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HomeMy WebLinkAboutBudget/Finance Committee Minutes 04.19.2011 MINUTES BUDGET/FINANCE COMMITTEE APRIL 19, 2011 5:30 P.M. COUNCIL CONFERENCE ROOM MEMBERS PRESENT: Kate Hart, Chairman Mark Mace, Co- Chairman Chuck Dickerson Doug Poehls OTHERS PRESENT: Shirley Ewan Mayor Ken Olson Chairman Kate Hart called the regular meeting of the Budget/Finance Committee to order at 5:30 p.m. There was no public in attendance. The minutes of the April 5, 2011 meeting were presented and approved via motion by Chuck, seconded by Mark, and passed unanimously. The Utility Billing adjustments were reviewed by the Committee. There were no unusual adjustments. Doug made a motion to approve the adjustments, seconded by Chuck, motion passed. The Mayor approved and signed the March journal voucher. Doug made a motion to approve the journal voucher, seconded by Chuck, motion passed. The March financial statements were reviewed by the Committee. Shirley gave the members the 3' quarter financials as well as a brief explanation of how the City is doing as a whole. Revenues are at 47% collection and expenditures are at 38% expensed. The City as a whole is short revenues, but expenditures are being kept below the revenues. The City should be at 75% at the end of March. There were no questions. Mark made a motion to approve the financial report, seconded by Doug, motion passed. There were no purchase requisitions presented to the Committee. The Comp /OT reports for PPE April 3, 2011 were reviewed by the Committee. The Payroll Register for PPE 4/03/11 totaling $163,434.13 was reviewed by the Committee. Motion was made by Doug, seconded by Mark, to recommend Council's approval of the payroll register. Motion passed unanimously. Clerk/Treasurer's Comments: Shirley let the Committee know that the budget process will begin with the Department Heads on the 20 of this month. The Mayor and Shirley are planning on going over each Department Head's budget with them prior to bringing the budgets to the Council. The Mayor reiterated that the purpose of having the Committee, as well as the Council, included in the budget process is so the budget is as transparent as possible to the Council and the public. Mark stated that the City should seriously consider putting a reservoir in on the east side of town and developing water lines down from the reservoir. This could be built with a water station 1 Budget/Finance Committee March 19, 2011 placed near the reservoir. Due to the cost of oil and gas, and the doubt as to whether they will be going down, this could save money for the City and residents. The Mayor stated that this would be an extremely good idea working on the east end of town and anchoring the downtown area. The Council and staff need to look back at the Master Plan and update it, as well as get DEQ and the voice of the residents involved with the process. Mayor's Comments: Police Union Update: The Mayor updated the Committee on the agreement with the Police Union, which includes a 2.5% increase from January 1, 2011 on and a 1.5% increase as of the 1 of July, 2011. The agreement also adds 10 hours of personal leave, as well as $600 /year (one time only) flex money to be used on uncovered medical expenses. Doug stated that the whole agreement has been a bone of contention with him, and Chuck stated that he thought there were not going to be any raises this year. The Mayor stated that the agreement was the best that the City could live with and he was trying to avoid arbitration. The back pay will not be paid until the language is adopted with the signing of the contract. Public Works Union update: The Mayor stated that the process has begun and that the ground rules have been exchanged between the City and the Union. There was discussion as to what the City would be able to offer and what the Union would request. Other: Mark inquired as to when MDT would be finished on 8 Ave and when they would fix the light on 8 Ave and 4 Street as it never has worked, since it was put in last year. The Mayor will be meeting with Stefan Streeter and will inquire as to both points. For the Next Agenda: The Police Union will be pulled from the agenda. The next regular Budget/Finance meeting will be on Tuesday, May 3, 2011, at 5:30 p.m. The meeting adjourned at 6:17 p.m. Respectfully submitted, Shirley Ewan, City Clerk/Treasurer 2