS Review of the Council Agenda for August 7th II. Review of the draft Council Workshop Agenda for August 14 III. Department Reports A. Ambulance Service • New ambulance update B. City Council President C. City Court D. Clerk/Treasurer • Budget process update E. Fire Department • Fire truck update F. Library • Website progress • Parking lot progress G. Police Department • SRO contract H. Public Utilities • $750,000 TSEP Grant • South side water line issue I. Public Works • Report on progress with South Laurel Business SID and Main Street, 3` to 8 J. City Attorney • Truck route issue • Cable Montana K. Mayor Olson • Safety program update • Report on Planning Department • Cemetery contract • Discussion of canopy height ordinance • Temporary use permit • Surplus auction • Impact Fees Future Discussion: 8 Avenue update / spreadsheet Update on Asphalt Supply Staffing issues GASB 34 Bonding requirements and ordinance update Protocol to notify Fire Department of severe water breaks Remodel ambulance bay Airport Authority AGENDA DEPARTMENT HEAD MEETING TUESDAY, AUGUST 14, 2007 3:00 P.M. COUNCIL CHAMBERS I. Review of the Council Workshop Agenda for August 14 II. Department Reports A. Ambulance Service • New ambulance update B. City Council President C. City Court D. Clerk/Treasurer • Budget process update E. Fire Department • Fire truck update • Tender truck • Cenex contract F. Library • Website progress • Parking lot progress G. Police Department • SRO contracts • Safe to School route H. Public Utilities • South side water line issue • 8 Avenue project — update regarding sewer, water, storm water costs I. Public Works • Report on progress with South Laurel Business SID and Main Street, 3 to 8th J. City Attorney • Truck route issue • Cable Montana • Temporary use permit K. Mayor Olson • $750,000 TSEP Grant • Report on Planning Department • Cemetery contract Future Discussion: Safety program update Discussion of canopy height ordinance Impact Fees 8 Avenue update / spreadsheet Update on Asphalt Supply Staffing issues GASB 34 Bonding requirements and ordinance update Protocol to notify Fire Department of severe water breaks Remodel ambulance bay Airport Authority AGENDA DEPARTMENT HEAD MEETING TUESDAY, AUGUST 21, 2007 3:00 P.M. COUNCIL CHAMBERS Review of the Council Agenda for August 21 II. Review of the draft Council Workshop Agenda for August 28 III. Department Reports A. Ambulance Service B. City Council President C. City Court D. Clerk/Treasurer • Budget process update E. Fire Department • Fire truck update • Tender truck • Cenex contract F. Library • Website progress • Parking lot progress G. Police Department • SRO contracts • Safe to School route H. Public Utilities • South side water line issue • 8 Avenue project — update regarding sewer, water, storm water costs I. Public Works • Report on progress with South Laurel Business SID and Main Street, 3 to 8th • Dust control at Schessler Ready Mix J. City Attorney • Truck route issue • Cable Montana • Temporary use permit K. Mayor Olson • Administration of the $750,000 TSEP Grant • Report on Planning Department • Cemetery contract Future Discussion: Safety program update Discussion of canopy height ordinance Impact Fees 8 Avenue update / spreadsheet Update on Asphalt Supply Staffing issues GASB 34 Bonding requirements and ordinance update Protocol to notify Fire Department of severe water breaks Remodel ambulance bay Airport Authority AGENDA DEPARTMENT HEAD MEETING TUESDAY, AUGUST 28, 2007 3:00 P.M. COUNCIL CHAMBERS Review of the Council Workshop Agenda for August 28 II. Department Reports A. Ambulance Service • AMR contract update B. City Council President C. City Court D. Clerk/Treasurer • Budget process update E. Fire Department • Fire truck update • Tender truck • Cenex contract F. Library • Website progress • Parking lot progress G. Police Department • SRO contracts H. Public Utilities • 8th Avenue project — update regarding sewer, water, storm water costs I. Public Works • Report on progress with South Laurel Business SID and Main Street, 3 rd to 8 th • Dust control at Schessler Ready Mix J. City Attorney • Truck route issue • Temporary use permit K. Mayor Olson • Administration of the $750,000 TSEP Grant • Impact Fees Future Discussion: Safety program update 8th Avenue update / spreadsheet Update on