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HomeMy WebLinkAboutBudget/Finance Committee Minutes 05.17.2011 MINUTES BUDGET/FINANCE COMMITTEE May 17, 2011 5:30 P.M. COUNCIL CONFERENCE ROOM MEMBERS PRESENT: Kate Hart, Chairman Mark Mace, Co- Chairman Chuck Dickerson Doug Poehls OTHERS PRESENT: Shirley Ewan Mayor Ken Olson Chairman Kate Hart called the regular meeting of the Budget/Finance Committee to order at 5:30 p.m. There was no public in attendance. The minutes of the May 3, 2011 meeting were presented and approved via motion by Doug, seconded by Mark, and passed unanimously. The Utility Billing adjustments were reviewed by the Committee. There were no unusual adjustments. Doug made a motion to approve the adjustments, seconded by Mark, motion passed. The Mayor approved and signed the April journal voucher. Doug made a motion to approve the journal voucher, seconded by Mark, motion passed. The April fmancial statements were reviewed by the Committee. Shirley stated that the year to date revenues are at 50% collection and expenditures are at 41% expensed. Shirley mentioned that the City as a whole is doing well but because the Sewer Fund did not attempt the financing of the sewer treatment plant at $6.2 million dollars this skews the total revenues collected to date and because they did not spend the $6.2 million the expenses in the enterprise fund are causing the City to look like our collections and expenses are under what should be collected and expended. There were no questions. Mark made a motion to approve the financial report, seconded by Doug, motion passed. There was one purchase requisitions presented to the Committee. The requisition is for a lawn mower for the park department. $20,000 was budgeted in the CIP Fund. The requisition is for Ditch Witch in the amount of $6,839. A smaller mower was decided upon for mowing around trees. Chuck made a motion to accept the purchase requisition, seconded by Mark, motion passed. Shirley will inform Kurt of the Committee's approval.. The Comp /OT reports for PPE May 1, 2011 were reviewed by the Committee. The Payroll Register for PPE 5/01/11 totaling $158,869.96 was reviewed by the Committee. Motion was made by Mark, seconded by Doug, to recommend Council's approval of the payroll register. Motion passed unanimously. Clerk/Treasurer's Comments: Shirley stated that the Mayor and she attended a legislative update this morning with Alec Hanson. It has been decided by the legislature that there will be no increase in the Entitlement Share for the next two years. Shirley informed the Committee of the change in the marijuana 1 Budget/Finance Committee May 17, 2011 law, the funding of the Treasure State Endowment Program (will be funded at 90% this year), the changes in PERS. The Mayor went over the other changes that would affect the City such as how the Gas Tax distributes the $11.8 million amongst the municipalities and that if Lockwood in annexed into Billings, the amount that Laurel will receive will go down. The distribution is determined by population and miles of streets in a City. Mayor's Comments: Public Works Union Update: The Mayor stated that the next meeting is set for Thursday, May 19 The ground rules have not been agreed upon as of this date. Park Maintenance Districts: The Mayor stated that the City is in the process of setting up the Elena Subdivision Park District. Chuck stated that he will try to find out the names of those persons, from Elena, that are trying to get this up and running and will have them contact Heidi to find out how the process works. Other: The Mayor mentioned that the sidewalk project on Main Street is going forward and that Heidi is working on the funding of the project. There was some budget discussion and when the next budget meeting will be (May 24 at 5:30 p.m.) and which budgets to present to the Council. The Mayor would like to see the enterprise funds discussed on the 24 The draft water rate study was discussed and as to whether the Council would like to see it go forward at this time or wait. He realizes that the Council members will want what is best for the City so he would like to give them at least 6 weeks to look it over. For the Next Agenda: The next regular Budget/Finance meeting will be on Tuesday, June 7, 2011, at 5:30 p.m. The meeting adjourned at 6:05 p.m. Respectfully submitted, y Shirley Ewan, City Clerk/Treasurer 2