HomeMy WebLinkAboutDepartment Head Meetings Minutes 08.02.2011 MINUTES
DEPARTMENT HEAD MEETING
AUGUST 2, 2011 3:15 P.M.
COUNCIL CHAMBERS
PRESENT: Mayor Ken Olson Heidi Jensen Rick Musson
Sam Painter Nancy Schmidt Brent Peters
Shirley Ewan Jan Faught
Council Agenda — Aumist 2, 2011
Scheduled Matters:
• Confirmation of Appointments:
o Laurel Urban Renewal Agency:
• Elizabeth Decker to fill a term ending December 31, 2013.
o Park Board:
• Gretchen Paulson to fill a term ending December 31, 2012 and Chuck Dickerson
to fill a term ending December 31, 2014.
o Budget/Finance:
• Emelie Eaton to replace Tom Nelson
o Laurel Fire Department:
• Lorie McCleary and Jamie Swecker
o Laurel Volunteer Ambulance:
• Nick Kallem
• Resolution No. R11 -62: A resolution approving Change Order No. 4 to the previously approved
contract with Blacktop, Inc. for the 2010 Street Maintenance Project, adding an additional 4,400
SY of asphalt pavement patching and 177 SY of pothole patching and authorizing the Mayor to
execute the attached Change Order No. 4 on the City's behalf.
• Resolution No. R11 -63: A resolution of the City Council authorizing the Mayor to sign a Letter
of Engagement with D. A. Davidson as Bond Advisory on SID No. 113.
• Resolution No. R11 -64: A resolution of intent to increase the City of Laurel's water and
sanitary sewer rates and charges to become effective on October 10, 2011 and setting a date and
time for a public hearing.
• Resolution No. R11 -65: A resolution to authorize the Mayor to sign an agreement with Laurel
Public Schools, District 7 and 7 -70, continuing the School Resource Officer (SRO) Program for
the Laurel Middle School.
• Resolution No. R11 -66: A resolution to authorize the Mayor to sign an agreement with Laurel
Public Schools, District 7 and 7 -70, continuing the School Resource Officer (SRO) Program for
the Laurel High School.
There was discussion regarding the different amounts of the two SRO contracts, which is due to the
difference in the seniority of the two officers.
Department Head Meeting Minutes of August 2, 2011
At tonight's council meeting, Mayor Olson will ask people to wait to speak regarding the water and
sewer rate increases until Resolution No. R11 -64 is presented to the council. Sam stated that evidence
and testimony should be presented at the public hearing on September 6
Draft Council Workshop Agenda — August 9, 2011
Executive Review:
• ExxonMobil — Riverside Park easement
Mayor Olson stated that ExxonMobil has offered $300,000 as seed money for the riverbank at Riverside
Park. ExxonMobil has proposed a price for the right -of -way and has asked the Mayor to allow
preliminary work in the area before the council authorizes the right -of -way easement.
Sam stated that the workshop item should be listed as the Riverside Park right -of -way grant. There was
further discussion.
• Resolution — Accept Board of Crime Control Grant
Rick explained that this is an effort with the City of Billings and Yellowstone County for underage
drinking issues enforcement activities. Laurel's grant amount would be $3,536.00.
• Resolution — Change Order No. 3 for 2010 Street Maintenance Project
The change order is for rain days for the project.
• Resolution — Create SID No. 113
The resolution to create the SID will be on the workshop agenda.
• Elena Subdivision — Creation of a park maintenance district
Heidi removed the item from the agenda, as the County's website cannot be accessed for the needed
information.
Shirley stated that the budget must be approved within 45 days after the city received the mill value.
The contract for the prosecutor will be added to the August 9 council workshop agenda.
Department Reports:
Clerk/Treasurer
• Surplus auction
A resolution declaring the surplus items will be added to the August 9 council workshop agenda.
Rick stated that the police department needs 45 days to advertise some cars for the auction.
Ambulance
There was no discussion.
Fire
There was no discussion.
Library
There was no discussion.
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Department Head Meeting Minutes of August 2, 2011
Police Department
There was no discussion.
City Planner
There was no discussion.
Public Works Department
There was no discussion.
Court
There was no discussion.
City Attorney
There was no discussion.
Mayor Olson
• Ambulance building
Mayor Olson mentioned that Nash wants to know the location of an outlet in the meeting room. He has
found another way to fund the $4,000 needed for the concrete.
• Security of city hall building
Heidi explained that a panic button will be installed in the court, another door will be installed upstairs,
and locked key pads will be installed on the door handles. Chris Rosenberg is working on the bids.
Other
There was no discussion.
The meeting adjourned at 3:52 p.m.
Respectfully submitted,
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Cindy Allen
Council Secretary
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