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HomeMy WebLinkAboutBudget/Finance Committee Minutes 10.18.2011 MINUTES BUDGET/FINANCE COMMITTEE October 18, 2011 5:30 P.M. COUNCIL CONFERENCE ROOM MEMBERS PRESENT: Mark Mace Chuck Dickerson Emelie Eaton Doug Poehls OTHERS PRESENT: Shirley Ewan Mayor Ken Olson Chairman Mark Mace called the regular meeting of the Budget/Finance Committee to order at 5:40 p.m. There was no public in attendance. The minutes of the October 4, 2011 meeting were presented and approved via motion by Emelie, seconded by Doug, and passed unanimously. The Utility Billing adjustments were reviewed by the Committee. There were no unusual adjustments. Doug made a motion to approve the adjustments, seconded by Emelie, motion passed. The Mayor approved and signed the August journal voucher. The September financial statements were reviewed by the Committee. Shirley went through the month's reconciliation, actual vs. budgeted sheet and the monthly graphs of the major funds. Shirley informed the committee that the Street Maintenance Fund has a $60,000 cash deficit. The finishing up of the 3' Ave and 5 Streets has used up the balance of the cash available. The fund will remain negative until the tax revenues are received in December. Doug asked what they will do to pay their bills from now until December. Shirley stated that they will be using the large pool of cash from the other funds until they receive the assessments. Discussion was held in regards to raising the assessment level next year to avoid this happening again. The consensus of the committee was that the Street Maintenance is high enough at this time and some projects may have to be moved to the future. Motion was made by Doug to approve the financial statement, seconded by Emelie. Motion passed. There was no purchase requisition presented to the Committee. The Comp /OT reports for PPE October 7, 2011were reviewed by the Committee. There were no questions regarding the overtime reports. The Payroll Register for PPE 10/7/11 totaling $168,370.63 was reviewed by the Committee. Motion was made by Chuck, seconded by Emelie, to recommend Council's approval of the payroll register. Motion passed unanimously. 1 Budget/Finance Committee October 18, 2011 Clerk/Treasurer's Comments: Shirley asked the committee if they had received the e-mail regarding the training in Big Timber on October 25 Everyone has received it and Mark Mace and the Mayor will plan on attending the training with MMIA. Dan Clark, from the Local Government Center, will also be present. Mayor's Comments: Public Works Union Update: The City and the Union will be meeting with the Mediator tomorrow at 10:00 a.m. The Mayor informed the Committee that there is a "no- strike" clause in the Union Contract. If mediation fails, the next step will be arbitration. Currently the City is offering a three -year contract with the 1s year wage increase of $.25, the 2" year increase of $.25 and the 3rd year increase of $.30. The City is also offering a $.10/hr increase for employees with a required certification, as well as an increase to those employees willing to study and pass the certification necessary. This will help the City, as well as the employee, in maintaining a pool of employees that will be able to step in to other positions as older employees retire or someone becomes ill. Chuck asked what happens if the City pays for the training and the employee quits to take another position outside of the City. Chuck stated that there should be a stipulation in the contract that after an employee receives their certification, they must work for the City for a certain time frame or reimburse the City for their training costs. The City is not offering anything further on health insurance. The Union is asking for a 1 year contract with $.60 as the wage increase. Park Maintenance Districts: Heidi has not talked to Mr. Roth yet, but he only seems interested in putting in the sprinkler system rather than doing the whole project at Elena Subdivision. The Mayor doesn't think anything will be done this fall. Emelie asked if the Fire Department would consider burning the weeds down this fall. The Mayor stated that he will ask the Fire Department to address the problem. Lighting District South Laurel: The Mayor stated that he doubts if the business owners would be interested in another SID at this time as they will be paying for the Street SID starting in November. It may be possible to bore for the lights rather than cut up the new street and possibly put in sidewalks at the same time. The City should probably wait a couple of years before requesting this of the SE 4 Street businesses. Chuck said to put it back under future items with a 2013 year behind the topic. Other: The Mayor asked the Committee if they would be interested in a retreat in January or February of 2012. The Mayor would like to see Dan Clark attend, as well as MMIA representatives to discuss liabilities. He will bring this up at the next council workshop to see if other council members would be interested. The reason for waiting until after the 1s of the year is so the City will know which Council members will be returning and whether there will be some new members. 2 Budget/Finance Committee October 18, 2011 For the Next Agenda: Place Lighting District for South Laurel Business District - 2013 back on Future Meetings and move up another topic. The next regular Budget /Finance meeting will be on Tuesday, November 1, 2011, at 5:30 p.m. The meeting adjourned at 6:25 p.m. Respectfully submitted, r 1 r Shirley Ewan, City Clerk/Treasurer 3