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HomeMy WebLinkAboutBudget/Finance Committee Minutes 07.19.2011 MINUTES BUDGET/FINANCE COMMITTEE July 19, 2011 5:30 P.M. COUNCIL CONFERENCE ROOM MEMBERS PRESENT: Mark Mace, Chairman Chuck Dickerson Doug Poehls Tom Nelson OTHERS PRESENT: Shirley Ewan Mayor Ken Olson Zada Stamper — School District Tim Bronk — Superintendent of Schools Chairman Mark Mace called the regular meeting of the Budget/Finance Committee to order at 5:35 p.m. There was no public in attendance. Tim Bronk attended the meeting to discuss the SRO program with the Committee. The Mayor explained the City's view of the program and the cost and has recommended that both groups share in the additional cost of the SRO program. The increase cost of $2,750 is due to the wage increase through union negotiations. Mr. Bronk seemed to be receptive to the idea, but the final decision depends on the School Board. The Mayor explained that the SRO program is a service and not just wages and will include such language in the next contract. Next year's cost to the School District will be for $98,749.35/school year. The wages will no longer be at 70/30 split, but a service contract will be drawn up. The Mayor stated that the Council will review the contract on July 26, 2011 and be voted on August 2, 2011. If the agreement passes Council approval the contract will be forwarded to the School Board for their approval/disapproval on August 8 2011. Mr. Bronk stated, that the reason the Board was concerned about the contract, is that they had no say in the amount that was being required by the City and felt they should have been in the negotiation process. All members, as well as the 2 guests feel that the program has been a great success and would like to see it continued. The guests were invited to remain for the balance of the meeting, but chose to leave at this time. The minutes of the July 5, 2011 meeting were presented and approved via motion by Chuck, seconded by Doug, and passed unanimously. The Mayor approved and signed the June journal voucher. Chuck made a motion to approve the journal voucher, seconded by Tom, motion passed. The Utility Billing adjustments were reviewed by the Committee. There were no unusual adjustments in June. Doug made a motion to approve the adjustments, seconded by Chuck, motion passed. The May fmancial statements were reviewed by the Committee. Shirley explained that June will not be closed until the end of this week, as there are department heads with outstanding bills. At this time the General Fund Revenues have been received 96% of expected revenues and have 1 Budget/Finance Committee July 19, 2011 spent 89% of expected expenditures. Overall the City has collected 63% of expected revenues and expended 51% of expected expenditures. It was also noted, by the Clerk, the reason the revenues and expenditures appear to be so low is because the Sewer Department had anticipated continuing on with Phase 2A2, at the plant. The revenue of $6.2 million and an expenditure of $6.2 million, both of which did not manifest this fiscal year, has skewed the overall picture. There were no questions. Doug made a motion to approve the financial report, seconded by Chuck, motion passed. There were no purchase requisitions presented to the Committee. The Comp /OT reports for PPE July 10, 2011were reviewed by the Committee. Notice was made of the Police overtime due to the holiday. Chuck inquired as to how many Volmers worked for the City and what positions do they hold. Shirley stated that there are three and she will check as to what their positions are. The Payroll Register for PPE 7/10/11 totaling $177,072.92 was reviewed by the Committee. Motion was made by Doug, seconded by Chuck, to recommend Council's approval of the payroll register. Motion passed unanimously. Clerk/Treasurer's Comments: Shirley answered the questions posed last meeting, in regards to double back overtime and how much vacation can be booked. Double back overtime refers to individuals that have less than 8 hours between shifts, they are paid at a double time rate. Two and one -half times the normal vacation hours for an employee can be booked before they have to use or lose their vacation banked. Shirley stated that the current actual costs of the flooding are $8,862 but not all of the costs have been turned in to her. She mentioned that if the City is able to get FEMA assistance, they will only pay overtime hours. Chuck asked if the revenue lost from the closure of Riverside Park could be recouped from FEMA. Shirley has never heard of FEMA paying for any lost revenues. Chuck also stated that there needs to be a retaining wall of some fashion around the water plant. Mark stated that Kurt has been saying that for years, but it would have to be approved by DEQ and the State prior to building anything on the river, plus the cost would be monumental. Tom stated that he has heard that the weather pattern will remain the same for the next 2 years and something needs to be done while it is still fresh in everyone's minds. Mayor's Comments: Public Works Union Update: The Mayor stated that the City has offered the Union a wage increase of 1 %, 1% and 1 '%% over the next 3 years. The Union has backed down from the 10% each year for the next 3 years to 5% for each year. 2 Budget/Finance Committee July 19, 2011 The Mayor has informed the Union that if the Union does not accept this offer the City will want to do a comparable study with similar towns the approximate size of Laurel. It was mentioned that Bob Volmer has stepped down from the presidency of the Union and has been replaced by Dave Waggoner. Park Maintenance Districts: Dorsey and Whitney are preparing the paperwork for the Elena subdivision SID, which will start the process needed to get the Elena Park Maintenance District started. Currently Dorsey and Whitney are waiting for some solid figures as to how much the SID will cost to prepare for the Maintenance District. Mark was glad to see a resident from the district show up at the Park Board meeting. The Park Board has asked her to join their committee. Other: Shirley let the committee know that SID 113 has been re- estimated by Great West Engineering and the estimated cost is $336,000 versus last year's estimate of $210,000. This equates to about a 33% increases over what the property owners were told last year. The increase is due to the cost of oil at this time. For the Next Agenda: Nothing new noted. The next regular Budget/Finance meeting will be on Tuesday, August 2, 2011, at 5:30 p.m. The meeting adjourned at 6:20 p.m. Respectfully submitted, J / ALL, LJ64_ Shirley Ewan, City Clerk/Treasurer 3