HomeMy WebLinkAboutDepartment Head Meetings Minutes 05.24.2011 MINUTES
DEPARTMENT HEAD MEETING
MAY 24, 2011 3:00 P.M.
COUNCIL CHAMBERS
PRESENT: Mayor Ken Olson Heidi Jensen Rick Musson
Sam Painter Kurt Markegard Jan Faught
Shirley Ewan Nancy Schmidt
Draft Council Workshop Agenda — May 31, 2011
General items:
• Appointment: Tree Board — LuAnne Engh to a term ending June 30, 2014
• Sean O'Donnell, Optimum Service — Update on project
Executive Review:
• Ordinance — Change language regarding bus benches
• Resolution — Change order for 2010 Water Main Replacement Project
The change order is for additional days due to weather issues.
• Resolution — GASB 54 (restricted reserve committed)
Shirley is working on this and trying to get a resolution from the State.
• Resolution — CAO Contract
Mayor Olson stated that Bob Sivick has been hired as the CAO and will begin on July 5th
• Resolution — Ambulance Medical Director contract
The contract will be retroactive to January 2011. After the council approves the contract, Shirley
will pay the first two quarters.
Jan said that Dr. Bennett plans to donate the money back to the ambulance department for
updated training materials.
Other items
Heidi added discussion regarding implementation of a sidewalk replacement program to the
council workshop agenda. Heidi will attend the council workshop on May 31
Sam added the prosecutor's contract to the council workshop agenda.
Department Reports:
Clerk/Treasurer
• Budget workshop — May 24 at 5:30 p.m.
There was a lengthy discussion regarding which budgets need to be presented. The library,
planning, city shop, city hall, and gas tax budgets will be presented on May 31s Street
maintenance, capital projects, city parking, and the remaining budgets will be presented on June
14th.
Department Head Meeting Minutes of May 24, 2011
There was discussion regarding the boiler at the FAP, the need to replace it, whether or not to
budget for replacement, the possibility of applying for an energy grant for a new boiler, and the
suggestion to use TIFD funds for the project. Heidi stated the need to use TIFD funds for
downtown improvements rather than for public buildings.
Fire
• ISO Report
Kurt stated that the ISO inspection is happening today and fire flows were checked at five city
locations.
Ambulance
Jan stated that the city has to start filing patient care reports electronically soon. A
demonstration will be scheduled for the ambulance crew soon and Mayor Olson is welcome to
attend. There was discussion regarding required licenses, costs for the licenses, and costs for
technical support.
Library
Kurt mentioned an ARRA grant for library equipment that is due on June 23 There was
discussion.
Police Department
Rick will attend a 9 -1 -1 Advisory Council meeting in Helena on Wednesday.
Laurel will give a presentation at the next LEPC meeting on June 9 at 1:30 p.m. Rick will see
if Brent, Jan and Kurt want to attend and participate in the presentation.
Rick will attend the Chiefs Conference at Big Sky on June 13 to 17
Rick has not returned to work fulltime yet. He sees the doctor again on June 3 and hopes to be
wearing a shoe again by then.
City Planner
Heidi mentioned that fire extinguisher training is scheduled on Friday and a makeup date will be
set.
Rick stated that it is hard to pay overtime for the police department to attend the class. The fire
department will make a video for them to watch.
Public Works Department
• Neptune water meters
Kurt stated that 30 more meters had zero consumption this month. Discussion is needed to
determine the city's response to Neptune regarding this issue.
• Update on project by Catholic Church
The project has been delayed due to the weather. Kurt will talk to the contractor about the curb
issues. Discussion regarding a proposal for the city to pay for the base replacement of 8 Street
by Ricci's Express and ask the contractor to pay for the asphalt, as that street has been destroyed.
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Department Head Meeting Minutes of May 24, 2011
Kurt stated that a grant for energy audits at water and sewer plants is due on Friday. Kurt will
check to see if the City of Laurel is eligible or if the audit done by Johnson Controls would
prevent the city's eligibility.
The city's garbage truck driver hit an overhead Qwest line in an alley today. Since the operator
got out of the truck, some safety training is needed. Qwest will fix the line for free because
weather was a factor with the sagging line.
There are high flows at the treatment plants. The bank is eroding at Riverside Park. There was
discussion regarding building a berm at the water plant to protect from flood waters and putting
riprap at Riverside Park.
Court
There was no discussion.
City Attorney
• Personnel Implementation & Instruction Guide
• Personnel Policy Manual
The issue with the police sergeant's position needs to be resolved. Rick will bring the letter that
Mark Guy wrote regarding the issue.
Mayor Olson
• Surplus auction
Lists of surplus items are due by June 1St
• 4 of July discussion — June 14 at 10:00 a.m.
Since Rick will be gone that week, he will have a representative from the police department
attend the meeting.
Other
The post meeting for Laurel Aviation and Technology Week is on Wednesday at 1:00 p.m. at the
old middle school. There was discussion regarding the $1,700 bill for port-a -pots for the event.
Mayor Olson will talk to Zada Stamper.
The meeting adjourned at 3:59 p.m.
Respectfully submitted,
Cindy Allen
Council Secretary
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