Asphalt Supply GASB 34 South side water line issue Cemetery contract AGENDA DEPARTMENT HEAD MEETING TUESDAY, SEPTEMBER 4, 2007 3:00 P.M. COUNCIL CHAMBERS I. Review of the council agenda for September 4 II. Review of the draft council workshop agenda for September 11 III. Department Reports A. Ambulance Service • AMR contract update B. City Council President C. City Court D. Clerk/Treasurer • Budget process update • Surplus auction — September 8 E. Fire Department • Fire truck update • Tender truck • Cenex contract • Siren F. Library • Website progress • Parking lot progress G. Police Department • SRO contracts H. Public Utilities • 8th Avenue project — update regarding sewer, water, storm water costs • Update on restrooms at parks • Report on fire hydrants at Wood's Powr -Grip I. Public Works • Report on progress with South Laurel Business SID and Main Street, 3` to 8 • Update on request for street closure — First Avenue between Main and First Streets J. City Attorney • Truck route issue • Temporary use permit • Draft annexation ordinance • Additional information on car dealer parking lots K. Mayor Olson • Administration of the $750,000 TSEP Grant • Impact Fees • Johnson Controls — discussion regarding service during project Future Discussion: Safety program update 8 Avenue update / spreadsheet Update on Asphalt Supply GASB 34 South side water line issue Cemetery contract Inventory control discussion AGENDA DEPARTMENT HEAD MEETING TUESDAY, SEPTEMBER 11, 2007 3:00 P.M. COUNCIL CHAMBERS I. Review of the Council Workshop agenda for September 11 II. Department Reports A. Ambulance Service • AMR contract update B. City Council President C. City Court D. Clerk/Treasurer • Budget process update E. Fire Department • Fire truck update • Tender truck • Cenex contract • Siren F. Library • Website progress • Parking lot progress G. Police Department H. Public Utilities • 8 Avenue project — update regarding sewer, water, storm water costs • Update on restrooms at parks • Report on fire hydrants at Wood's Powr -Grip I. Public Works • Report on progress with South Laurel Business SID and Main Street, 3 to 8 • Update on request for street closure — First Avenue between Main and First Streets J. City Attorney • Truck route issue • Draft annexation ordinance K. Mayor Olson • Impact Fees • Johnson Controls — discussion regarding service during project Future Discussion: Safety program update 8 Avenue update / spreadsheet Update on Asphalt Supply GASB 34 South side water line issue Cemetery contract Inventory control discussion AGENDA DEPARTMENT HEAD MEETING TUESDAY, SEPTEMBER 25, 2007 3:00 P.M. COUNCIL CHAMBERS I. Review of the Council Workshop Agenda for September 25 II. Department Reports A. Ambulance Service • AMR contract discussion B. City Council President C. City Court D. Clerk/Treasurer E. Fire Department • Tender truck • Cenex contract • Siren • USDA grant /loan update o Facility plan o Brush truck F. Library • Parking lot progress G. Police Department • Dispatcher hiring progress H. Public Utilities • Report on fire hydrants at Wood's Powr -Grip I. Public Works • Report on progress with South Laurel Business SID • Report on Main Street, 3' to 8th J. City Planner K. City Attorney • Truck route issue • Draft annexation ordinance L. Mayor Olson • Website progress • Safety Program update M. Other Future Discussion: 8 Avenue update / spreadsheet Update on Asphalt Supply GASB 34 South side water line issue Cemetery contract Inventory control discussion , Tax Increment Finance District 8 Avenue project — update regarding sewer, water, storm water costs Impact Fees AGENDA DEPARTMENT HEAD MEETING TUESDAY, OCTOBER 2, 2007 3:00 P.M. COUNCIL CHAMBERS I. Review of the Council Agenda for October 2 " II. Review of the Council Workshop Agenda for October 9 III. Department Reports A. Ambulance Service • AMR contract discussion B. City Council President C. Clerk/Treasurer • Quarterly Budget Report — October 30 D. Fire Department • Tender truck • Cenex contract update • Siren update • USDA grant /loan update o Facility plan o Brush truck E. Library • Parking lot progress F. Police Department • Dispatcher hiring progress • Website progress G. Public Utilities • Report on fire hydrants at Wood's Powr -Grip • Update on water line in Russell Subdivision H. Public Works • Report on