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HomeMy WebLinkAboutDepartment Head Meetings Minutes 06.14.2011 MINUTES DEPARTMENT HEAD MEETING JUNE 14, 2011 3:00 P.M. COUNCIL CHAMBERS PRESENT: Mayor Ken Olson Heidi Jensen Mark Guy Brooke Baracker- Taylor Kurt Markegard Brent Peters Shirley Ewan Nancy Schmidt Jan Faught Council Workshop Agenda — June 14, 2011 General items: • Ward 2 Council vacancy Doris Hill and Bruce McGee will attend and speak at tonight's council workshop. • Committee / Board / Commission (Re)appointments There was discussion regarding the vacancies on the Planning Board, Park Board and Public Works Committee. Executive Review: • Resolution — Variance request for Nutting Brothers Subdivision (PH on June 21, 2011) • Resolution — Operating Contract with MDT for the Bus Transit System • Resolution — Add fee for sale of merchandise on sidewalks to the Schedule of Fees and Charges Heidi will attend tonight's council workshop to present the three items. • Resolution — GASB 54 Mayor Olson will explain GASB 54 at tonight's workshop. • Resolution — Records disposal for Laurel City Court • Resolutions — SRO Contracts Mayor Olson will ask the council to consider removing the SRO contracts to allow further discussion between the city and the school board. The school board returned the contracts signed with a counter offer, instead of the 70/30 split. Mayor Olson prefers to discuss this with the school board and then have final SRO contracts reviewed and prepared by legal counsel. • Resolution — YBGR fire contract The signed YBGR fire contract has not been received yet. • Resolution — Laurel Airport Authority fire contract The Laurel Airport Authority signed the 2011 -2012 fire contract. • Resolution — Landfill Use Agreement with the City of Billings The agreement raised the charge to $18 /ton. • Discussion — Annexation of East Railroad Street Department Head Meeting Minutes of June 14, 2011 East Railroad has been chip sealed. Mayor Olson will ask the council to consider sending a letter to the County regarding annexation of the street. There was discussion regarding sections of Main Street that have not been annexed into the city, which can cause issues for the police department and the court. Kurt suggested that the city request that the city limit line be moved for police protection issues. Nothing else would be impacted, as that is a State road. Brook will review this issue. Brent spoke regarding some ISO boundary issues at East Maryland and Washington Avenue. There was discussion regarding Metzger's property, the church property, the school land, and islands in the city boundaries. • Discussion — Bradford Roofing Mayor Olson received a bid for $6,900 for roof repairs on the city hall buildings. He will present the information to the council tonight and the project could be done after July 1 l. • Discussion — Request for Public Records Attorneys for Fox Water Service have requested all city communication regarding the water rate issue since October 19, 2010, when Doug Poehls motioned to have the city's engineering firm prepare a rate study. Any e -mails between council members and/or staff members referring to water rates or water haulers need to be submitted for this request. • Discussion — Leases for Riverside Park There was discussion regarding the leases for Riverside Park. Mayor Olson has Sam's 2007 findings regarding the exposure of weapons on city property. He will discuss this with the council tonight. • Council issues: o Lack of sidewalk on First Avenue by TenderNest (Emelie Eaton) The sidewalk will be installed as the building project goes forward at this location. o West Railroad Street study (Mark Mace) Kurt stated that the city needs to have a priority list for its urban funding, and West Railroad Street needs to be added to the list. He does not know the process needed to do so, but someone will contact Gary Neville regarding this soon. o Curb /gutter at Graff Elementary School (Norm Stamper) The project will start on Friday. Other items • Resolution — Change Order No. 2 to the contract with Blacktop, Inc. for the 2010 Street Maintenance Project. The resolution is for Blacktop, Inc. to do the utility cuts for water breaks. Review of draft council agenda for June 21, 2011 • Public Hearings: o Application for variance to reduce minimum lot width on Lots 7 & 8 of Nutting Brothers Subdivision. 2 Department Head Meeting Minutes of June 14, 2011 o Ordinance No. 011 -07: An ordinance amending Section 17.26.052 titled "Entryway Zoning District" located at Title 17 of the Laurel Municipal Code. (Bus transit benches) Mayor Olson will recommend that the council waive the rule to wait until the next regularly scheduled meeting and adopt the ordinance on second reading on June 14 Department Reports: Clerk/Treasurer • Budget workshop — June 14 at 5:30 p.m. Brent, Heidi and Shirley will present various budgets at tonight's budget workshop. Shirley stated that all bills need to be submitted by June 30 so the year can be closed out. Ambulance Jan has not received any notifications of road closures for a long time. Kurt and the police department have not received any notifications either. There was discussion. Mayor Olson stated that Stefan Streeter and Gary Neville need to be informed and a letter needs to be written to Riverside Sand & Gravel. Fire Brent spoke regarding ISO issues at the 700 block of Washington Avenue. The Laurel Fire Department participated in and did an extrication demonstration at a Wounded Warrior Program event at Cabela's on May 21s Brent stated that the demo was noticed by Cabela's officials and could open up opportunities in Laurel. The 4 of July meeting is scheduled on June 23r at 6:00 p.m. at the Chamber. Library There was no discussion. Police Department There was no discussion. City Planner There was no discussion. Public Works Department Kurt stated that the swimming pool is open. People are being trained to give swimming lessons, which will be scheduled from 6:00 to 8:00 p.m. Court There was no discussion. City Attorney There was no discussion. Mayor Olson • Ambulance building 3 Department Head Meeting Minutes of June 14, 2011 The contractor has been chosen. Jan and Rick went to a recent LEPC meeting and took pictures of the EOC. She stated that more phone lines, outlets, and computer terminals are needed in the building. Mayor Olson asked regarding the preliminary work for the building, including videoing the water and sewer lines. Kurt will have that work done. • Surplus auction — lists due to Shirley on June 14 Kurt will submit the public works list to Shirley today. The items on the surplus lists will be available for department heads to see if their department could use any surplus items. The list of remaining items will go to the council to be declared as surplus, and then an auction will be scheduled. Other There were none. The meeting adjourned at 3:50 p.m. Respectfully submitted, Cindy Allen Council Secretary 4