HomeMy WebLinkAboutBudget/Finance Committee Minutes 11.01.2011 MINUTES
BUDGET/FINANCE COMMITTEE
November 1, 2011 5:30 P.M.
COUNCIL CONFERENCE ROOM
MEMBERS PRESENT: Mark Mace, Chairman Emelie Eaton
Doug Poehls Chuck Dickerson
OTHERS PRESENT: Shirley Ewan Mayor Kenneth Olson
Chairman Mace called the regular meeting of the Budget/Finance Committee to order at 5:35 p.m. There was no
public in attendance.
The minutes of the October 18, 2011 meeting were presented and approved via motion by Emelie, seconded by
Doug and passed unanimously.
Doug made a motion to approve the claims, in the amount of $255,821.82 for Council consent; Chuck seconded the
motion, all in favor, motion passed.
There were no purchase requisitions presented to the committee.
The Comp /OT reports for PPE 10/16/2011 were reviewed. There were no questions.
The Payroll Register for PPE 10/26/11 totaling $160,273.68 was reviewed by the Committee. Motion was made
by Chuck, seconded by Emelie to recommend council approval of the payroll register. Motion passed.
Clerk/Treasurer's Comments:
Shirley informed the Committee that Kurt will be going out to bid for a new garbage truck. The truck should arrive
sometime in June, 2012.
Mayor's Comments:
Local 316 Union Update
The Mayor informed the Committee that he is waiting for the Union to approve the last offer from the City, which
includes a three year contract. The first year the union will receive $.25/hr, second year $.25/hr and the third year
will be a 2% increase. The increase will be retroactive to July 1, 2011; no additional personal leave will be given.
A relief operator will be added to Addendum B, no change in the probationary period. Sam and a Union Rep will
do the housekeeping on the Union language in the contract and the City will provide $.15/hour for certified
employees. Chuck inquired as to whether the employee would have to pay back the amount that was expended on
their training and the $.15/hour increase if they left prior to 2 years. The Mayor stated that had not been addressed
in the contract. The Police Union has not been required to pay back their training and he's sure the Public Service
Union would not accept this required pay back. There will be a clause in the contract that states if an employee,
after receiving their certification, does not apply for the opening, they will lose their chance to reapply for 5 years.
Chuck then asked how many individuals this would entail. The Mayor stated that there are 12 with certificates and
6 more would qualify if they pass the testing requirements.
The Mayor stated that he was glad to see the three year contract, as the negotiations for the Police Union will be
beginning here in a couple of months.
Park Maintenance District:
Nothing new to report regarding this topic.
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Budget/Finance Committee
November 1, 2011
Resolution to Transfer Riverside Park Revenues to CIP:
This is one of the topics taken from the future meeting agendas. The Mayor opened the discussion with what is
being done with the money from ExxonMobil Pipeline Company. The money received from Exxon is being
segregated in the General Fund under restricted cash for the Park Department. Shirley stated that there is about
$94,000 in the restricted account at this time. Discussion was held in regards to putting the cash into the Capital
Improvement Fund or leaving it restricted in the General Fund. At this time, no decision was made for
recommendation to the Council. The topic will be approached again in April of 2012. Discussion was also held in
regards to forming a Park Maintenance District and whether this money collected would be designated for only
capital or if it would be part of the district for operations of the parks.
Other:
The Mayor informed the Committee that Dave Kingston, from ExxonMobil, has asked for additional time at
Riverside Park. Exxon would like to keep Riverside Park closed until March 1, 2012. At this time, Continental
(Conoco) needs to remove their pipeline as well as Williston Basin. These 2 companies will work out the details
with Exxon when they are able to remove their pipes from the riverbed. Continental has been required by DEQ to
remove their pipe also. The City will not charge the other companies the $1,200 per day unless they are not able to
get their pipes out within the timeframe asked for by Exxon.
The Mayor is asking for a special meeting of the Council next week to extend the closure of the park if the Council
is in agreement.
The Mayor stated that Exxon is also asking for permission to put in a monitoring well for testing residual oil
exposure. The well would be 6 X 6 feet and would be placed away from the public use portion of the park.
For next agenda:
Wastewater Plant Upgrade Project Report.
The next regular Budget/Finance meeting will be Tuesday, November 15, at 5:30 p.m.
The meeting adjourned at 6:25 p.m.
Respectfully submitted,
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Shirley Ewan, Clerk/Treasurer
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