progress with South Laurel Business SID • Report on Main Street, 3` to 8 I. City Planner • Update on alley vacations J. City Attorney • Truck route issue • Draft annexation ordinance K. Mayor Olson • Safety Program update L. Other Future Discussion: 8` Avenue update / spreadsheet Update on Asphalt Supply GASB 34 South side water line issue Cemetery contract Inventory control discussion Tax Increment Finance District 8` Avenue project — update regarding sewer, water, storm water costs Impact Fees AGENDA DEPARTMENT HEAD MEETING TUESDAY, OCTOBER 9, 2007 3:00 P.M. COUNCIL CHAMBERS I. Review of the Council Workshop Agenda for October 9 II. Department Reports A. Ambulance Service • AMR contract discussion B. City Council President C. Clerk/Treasurer • Quarterly Budget Report — October 30 D. Fire Department • Tender truck • Cenex contract update • Siren update • USDA grant /loan update o Facility plan o Brush truck E. Library • Parking lot progress F. Police Department • Dispatcher hiring progress • Website progress G. Public Utilities • Report on fire hydrants at Wood's Powr -Grip • Update on water line in Russell Subdivision H. Public Works • Report on progress with South Laurel Business SID • Report on Main Street, 3' to 8th I. City Planner • Update on alley vacations J. City Attorney • Truck route issue • Draft annexation ordinance K. Mayor Olson • Safety Program update L. Other Future Discussion: 8 Avenue update / spreadsheet Update on Asphalt Supply GASB 34 South side water line issue Cemetery contract Inventory control discussion Tax Increment Finance District 8 Avenue project — update regarding sewer, water, storm water costs Impact Fees AGENDA DEPARTMENT HEAD MEETING TUESDAY, OCTOBER 16, 2007 3:00 P.M. COUNCIL CHAMBERS Review of the Council Agenda for October 16` II. Review of the Draft Council Workshop Agenda for October 30 III. Department Reports A. Ambulance Service • AMR contract discussion B. City Council President C. Clerk/Treasurer • Quarterly Budget Report — October 30 D. Fire Department • Tender truck • Cenex contract update • Siren update • USDA grant/loan update o Facility plan o Brush truck E. Library • Parking lot progress F. Police Department • Dispatcher hiring progress • Website progress G. Public Utilities • Report on fire hydrants at Wood's Powr -Grip • Update on water line in Sheets Subdivision H. Public Works • Report on progress with South Laurel Business SID • Report on Main Street, 3' to 8 I. City Planner • Update on alley vacations J. City Attorney • Truck route issue • Draft annexation ordinance K. Mayor Olson • Safety Program update • Schedule of Fees and Charges L. Other Future Discussion: 8 Avenue update / spreadsheet Update on Asphalt Supply GASB 34 South side water line issue Cemetery contract Inventory control discussion Tax Increment Finance District 8 Avenue project — update regarding sewer, water, storm water costs Impact Fees AGENDA DEPARTMENT HEAD MEETING TUESDAY, OCTOBER 23, 2007 3:00 P.M. COUNCIL CHAMBERS Review of the Draft Council Workshop Agenda for October 30 II. Department Reports A. Ambulance Service • AMR contract discussion B. City Council President C. Clerk/Treasurer • Quarterly Budget Report — October 30 D. Fire Department • Tender truck • Cenex contract update • USDA grant/loan update o Facility plan o Brush truck E. Library • Parking lot progress F. Police Department • Dispatcher hiring progress • Update on code enforcement position G. Public Utilities • Report on fire hydrants at Wood's Powr -Grip • Update on water line in Sheets Subdivision • Retention ponds H. Public Works • Report on progress with South Laurel Business SID • Report on Main Street, 3'd to 8 • Update on staffing • Update on survey line on 13 Street I. City Planner • Update on alley vacations • Tony's Pawn Shop addition • Update on tree nursery at 1500 Valley Drive J. City Attorney • Truck route issue • Draft annexation ordinance • Cable TV K. Mayor Olson • Schedule of Fees and Charges • Website progress L. Other Future Discussion: 8 Avenue update / spreadsheet Update on Asphalt Supply GASB 34 Cemetery contract Inventory control discussion Tax Increment Finance District 8 Avenue project — update regarding sewer, water, storm water costs Impact Fees Safety Program update Allocation for siren AGENDA DEPARTMENT HEAD MEETING