HomeMy WebLinkAboutDepartment Head Meetings Minutes 09.27.2011 MINUTES
DEPARTMENT HEAD MEETING
SEPTEMBER 27, 2011 3:00 P.M.
COUNCIL CHAMBERS
PRESENT: Mayor Ken Olson Heidi Jensen Jan Faught
Kurt Markegard Shirley Ewan Nancy Schmidt
Special Council Agenda — September 27, 2011
• Resolution No. R11 -101: A resolution approving Amendment No. 1 to the Temporary
Construction Easement between the City of Laurel and ExxonMobil Pipeline Company and
authorizing the Mayor to execute the Amendment on the City's behalf.
The amendment will continue with the original date of December 1, 2011. There was discussion
regarding Williston Basin's need to remove a pipeline, the timing of the project, and the city's
requirements for the project.
Council Workshop Agenda — September 27, 2011
General items:
• Appointment:
o Laurel Ambulance Service: John Kuper
John Kuper cannot attend tonight's meeting but could attend next Tuesday.
Executive Review:
• Update on 706 Mulberry Avenue issue (Karen Scovell)
Mayor Olson stated that the city is building a file on the issue. Current ordinances do not allow the city
to address the issues with the neighbor, who lives in the county. Heidi stated that Chris will be working
to review and rewrite the enforcement ordinances this winter. The containers are not located in the
street or right -of -way.
• MDT — Stefan Streeter and Gary Neville
o Urban fund balance /future projects
Shirley asked when the Main Street and Eighth Avenue projects would be closed.
• Resolution — Water and sewer right -of -way fees for the General Fund
The water and sewer right -of -way fees are for 2011 -2012 and 2012 -2013. Fees for 2013 -2014 will need
to be considered later.
• Resolution — Bus Transit Grant Drug and Alcohol Policy
The dispatcher, mechanic and bus driver are included in the policy.
• Resolution — Task order with Great West Engineering regarding Laurel Cemetery
The $8,900 task order is for design of the irrigation system for the cemetery.
• Resolution — Contract for imagery on unmarked burial locations at the Laurel Cemetery
The original quote from Subsurface 3D Imaging was for $6,560.00. With additional area added, the
price increased $1,134.00, for a total of $7,694.00. A small service contract will be prepared for the
project.
Department Head Meeting Minutes of September 27, 2011
• Resolution — Compensation levels for the Laurel Ambulance Service
The resolution is on tonight's workshop agenda.
• Resolution — CAO Contract
The contract will be effective on October 5
• Update on East/West Railroad speed study
There was discussion regarding the speed study. More staff review and discussion are needed, as well
as further discussion with Yellowstone County regarding their recommendation. The information will
be distributed to the council tonight for further discussion at a future council workshop.
• Council Issues:
o Solar powered streetlights (Emelie Eaton / Mark Mace)
o Request Fire Department to burn area surrounding the footbridge (Chuck Dickerson)
Mayor Olson has not contacted the fire department yet.
Other items
There were none.
Review of draft council agendas:
• October 4, 2011
• October 11, 2011 — Special Council Meeting at 6:30 p.m.
o Public Hearing: Notice of proposed levy of special assessments in Special Improvement
District No. 112 and Special Improvement District No. 113
The council retreat is scheduled on Saturday, October 15 from 8:30 a.m. to 11:30 a.m.
Department Reports:
Clerk/Treasurer
Shirley asked about the information regarding house and senate district reapportionment. Mayor Olson
forwarded the information to the council and council discussion is needed.
Ambulance
Jan stated that MDT informed her that the underpass would be closed on Thursday from 8:00 to noon
for cleaning. Kurt recently sent an e -mail to DOT regarding the debris and weeds in the islands and in
the underpass, and DOT has responded.
Jan stated that Safety Day will be held at the Laurel Middle School on Saturday from 9:00 a.m. to 3:00
p.m.
Fire
There was no discussion.
Library
There was no discussion.
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Department Head Meeting Minutes of September 27, 2011
Police Department
There was no discussion.
City Planner
Heidi stated that a contractor has been hired to complete the initial five pages to update the city's
website and make it user friendly. Information and ideas are needed from department heads as soon as
possible. The updated website will include drop down menus, forms and citizen information. Nancy
could add additional pages and information to the website later.
Public Works Department
Mayor Olson, Heidi and Kurt will meet tomorrow.
Kurt explained that the Public Works Department's expectations and goals will be posted on a calendar
in an effort to accomplish the goals and provide expectations for all departments.
Shirley asked regarding the extra money in the water and sewer funds, as it needs to be used or closed
out. Mayor Olson, Heidi and Kurt will discuss this tomorrow.
Court
There was no discussion.
Mayor Olson
• Ambulance building
NorthWestern Energy turned the generator off and it has been moved.
Other
There was no discussion.
The meeting adjourned at 3:40 p.m.
Respectfully submitted,
Cindy Allen
Council Secretary
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