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HomeMy WebLinkAboutDepartment Head Meetings Minutes 04.19.2011 MINUTES DEPARTMENT HEAD MEETING APRIL 19, 2011 3:00 P.M. COUNCIL CHAMBERS PRESENT: Mayor Ken Olson Chris Rosenberg Mark Guy Sam Painter Heidi Jensen Brent Peters Shirley Ewan Nancy Schmidt Jan Faught Council Agenda — April 19, 2011 Scheduled Matters: • Confirmation of Appointments. • Ordinance No. 011 -04: An ordinance amending Section 12.32.050 titled "Creation and establishment of a City Tree Board" and Section 12.32.060 of the Laurel Municipal Code titled "Term of office" located at Title 12 of the Laurel Municipal Code. Second reading. • Ordinance No. 011 -05: An ordinance amending Section 5.44.030 titled "Exceptions to provisions" located at Title 5 of the Laurel Municipal Code. Second reading. • Resolution No. R11 -30: A resolution of the City Council authorizing the Mayor to sign an Agreement with Industrial Communications and Electronics for Support Renewal. • Resolution No. R11 -31: A resolution of the City Council authorizing the Mayor to sign a Statement of Work with Third Signal LLC for the Development and Distribution of 9 -1 -1 Network & Continuity Operations Manual. • Resolution No. R11 -32: A resolution approving Change Order No. 2 to the contract with Williams Civil Division, Inc., for the 2010 Water Main Replacement Project and authorizing the Mayor to execute the attached Change Order No. 2 on the City's behalf. Draft Council Workshop Agenda — April 26, 2011 General items: • Appointments: o Laurel Police Department: Scott Weston Scott will attend the May 3'' council meeting for the appointment and swearing in ceremony. Mark will see if Judge Kerr can swear him in. Jan asked that the appointment of Ray Chapa be added to the council workshop agenda. Police Department: • Resolution — Vest Grant Mark will inform Mayor Olson by Thursday if this is ready to go forward at this time. Public Works Department: • Resolution — Small Services Contract with ACE Electric to install power and lights for flag poles at the cemetery This project will come out of the CIP Fund. • Resolution — Small Services Contract with a concrete contractor to install concrete ribbons for the veterans' section of the Laurel Cemetery Department Head Meeting Minutes of April 19, 2011 The CIP Fund will fund this project. • Resolution — Small Services Contract with L&J Machine for a new cemetery irrigation pump and installation This project is in the cemetery budget. Executive Review: • Council issues: o Safety issues at TenderNest at Valley Drive and 12 Street As this item was discussed at length at the last workshop, it will be removed from this agenda. Other items Shirley mentioned that the contract with Covert Cleaning needs to be renewed or the city needs to go out for bids for the cleaning services. She e- mailed Renee regarding the cost for a renewed contract. There was discussion regarding their services. Nancy suggested that library staff could do the cleaning at the library. Mark stated that Covert does a great job at the police department. Review of draft council agenda for May 3, 2011 • Public Hearing: o Ordinance No. 011 -06: An ordinance amending Chapter 8.16 titled "Fireworks" located at Title 8 of the Laurel Municipal Code. (First reading — 04/05/2011) Department Reports: Clerk/Treasurer Shirley has added the charges for Summit and Spam/E -mail retention to the budgets for each department. There was discussion regarding the letter from Olness and Associates, which is listed under correspondence on tonight's council agenda. Fire • ISO Report Brent and Kurt will attend the ISO class on Saturday, April 23` Brent has ordered the 2008 NFPA Manuals, which will be available for use by other employees. Fire extinguisher training will be scheduled in mid -May for all city employees. Brent ordered three cases of cold fire and the fire department used the cold fire on a chimney fire recently. Heidi stated that CPR training is now chest only, not full CPR. The bus driver wants to have supplies for full CPR, but Planning does not have funds to purchase the supplies. Jan explained that Dorothy is a CPR instructor and cannot follow a lay person's CPR certification. Jan will provide the supplies needed for the buses. Brent gave an update on the plans for Aviation & Technology Week. Static displays will arrive on Sunday, May 8 and the aircraft will arrive on Monday, May 9 Local students attend the event on Monday and Tuesday, and students throughout the region attend the event on Wednesday and Thursday. 2 Department Head Meeting Minutes of April 19, 2011 There was discussion regarding street closures and the possible use of the bus transit system. Drivers have to be drug tested in advance. Mayor Olson will contact Zada Stamper regarding use of the city's buses. Ambulance Jan reported on her recent trip to Ireland. Library The library will be closed for renovations from Friday, April 22 to Friday, April 29 and will reopen on Saturday, April 30 Police Department • Update on new police officer There was no further discussion. • Update on Vest Grant There was no further discussion. City Planner • Report on Bus Transit Conference Heidi distributed copies of the reasonable suspicion training documents to the fire, ambulance and police. She stated that Mayor Olson wants to schedule the training again. The training cost $150/hour, and Public Works paid for the recent training. Starting on May 1 the city's buses will run on demand from 10:00 a.m. to 4:00 p.m. in an attempt to increase ridership. Riders should contact Cheryll in the Public Works Department. Heidi attended the Bus Transit Conference in Helena last Tuesday through Friday. The speaker was from North Dakota and spoke about rural transit systems. Safety • Safety Program update Chris and Brent will meet to schedule the fire extinguisher training sessions for May. Chris is working on some respiratory issues and needs to meet with Kurt. The city is still waiting for the safety audit from OSHA. Public Works Department • Neptune water meters The issue is being reviewed. • Update on project by Catholic Church The change order is on tonight's council agenda. Court There was no discussion. City Attorney 3 Department Head Meeting Minutes of April 19, 2011 • Personnel Implementation & Instruction Guide • Personnel Policy Manual Corrections and changes should be submitted to Sam as soon as possible. The final draft will be sent to MMIA for review prior to presentation to the city council. Mayor Olson There was no discussion. Other There was discussion regarding the timeframe for the surplus auction. Chris distributed new reading signs and fire extinguisher information for the department heads to post. The meeting adjourned at 3:50 p.m. Respectfully submitted, Cindy Allen Council Secretary 4