HomeMy WebLinkAboutDepartment Head Meetings Minutes 07.19.2011 Minutes
Department Head Meeting
July 19, 2011 3:40 p.m.
PRESENT: Mayor Ken Olson Heidi Jensen Rick Musson
Sam Painter Kurt Markegard Jan Faught
Shirley Ewan Nancy Schmidt
Matt from Verizon attended the meeting to show the department heads how to use their new cell
phones. The City e-mail is unusable at this time as Technical Edge has yet to provide Verizon with the
passwords. Matt explained that data is unlimited, but phone service is not. He went on to explain about
widgets, internet, downloading applications, voice texting, etc. All new phones need to be brought back
on Tuesday, July 26, 2011 for updates and all old City phones need to be brought back to the next
department head meeting. The group was instructed to bring all the apparatus and boxes from their old
phones as they need to be turned in. Heidi informed the group that a government discount is available
to all City personnel, through Verizon, if they are interested.
Council Agenda — July 19. 2011
Scheduled Matters:
• Confirmation of Appointments:
o Laurel Ambulance: Heather Fitzhugh, Camille Miller and Brook Murphy.
Discussion: Brook Murphy has chosen not to be a volunteer and should be removed.
• Resolution No. R11 -58: A resolution of the City Council authorizing the release of funds from the
Tax Increment Financing District Fund for facade improvements for the Laurel Movie Haus.
Discussion: Due to the fact that this is under $5,000 the Council does not have to
approve. Sam said to let it go through as is, rather than confuse everyone at tonight's
meeting.
• Resolution No. R11 -59: A resolution of the City Council authorizing the mayor to sign a
Memorandum of Understanding for Operation and Cost Sharing for Public Transportation
Services with the Yellowstone County Council on Aging.
• Resolution No. R11 -60: A resolution authorizing the Mayor to sign an Engagement Letter with
Dorsey & Whitney, LLP as bond counsel for the issuance of Special Improvement District Bonds
for the Southeast 4 Street Special Improvement District.
• Resolution No. R11 -61: Resolution relating to Special Improvement District No. 113; Declaring it
to be the intention of the City Council to create the District for the purpose of undertaking
certain local improvements and financing the costs thereof and incidental thereto through the
issuance of Special Improvement District Bonds secured by the City's Special Improvement
District Revolving Fund.
• Motion to form a task force.
• Discussion: The task force will be formed to decide if the City would like to invite
the car crushing business to the southeast side of Laurel.
• The Mayor will be asking permission from the council to place letter (g) on the agenda which will
place the Riverside Park boring discussion with ExxonMobil on the agenda. Kurt informed the
group that 2 spots have been chosen for drilling and that the ExxonMobil Company will be at
Riverside Park to show where their drilling selections are. They will be there at 5:10 p.m. tonight.
Sam suggested Kurt spray paint the 2 spots for those that can't get there tonight.
Draft Council Workshop Agenda — July 26, 2011
General items
Appointments:
• Laurel Urban Renewal Agency — Elizabeth Decker
• Park Board — Gretchen Paulson and Chuck Dickerson
• Budget /Finance Committee — Emelie Eaton to replace Tom Nelson
Executive Review:
• 4 of July report from Fire, Ambulance, Police and Public Works (Norm Stamper)
• Discussion —The Mayor would like one person from each department to be at the
meeting with a report from their prospective.
• Resolution — Create SID No. 113
• Elena Subdivision — Creation of a park maintenance district
• Resolution of intent — Water and Sewer rates
• Discussion — Chad will be at the workshop to answer questions. The notices will
need to be sent out to users as well as the Montana Consumer Counsel, which is
located under the Attorney General's office, per Kurt.
• Discussion from ExxonMobil on Riverside Park easement
• Resolution — Letter of Engagement with DA Davidson for bond advisor for SID 113
• Resolution — Change orders for pothole repair and overlaying streets — Blacktop Inc.
Department Reports:
Clerk/Treasurer:
• Shirley has handed out the surplus list and asked if anyone was interested in anything on the list.
o Sam would like a printer — Nancy has offered one that is not on the list.
o Heidi would like a metal desk.
o Brent would like the 2 service air packs located with the public works.
Everything else is available for auction.
• Shirley mentioned that she has received 2 calls in regards to the vandalism on the baseball
concession stand. The baseball association is requesting more patrolling of that area from 11:00
p.m. to 1:00 a.m. Police Chief has heard about the vandalism and can't promise any extra
patrolling of that area.
• Shirley has received at least 4 calls wondering when Riverside Park will be open to the public.
One caller has reserved a wedding reception there for August 2, 2011 and wonders if she needs
to find another place. Kurt said to tell her to find another place as he doesn't think it will be
open this year.
Ambulance:
• Jan would like to know how long before departments can start making major purchases out of
their budget. She would like to order 3 "Tuff Book" (laptops) so her crew can practice prior to
being forced to do reports on line. The Mayor stated that as of this time only 0 & M may be
used out of the budgets until the budget is approved by the Council. He has requested Jan speak
to him after the meeting.
Fire:
• Brent stated that he is still working on the final fire extinguisher class and will let everyone know
when it will be held.
• Brent thanked everyone for the aid with the ExxonMobil oil spill and stated that there were
42,000 gallons, not barrels, spilt. There seems to be rave reviews for the Laurel response teams
from the media.
Library:
• Nothing
Police Department:
• Chief stated that everyone survived the 4 and the Shrine Games. The only complaint he has
received on security of the events was from the Jaycees and they are not happy with the cost.
• Chief would like to know how the annexation of east Main is going as there was an accident out
there that his officers responded to. Heidi stated that she's still working on it.
Planning:
• Heidi stated that she is having some trouble with Technical Edge retrieving the passwords that
are necessary to continue the work on the new cell phones.
Court:
• Nothing
City Attorney:
• Sam reminded the prosecutor interviewing team that the interviews will be held on Thursday at
11:00, 1:00 and 3:00. He will hand out the questions for the interviewees to the group.
Mayor Olson:
• Ambulance Building —the group just met prior to this meeting.
• Surplus Auction — will continue to work on resolution to auction surplus.
• 4 of July report. The Mayor reminded those invited to speak at the workshop to be ready to
answer questions and provide information
• The Creation of Elena SID will tentatively be placed on the agenda for July 26, 2011 workshop..
Other:
• Nothing.
The meeting adjourned at 4:47 p.m.
Respectfully submitted,
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Shirley Ewan
Clerk/Treasurer