HomeMy WebLinkAboutDepartment Head Meetings Minutes 07.05.2011 MINUTES
DEPARTMENT HEAD MEETING
JULY 5, 2011 3:12 P.M.
COUNCIL CHAMBERS
PRESENT: Mayor Ken Olson Heidi Jensen Rick Musson
Sam Painter Kurt Markegard Jan Faught
Shirley Ewan Nancy Schmidt
Council Agenda — July 5, 2011
Scheduled Matters:
• Confirmation of Appointments:
o Laurel Fire Department: Allan Gradwohl
o Budget/Finance Committee: Tom Nelson
• Resolution No. R11 -55: A resolution committing fund balance resources for Special Revenue
and permanent funds (GASB 54).
• Resolution No. R11 -56: A resolution approving Amendment No. 2 to the previously adopted
Task Order No. 6 of the Agreement for Professional Services dated June 5, 2007 between the
City of Laurel and Great West Engineering, Inc., for an increase in the engineering costs for
Phase I of the Water System Improvements Project for the City of Laurel.
• Resolution No. RI1 -57: A resolution approving Change Order No. 4 to the contract with
Williams Civil Division, Inc., for the 2010 Water Main Replacement Project and authorizing the
Mayor to execute the attached Change Order No. 4 on the City's behalf.
Draft Council Workshop Agenda — July 12, 2011
General items
Executive Review:
• Discussion — Water and Sewer Rate Study
Mayor Olson will ask Chad Hanson to attend the council workshop.
• Discussion — Council's intent for the next Urban Route Project (West Railroad Street)
Kurt explained that the city has $2.2 million in urban funds and for road construction projects on urban
routes. He suggested that West Railroad Street should be the next urban route project, but the council
needs to decide and submit its intent to the Department of Transportation.
Other items
• Resolution — Facade Improvement Project
Heidi stated that LURA met today and requested that the council consider a proposal for a facade
improvement project over $5,000. A LURA subcommittee will submit a recommendation to the council
and council approval via resolution is needed to release the funds.
Department Reports:
Department Head Meeting Minutes of July 5, 2011
Clerk/Treasurer
• Surplus list
Shirley distributed copies of the surplus list. Department heads need to decide which items they want
by next week's DH meeting.
Shirley distributed copies of a letter from Qwest regarding utility outage notification procedures for
Qwest accounts.
Ambulance
Jan stated that the ambulance service was not busy but was present everywhere over the weekend.
There was discussion regarding the location of the 4th of July vendors being located on East 8th Street
instead of East 6th Street.
Fire
There was no discussion.
Library
There was no discussion.
Police Department
Rick stated that the four -day weekend was busy for the police department. Thirty -four fireworks
complaints were received between June 24 and July 5 compared to 49 complaints last year. There
were a lot of people in jail this weekend and an incident in a park required an officer to use pepper
spray. There was discussion regarding that incident and another arrest by the water plant.
Rick stated that the expenses for overtime for off -duty officers providing security for the Exxon -Mobil
spill will be documented through payroll. There was discussion.
City Planner
Heidi stated plans to move the bus driver from the Laurel Senior Center to city hall. A computer, desk
and chair are needed for the bus driver.
Heidi stated that LURA has some concerns about the 4 ofJuly event and a list will be compiled for the
Chamber. Rick stated that the participating 4 ofJuly entities need to have a debriefing meeting soon.
Public Works Department
Kurt stated that work will start soon on the project on 3' Avenue and 7 and 8 Streets. The engineer
will inform the police department of road closures.
Court
There was no discussion.
City Attorney
There was no discussion.
Mayor Olson
• Ambulance building
There was nothing to report.
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Department Head Meeting Minutes of July 5, 2011
• Surplus auction
Department heads need to decide which items they want by the next DH meeting.
Other
Mayor Olson and Kurt attended today's Exxon -Mobil debriefmg.
Heidi asked department heads to compile a list of monies spent for the levee breach, flooding and/or the
oil spill. Mayor Olson asked them to give the information to the council secretary.
Mayor Olson, Kurt and Heidi have been identified as participants for the oil spill event and will be at
the site on Wednesday at 9:00 a.m. Mayor Olson emphasized the need for the city to be part of any
discussions regarding restoration of the levee that has been breached.
Mayor Olson stated that questions regarding the oil spill should be directed to him in order to keep the
flow of information the same. Department heads should provide his cell phone number to anyone that
asks for information.
The meeting adjourned at 3:42 p.m.
Respectfully submitted,
c L y
Cindy Allen
Council Secretary
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