HomeMy WebLinkAboutDepartment Head Meetings Minutes 06.07.2011 MINUTES
DEPARTMENT HEAD MEETING
JUNE 7, 2011 3:00 P.M.
COUNCIL CHAMBERS
PRESENT: Mayor Ken Olson Heidi Jensen Rick Musson
Sam Painter Nancy Schmidt Gary Colley
Shirley Ewan Jan Faught
Council Agenda — June 7, 2011
Scheduled Matters:
• Confirmation of Appointments:
o Tree Board: LuAnne Engh to a term ending June 30, 2014
• Ordinance No. 011 -07: An ordinance amending Section 17.26.052 titled "Entryway Zoning
District" located at Title 17 of the Laurel Municipal Code. First reading.
The ordinance is for the transit bus benches.
• Resolution No. R11 -43: A resolution authorizing the Mayor to execute a contract for the Chief
Administrative Officer position between the City of Laurel and Robert J. Sivick.
• Resolution No. R11 -44: A resolution of the City Council authorizing the Mayor to sign a
contract with Dr. Thomas Bennett for the Medical Director position for the Laurel Ambulance
Service.
• Resolution No. R11 -45: A resolution of the City Council authorizing the Mayor to sign
agreements with BlueCross BlueShield of Montana, Delta Dental and VSP for the provision of
the Employee Health Insurance Program.
Draft Council Workshop Agenda — June 14, 2011
General items:
• Ward 2 Council vacancy
• Committee / Board / Commission (Re)appointments
Executive Review:
• Resolution — Variance request for Nutting Brothers Subdivision (PH on June 21, 2011)
Heidi will prepare a draft resolution for Sam's review.
• Resolution — Bus Transit System — Operating Contract with MDT
Heidi will prepare a draft resolution for Sam's review.
• Resolution — Records disposal for Laurel City Court
Mayor Olson will get information from Judge Kerr.
• Resolution — GASB 54
Shirley will explain GASB 54 to the council.
• Resolutions — SRO Contracts
Department Head Meeting Minutes of June 7, 2011
Rick will attend Budget/Finance Committee meeting tonight. The School Board will consider the SRO
contracts on June 13`".
• Resolution — YBGR fire contract
• Resolution — Laurel Airport Authority fire contract
The contracts were mailed today and there was a 5 percent increase.
• Resolution — Landfill Use Agreement with the City of Billings
The agreement is for $18 /ton.
• Discussion — Annexation of East Railroad Street
Mayor Olson stated that the road needs to be chip sealed prior to annexation.
• Discussion — Bradford Roofing
Mayor Olson explained that Bradford Roofing submitted a proposal of $6,985.00 for roof repairs on the
city hall and council chambers buildings. Tom Nelson has offered to donate the front fascia board to
match the existing trim. There was discussion regarding using TIF funds for the project. Mayor Olson
stated that funding in next year's budget would be used for the project.
• Council issues:
o Lack of sidewalk on First Avenue by TenderNest (Emelie Eaton)
Gary explained that installation of curb, gutter and sidewalk will be required when a building is built on
the land.
Other items
There were none.
Review of draft council agenda for June 21, 2011
• Public Hearings:
o Application for variance to reduce minimum lot width on Lots 7 & 8 of Nutting Brothers
Subdivision.
• Ordinance No. 011 -07: An ordinance amending Section 17.26.052 titled "Entryway Zoning
District" located at Title 17 of the Laurel Municipal Code. (Bus transit benches)
Department Reports:
Clerk/Treasurer
• Budget workshop — June 14 at 5:30 p.m.
Shirley needs the street maintenance and gas tax budgets. There was discussion regarding the budgets
for presentation on June 14 and the budgets that need some adjustments.
Mayor Olson stated that the final draft of the water and sewer rate study will be presented to the council
next week.
Fire
Gary stated that the city received a couple bundles of sandbags from Yellowstone County.
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Department Head Meeting Minutes of June 7, 2011
Riverside Park will not be opened until the flooding is done.
There was discussion regarding allowing a benefit event at Riverside Park on Saturday from 5:00 to
11:00 p.m. if conditions are acceptable and an employee patrols the park. Fat Fender Freddy's also
requested permission to use the park, but Mayor Olson did not allow that event.
Ambulance
There was no discussion.
Library
There was no discussion.
Police Department
There was no discussion.
City Planner
There was no discussion.
Public Works Department
There was no discussion.
Court
There was no discussion.
Mayor Olson
• Ambulance building
There was no discussion.
• Surplus auction — lists due to Shirley on June 14
Rick stated that work is being done on the police department's list.
• 4 of July discussion — Email regarding June 23r meeting
The 4 of July meeting will be on June 23`
City Attorney
Sam stated that the review of the Personnel Policy Manual and the Personnel Implementation &
Instruction Guide is in progress. An administrative issue needs to be discussed with Mayor Olson.
Other
There was none.
The meeting adjourned at 3:38 p.m.
Respectfully submitted,
Cindy Allen
Council Secretary
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