TUESDAY, OCTOBER 30, 2007 3:00 P.M. COUNCIL CHAMBERS I. Review of the Council Workshop Agenda for October 30 II. Department Reports A. Ambulance Service • AMR contract discussion B. City Council President C. Clerk/Treasurer D. Fire Department • Tender truck • Cenex contract update • USDA grant/loan update o Facility plan o Brush truck E. Library • Parking lot progress F. Police Department • Dispatcher hiring progress • Update on code enforcement position G. Public Utilities • Report on fire hydrants at Wood's Powr -Grip • Update on water line in Sheets Subdivision • Retention ponds H. Public Works • Report on progress with South Laurel Business SID • Report on Main Street, 3` to 8 • Update on staffing • Update on survey line on 13 Street I. City Planner • Update on alley vacations • Tony's Pawn Shop addition • Update on tree nursery at 1500 Valley Drive J. City Attorney • Truck route issue • Draft annexation ordinance • Cable TV K. Mayor Olson • Schedule of Fees and Charges • Website progress L. Other Future Discussion: 8 Avenue update / spreadsheet Update on Asphalt Supply GASB 34 Cemetery contract Inventory control discussion Tax Increment Finance District 8 Avenue project — update regarding sewer, water, storm water costs Impact Fees Safety Program update Allocation for siren AGENDA DEPARTMENT HEAD MEETING TUESDAY, NOVEMBER 6, 2007 3:00 P.M. COUNCIL CHAMBERS I. Review of the Council Agenda for November 6th II. Review of the draft Council Workshop Agenda for November 13 III. Department Reports A. Ambulance Service B. City Council President C. Clerk/Treasurer • Audit • Public Surplus Online Service D. Fire Department • Cenex contract update E. Library F. Police Department • Ordinance — No parking signs on Bernhardt Road G. Public Works Department • Report on fire hydrants at Wood's Powr -Grip • Update on water line in Sheets Subdivision • Retention ponds • Report on progress with South Laurel Business SID • Report on Main Street, 3 to 8 • Update on staffing • Update on survey line on 13 Street I. City Planner • Update on alley vacations • Tony's Pawn Shop addition • Update on tree nursery at 1500 Valley Drive J. City Attorney • Draft annexation ordinance • Cable TV K. Mayor Olson • Website progress • Periodic budget reviews L. Other Future Discussion: 8 Avenue project update / spreadsheet Update on Asphalt Supply GASB 34 Cemetery contract Inventory control discussion Tax Increment Finance District Impact Fees Safety Program update Allocation for siren AMR contract discussion Tender truck USDA grant/loan update: Facility plan; Brush truck Schedule of Fees and Charges AGENDA DEPARTMENT HEAD MEETING TUESDAY, NOVEMBER 13, 2007 3:00 P.M. COUNCIL CHAMBERS I. Review of the Council Workshop Agenda for November 13 II. Department Reports A. Ambulance Service • Schedule of fees and charges B. City Council President C. Clerk/Treasurer • Public Surplus online service • Impact Fees Feasibility Study D. Fire Department • Cenex contract update E. Library F. Police Department • Parking ordinance changes G. City Planner • Update on alley vacations • Tony's Pawn Shop addition update • Update on tree nursery at 1500 Valley Drive H. Public Works Department • Report on fire hydrants at Wood's Powr -Grip • Update on water line in Sheets Subdivision • Retention ponds • Report on progress with South Laurel Business SID • Report on Main Street, 3 to 8 • Update on staffing I. City Attorney • Draft annexation ordinance • Cable TV J. Mayor Olson • Website progress K. Other Future Discussion: 8 Avenue project update / spreadsheet Update on Asphalt Supply GASB 34 Cemetery contract Inventory control discussion Safety Program update Tender truck USDA grant/loan update: Facility plan; Brush truck Schedule of Fees and Charges AGENDA DEPARTMENT HEAD MEETING TUESDAY, NOVEMBER 20, 2007 3:00 P.M. COUNCIL CHAMBERS I. Review of the Council Agenda for November 20 II. Review of the draft Council Workshop Agenda for November 27 III. Department Reports A. James Huertas — City of Laurel website B. Ambulance Service • Schedule of fees and charges C. City Council President D. Clerk/Treasurer • Public Surplus online service • Impact Fees Feasibility Study E. Fire Department • Cenex contract update F. Library G. Police Department • Parking ordinance changes H. City Planner • Update on alley vacations • Tony's Pawn Shop addition • Update on tree nursery at 1500 Valley Drive I. Public Works Department • Update on water line in Sheets Subdivision • Retention ponds • Report on progress with South Laurel Business SID • Report on Main Street, 3''to 8 • Update on staffing J. City Attorney • Draft annexation ordinance • Cable TV K. Mayor Olson • Website progress L. Other Future Discussion: 8 Avenue project update / spreadsheet Update on Asphalt Supply GASB 34 Cemetery contract Inventory control discussion Safety Program update Tender truck USDA grant/loan update: Facility plan; Brush truck Schedule of Fees and Charges Report on fire hydrants at Wood's Powr -Grip AGENDA DEPARTMENT HEAD MEETING TUESDAY, NOVEMBER 27, 2007 3:00 P.M. COUNCIL CHAMBERS I. Review of the Council Workshop Agenda for November 27 II. Department Reports A. Ambulance Service B. City Council President C. Clerk/Treasurer • Public Surplus online service D. Fire Department • Cenex contract update E. Library F. Police Department • Parking ordinance changes G. City Planner • Update on alley vacations • Update on tree nursery at 1500 Valley Drive H. Public Works Department • Update on water line in Sheets Subdivision • Retention ponds • Update on staffing I. City Attorney • Cable TV J. Mayor Olson • Website progress K. Other Future Discussion: 8 Avenue project update / spreadsheet Update on Asphalt Supply GASB 34 Cemetery contract Inventory control discussion Safety Program update Tender truck USDA grant/loan update: Facility plan; Brush truck Schedule of Fees and Charges Report on fire hydrants at Wood's Powr -Grip Tony's Pawn Shop addition Report on progress with South Laurel Business SID Report on Main Street, 3' to 8 Impact Fees Feasibility Study AGENDA DEPARTMENT HEAD MEETING TUESDAY, DECEMBER 4, 2007 3:00 P.M. COUNCIL CHAMBERS I. Miral Gamradt — CIP Kickoff Meeting II. Review of the Council Agenda for December 4th III. Review of the draft Council Workshop Agenda for December 11th IV. Department Reports A. Ambulance Service B. City Council President C. Clerk/Treasurer • Public Surplus online service — procedure • City's computer network o Live Meeting o Additional server D. Fire Department • Cenex contract update E. Library F. Police Department • Parking ordinance changes G. City Planner • Update on alley vacations • Update on tree nursery at 1500 Valley Drive H. Public Works Department • Update on water line in Sheets Subdivision • Update on staffing I. City Attorney • Cable TV J. Mayor Olson • Website progress • Laurel City Voice K. Other Future Discussion: 8 Avenue project update / spreadsheet Update on Asphalt Supply GASB 34 Cemetery contract Inventory control discussion Safety Program update Tender truck USDA grant/loan update: Facility plan; Brush truck Schedule of Fees and Charges Report on fire hydrants at Wood's Powr -Grip Tony's Pawn Shop addition Report on progress with South Laurel Business SID Report on Main Street, 3' to 8 Impact Fees Feasibility Study Retention ponds AGENDA DEPARTMENT HEAD MEETING TUESDAY, DECEMBER 11, 2007 3:00 P.M. COUNCIL CHAMBERS I. Review of the Council Workshop Agenda for December 11 II. Department Reports A. Ambulance Service • Ambulance parking — MMIA's response B. City Council President C. Clerk/Treasurer • City's computer network o Additional server o Contract with Technical Edge D. Fire Department • Cenex contract update E. Library F. Police Department • Parking ordinance changes G. City Planner • Update on alley vacations • Report on Main Street Program presentation in Red Lodge H. Public Works Department • Update on water line in Sheets Subdivision • Signage at Bernhardt Road and SE 4 Street by Wal -Mart • School crosswalks I. City Attorney • Cable TV J. Mayor Olson • Web site progress • Laurel City Voice K. Other Future Discussion: 8 Avenue project update / spreadsheet Update on Asphalt Supply GASB 34 Cemetery contract Inventory control discussion Safety Program update Tender truck USDA grant/loan update: Facility plan; Brush truck Schedule of Fees and Charges Report on fire hydrants at Wood's Powr -Grip Tony's Pawn Shop addition Report on progress with South Laurel Business SID Report on Main Street, 3' to 8 Impact Fees Feasibility Study Retention ponds Public Surplus online service — procedure Interlocal Agreement — City/County Planning Board