HomeMy WebLinkAboutDepartment Head Meetings Minutes 09.13.2011 MINUTES
DEPARTMENT HEAD MEETING
SEPTEMBER 13, 2011 3:00 P.M.
COUNCIL CHAMBERS
PRESENT: Heidi Jensen Mark Guy Jan Faught
Kurt Markegard Gary Colley
Shirley Ewan Nancy Schmidt
Council Workshop Agenda — September 13, 2011
General items:
• Appointment:
o Laurel Police Department: Jeremiah Johnson
Mark will introduce Jeremiah Johnson at tonight's council workshop. The appointment will be on the
September 20 council agenda.
Executive Review:
• Resolution — Final Bond resolution for SID No. 113
• Resolution — Intention to raise water and sewer charges
• Resolution — Accept bid for SE 4 Street Pavement Rehabilitation Project
• Resolution — Task Order with Great West Engineering for levee restoration
• Resolution — CTEP Project Agreement, East Main Street Sidewalks
• Resolution — GMP for ambulance addition project
• Council Issues:
o Status of water meters (Mark Mace)
o Fire Department update on the fire hydrant testing and the city's insurance (Tom Nelson)
o Update on ExxonMobil's project in Riverside Park (Tom Nelson)
o Pool endowment (Emelie Eaton)
o Update on footbridge (Mayor Olson)
o Request Fire Department to burn area surrounding the footbridge (Chuck Dickerson)
o Discussion on the financial pros/cons of the City of Laurel annexing as an undeveloped
city park the area to the north of 12 Street West extending between the Valley Drive
Bridge west to the privately owned land west of the Gay Easton Bridge (Emelie Eaton)
o Possible date for Council Retreat (Mayor Olson)
o Questions due September 13 for MDT to answer on September 27 (Mayor Olson)
o Amtrak's southern route for railroad passengers (Mayor Olson)
Heidi stated that Sam will no longer attend department head meetings, but will be in Laurel at 4:00 p.m.
on council workshop days.
Stefan Streeter and Gary Neville will attend the September 27 council workshop. Questions and issues
should be submitted to them soon. Kurt will set up a meeting with the MDT representatives and city
staff at 4:00 p.m. on September 27 for discussion prior to the council workshop.
Shirley stated that a resolution is needed for the right -of -way fees for the General Fund from the water
and sewer funds for the next two years. The resolution will be on the next council workshop agenda.
Department Head Meeting Minutes of September 13, 2011
Heidi stated that the department agenda has been a formal list of items, but she might change that to an
informal discussion.
Shirley asked department heads to return their budget books for updates. Budget books are available for
department heads that did not have one.
There was discussion regarding the surplus auction. The library's surplus items will be picked up at
9:00 a.m. on Wednesday and the police department's surplus items will be picked up at 7:30 a.m. on
Friday. Mark needs the tags removed from the bikes. Nancy will collect the money at the auction. Bart
needs to be asked to remove the hard drives from the police department's computers.
Department Reports:
Clerk/Treasurer
• Surplus auction — September 17, 2011
Ambulance
Fire
Library
Police Department
City Planner
Public Works Department
Court
City Attorney
Mayor Olson
• Ambulance building
There was discussion regarding the GMP, which is currently $15,000 over the $361,000 previously
approved by the council.
Other
Kurt mentioned that Yellowstone County completed the speed study on East and West Railroad Streets.
After the city evaluates the study, the information will be presented to the council.
Nancy and Shirley requested a list of city cell phone numbers.
Heidi is collecting the old cell phones and chargers.
The meeting adjourned at 3:28 p.m.
Respectfully submitted,
Cindy Allen
Council Secretary
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