HomeMy WebLinkAboutBudget/Finance Committee Minutes 05.03.2011 MINUTES
BUDGET/FINANCE COMMITTEE
May 3, 2011 5:30 P.M.
COUNCIL CONFERENCE ROOM
MEMBERS PRESENT: Kate Hart, Chairman Mark Mace, Co- Chairman
Chuck Dickerson
OTHERS PRESENT: Shirley Ewan Mayor Kenneth Olson
Chairman Kate Hart called the regular meeting of the Budget/Finance Committee to order at 5:30 p.m. There was
no public in attendance.
The minutes of the April 19, 2011 meeting were presented and approved via motion by Mark, seconded by Chuck,
and passed unanimously.
Chuck made a motion to approve the claims, in the amount of $238,672.14, for Council consent; Mark seconded
the motion, all in favor, motion passed.
There were no purchase requisitions presented to the committee.
The Comp /OT reports for PPE 4/17/2011 were reviewed. There were no questions regarding the comp overtime.
The Payroll Register for PPE 4/17/11 totaling $176,315.74 was reviewed by the Committee. Motion was made
by Mark, seconded by Chuck to recommend council approval of the payroll register. Motion passed.
Clerk/Treasurer's Comments:
Schedule for Budget Workshops
Shirley stated that she would like to go over the Police and Ambulance on the 10` The Mayor stated that this
would probably only take about ''A hour. Chuck inquired as to whether we could add another one being those two
would be short. Shirley suggested the Library. Shirley will call Nancy and inquire as to whether she is able to get a
Board member to attend. Nancy requested that a Library Board member be present when her budget is discussed.
The Mayor said he does not feel the Fire Department is ready to go forward.
Kate stated that she realizes that the fuel costs will be going up this year and she expects the budget to be higher in
that area, but would like to see the budget completed without dipping into the reserves. The consensus of the
committee is not to use reserves to balance the budget.
Mayor's Comments:
Local 316 Union Update
The Mayor stated that the ground rules of the Union and staff have been exchanged and a meeting is set for
Thursday, May 5 to determine the ground rules that will apply to negotiations. The committee discussed what
they would like to see in the City's offer. Discussion was heard in what might be a fair offer.
The Mayor let the committee know that two offers were received in regards to health insurance and that EBMS
would like a three -year contract if they are chosen. Shirley mentioned that Blue Cross will be going up 13.5% this
year. The insurance committee will be meeting on Friday to determine which offer to accept. Currently, they are
leaning towards staying with Blue Cross.
Other:
The Mayor requested that the committee make a motion in regards to the budget and the direction they would like
staff to follow during budget preparation.
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Budget/Finance Committee
May 3, 2011
Mark made a motion that the Budget Finance Committee would like it to be known to the Department Heads that
the Council does not want to use reserves to balance the 2011 -2012 budget. The motion was seconded by Chuck,
all in favor.
For next agenda: Mark would like to see the Park Maintenance District brought back to the committee's attention,
as it needs to be discussed and decided upon. Mark and Chuck both feel that as the Elena Park Project goes
forward, interest in a Park District might be rekindled.
The next regular Budget/Finance meeting will be Tuesday, May 10th, at 5:30 p.m. Topic of discussion will be
budgets.
The meeting adjourned at 6:15 p.m.
Respectfully submitted,
"
Shirley Ewan, Clerk/Treasurer
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