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HomeMy WebLinkAboutDepartment Head Meetings Minutes 03.22.2011 MINUTES DEPARTMENT HEAD MEETING MARCH 22, 2011 3:00 P.M. COUNCIL CHAMBERS PRESENT: Mayor Ken Olson Chris Rosenberg Rick Musson Sam Painter Kurt Markegard Brent Peters Heidi Jensen Nancy Schmidt Jan Faught Draft Council Workshop Agenda — March 29., 2011 General items: • Appointments: o Laurel Ambulance Service: Darci Waldo, Dave Miller o Laurel Fire Department: Brandon Rogge, Henry Fox, Jason Molm o Police Commission One letter of interest was received for the Police Commission. o Laurel Airport Authority Mayor Olson will decide who to appoint to the Laurel Airport Authority. o Insurance Committee Mayor Olson will appoint Kurt Markegard, Chuck Rodgers and Tom Nelson to the Insurance Committee. o City - County Planning Board One city appointment is vacant. o Park Board There is one vacancy on the Park Board. Clerk/Treasurer: • Resolution — Budget amendment for library and fire department • Resolution — Budget amendment for FAP building Executive Review: • Bus Transit Grant — Update and council approval for a public hearing Heidi will have an update prepared for the council workshop. • Ordinance — fireworks Rick suggested changing the time to allow fireworks from 12:30 a.m. to 12:00 midnight. There was discussion regarding having civil versus criminal infractions in order to have $1,000 fines instead of $500 fines. • Council issues: o Discussion of the school bus route (Emelie Eaton) Kurt stated that school buses and solid waste trucks are exempt from the code requirement to use the truck route. There was a lengthy discussion regarding the pros and cons of restricting the bus traffic to certain areas, reasons the police department would not want to dictate bus routes to the school, the possibility of a memorandum of understanding with the school district in order for the city to maintain the streets, the need to request bus route information from the school, and the streets typically used by Department Head Meeting Minutes of March 22, 2011 the school buses. Sam stated that this is not an ordinance issue, but the city could request information regarding the school's bus routes. Other items Kurt asked that the Little League dugouts be placed on the March 29 council workshop agenda. Laurel Little League brought the certified plans in today and Gary reviewed and approved the plans. There was discussion regarding the process, as the council has to accept all capital assets and/or donations to the city. The dugouts will have to meet codes and the building inspector, safety official and public works will provide the required inspections. Kurt stated that the Park Board discussed the dugout at the last meeting, but the plans were not ready at that time. There was further discussion regarding the need for a process for park improvements valued under $5,000, and safety and public works will meet to discuss further. Review of draft council agenda for April 5, 2011 • Public Hearings: o Budget amendment for library and fire department o Budget amendment for FAP building o Ordinance No. 011 -04: An ordinance amending Section 12.32.050 titled "Creation and establishment of a City Tree Board" and Section 12.32.060 of the Laurel Municipal Code titled "Term of office" located at Title 12 of the Laurel Municipal Code. (First reading — 03/15/2011) o Ordinance No. 011 -05: An ordinance amending Section 5.44.030 titled "Exceptions to provisions" located at Title 5 of the Laurel Municipal Code. (First reading — 03/15/2011) Mayor Olson stated that the department heads should attend the council workshop if their department is involved in one of the public hearings. Department Reports: Clerk/Treasurer There was no discussion. Fire Brent distributed ISO sheets to some department heads. Brent will register Kurt for the ISO training on April 23r The county fire plan will be available soon and Brent will give Sam a copy to review. Brent will attend fire rescue training in Texas from April 1 to 8 The Sherriffs Department changed out some light bars recently, so Brent will pick up some used light bars tomorrow. Brent stated that the fire department's shed belongs to the Fire Company. There was discussion regarding fire extinguisher training for the library and other departments and the use of cold fire products. Brent will schedule dates for the training. 2 Department Head Meeting Minutes of March 22, 2011 Brent asked Kurt, Chris and Heidi to review the ISO information. The class is on April 23 and the city's ISO evaluation is scheduled on May 24 There was discussion regarding the barricade located on West 5 Street and 3r Avenue and the water valve sticking up in the street at 7 Street and 3 or 4 Avenues. Ambulance Jan will be gone from April 3 to April 15 Library There was no discussion. Police Department Rick will have foot surgery on April 7 have his foot in a cast for six weeks, and will return to work as soon as possible. Rick mentioned that Senator Baucus will arrive at 11:25 a.m. on Wednesday to talk about Federal funding for law enforcement. The event will take place in front of the police department or in the council chambers, depending on the weather. City Planner • Medical marijuana Heidi stated that there have been no applicants for medical marijuana businesses. Safety • Safety Program update Chris saw Joe Wolf at a training session on Monday. Joe informed Chris that the State does not have copies of the information and requests for extensions that the city sent to Dan Toney. