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Home My WebLink AboutPublic Works Committee Minutes 01.22.2024MINUTES CITY OF The Public Works Committee meeting was called to order at 6:45pm on Monday, January 22, 2024, by Committee Chair, Heidi Sparks. Members Present: Heidi Sparks- Chair, Iry Wilke- Vice -Chair, Jodi Mackay, Jessica Banks, Emelie;Eaton Others Present: Public Input: Emelie stated she watched the Council meeting from last week, January 16. She stated she appreciated the background and explanation provided by Council President Sparks around West Railroad. She added context that West Railroad is an Urban Route because it comlects to the county and helps bring in county residents into the city. Should also bring up the annexation of South Pond/Lions Park and determine if West Railroad from 8t" to the overpass was annexed with that. General Items 1. Iry Wilke nominated Heidi Sparks as Chair, No additional nominations. Iry moved to approve, Jodi second, Motion carried 4-0. Iry nominated Jodi Mackay. No additional nominations. Iry moved to approve, Heidi seconded- Motion carried 4-0 2. Approval of Minutes from December 18, 2023. Iry made a motion to approve the minutes of December 18, 2023. Motion was seconded by Jodi. Motion carried 4-0 to approve the minutes. New Business Emergency Call Out Report- Report attached 4. KLJ Report- Report attached Old Business: Other Items 5. Jodi stated that she talked with the owner of Red Rooster regarding parking in the area. The question had been raised around a timed -parking sign, such as 15 -minute parking. Jodi received information from Kurt on how to proceed with that. Jodi would like to revisit the conversation of parking in the downtown area and the possibility of putting in diagonal parking down by Pennsylvania. Announcements Next Meeting will be Monday, February 26, 2024, at 6:45pm in Council Chambers Meeting adjourned at 7:37pm Emergency Overtime Callout List 1/1/2024 TO 6/30/2024 Maintenance Shop 406-628-4773 City Dispatch 406-628-8737 Response Code X In Column Not accepting Overtime /NA = Not Available /Y = Responding /B=Phone Busy Employee Name Telephone Shop Callout 1-6 1-6 1-7 1-13 1-13 1-14 1-15 1-16 Brian Kline AlINA NAI NAI Kevin Budge g Jay Hatton 2 NA2 Keith Guy 3 NA3 Wade Spalinger 4 NA4 Brandon Gonzales 5 NA5 Aaron Fox 6 NA6 Troy Clifton 7 NA7 Joel Barnhardt 8 Y8 Water and Sewer Callout -b 1-6 1-7 1-13 1-13 1-14 1-15 1-16 Justin BakerY4 3 na3 y4 3 3 Kevin Hoffman 4 3 2 nal na2 na2 NA2 Daniel Nauman l nal nal nal nal NAI Tom Burwell 2 y4 y4 3 y4 Y4 Elm Lift Station 628-7773 Village Lift Station 628-5918 Dial 9 after tone to acknowledge alarm Wastewater Treatment Plant -628-6474 Autodailer- 628-4866 Response Code NO= In 1st Column Not accepting Overtime / NA = Not Available / Y = Responding Employee e Thomas Henry Cindy Caswell ii Corey Nicholson Norman Stamper Water Treatment P Response Code NO= In 1st Column Not accepting Overtime / NA = Not Available t Y = Responding Employee Telephone HP Nuernberger Dylan Ceaser Josh Sawyer Sam Waggoner Joe Waggoner TJ Worbel Daniel Waggoner CABLE TV down Tim Johnson 698-6254 Matt Wheeler Cell# 208-1885 10ne Call Locate -1-800-424-5555 (City Job # 25663) Kurt Markegard Cell# 860-5785 Hm 208-2356 SCHESSLER 628-4221 HESTON 281-0811 INW ENERGY 1-800-896-7862 LUMPY 406-860-7890 Advanced Pump 406-586-1700 ICentury Link 1-800-573-1311 Shop 628-7707Jeff 694-9097 GORDAN ACE ELECTRIC 406-860-5464 NorthwestPipe 252-0142 - Larry E. 656-2856 MDU 1-800-638-3278 /MDT 252-4138 Pace Construction 252-5559 (sewer backups) MDT Supervisor Tom 655-7903/Kyle 446-2622SanitarySystemOverilows call DEQ withing 24 hours at406-444-3080 Call out - Date and Incident Location 1-7 Sanding Streets 1-6 Water leak 1-6 Emergency Locate 1-13 Structure Fire 1-13 Elm Lift Station Alarm 1-14 H2O shut off 1-15 H2O shut off 1-16 Emergency Locate City of Laurel Project Status Update January 15tj; 2024 ` 3; Reason for Proiect: Existing City water Tank needs to be recoated on the inside and can't happen until City has a backup storage supply. They also have needs for upgrades to their upper pressure zones. See previously approved Water System PER and City of Laurel CIP. This project looks at funding opportunities and provides grant writing services from multiple sources Proiect Scope: To research funding alternatives, create packages for submittal, and assist City in finding monies for completing the future water tank and upper pressure zone improvements for the City of Laurel Current Status: • Task Order Signed by City on 12/13/23 • Met with EDA to discuss Funding on 1/9/24 5th to 71h Sewer Line Replacement (KLJ # 23+04-01231) Reason for Proiect: Refurbishment of an 8" sewer line between 7th Avenue and 61h Avenue and a 10" sewer line between 6th Avenue and 5th Avenue in the alley way between 1st Street and Main Street in Laurel, Montana. The existing sewer line experienced several collapses last year. Proiect Scope: To replace approximately 363 lineal feet of 8" and 383 lineal feet of 10" and will include the update of 3 manholes and associated surface replacement. Current Status: • Work Order Signed by City in September 2023 • Survey scheduled for week of October 16th, 2023 • Base Drawing created and Working on preliminary design • Preliminary Plans and EEOC sent to City on 12.14.23 Splash Park Installation (KLJ #2204-01898) Reason for Proiect: To Replace the existing pool with a.,splash pad recreation area. Proiect Scope: To Construct a splash Pad at the site of the existing City pool. Page 1 of 3 ENGINEERING, REIMAGINED i 1City of Laurel Project Status Update s-�- %� MJanuary Current Status: • Work Order Signed by City in January 2023 • DPHHS Approved Permit on 5/25/23 • Preconstruction Meeting held on 9/15/2023 • Construction to start on Monday 918/2023 • Change order sent to Contractor on 10/30/2023 • Ultimate completion date of April 28th -2024 • Change Order Executed on 1.02.2024 2022 Pavement Maintenance Project (4th Street Reconstruction) (KLJ #2104-00862) Reason for Project: To provide yearly maintenance and improvements to the City of Laurel Roads Network. Proiect Scope: Miscellaneous annual pavement maintenance design, bidding and construction in locations throughout the City of laurel Current Status: Substantial Completion reached Date is 10/11/23 Final Completion date was 11/16/23 Closeout/Reconciliation Change Order approved by Council on 1/9/24 Laurel Planning Services (KLJ #1804-00554) Reason for Proiect: KU has been retained to provide City of laurel planning services as needed. Proiect Scope: Planning services may include; subdivision, zoning, development, floodplain hazard management, miscellaneous reviews and other related work. KU will prepare staff reports, recommendations, and attend meetings upon request. Current Status: • Zoning Regulations Update. o Draft regulations sent to City April 1111, 2023 o Zoning Map approved by Commission on August 16th, 2023 o Staff Recommendation to Zoning Commission to occur on December 20th, 2023 o Back to Planning Board Meeting on 1/17/23 • Downtown Parking Study. — On hold per City Instructions • City -County Grown Policy Update was requested at the August 16th meeting o Weekly meetings occurring in October. Page 2 of 3 ENGINEERING, REIMAGINED City of Laurei Project Status Update January 15th, 2024 o KUupdating maps asrequested byCity Planner o Back tuPlanning board meeting un1/17/Z3 1(< L) ,17 Other potential projects have been identified during recent conversations between City staff and KU. City Public Works staff and KU task leaders meet monthly to discuss current and future projects. As these are tentative, the timing and extent of KU's services are TBD, unless noted otherwise. Anticipated FY24 Projects 1. 7mStreet reconstruction 2. RkerfrontPark walking trail —OnHold Until further notice 3. Downtown Parking Study —Toprogress following zoning completion 4. Overlay of 121h Street between Valley Drive and 11t Ave. Task Order sent to City. a. City will put together service agreement for Hordhvestocomplete. S. Bulk Water Sales Station — City identified project tooccur in2U24 Page 3of3 ENGINEERING, RE|MAG|NEo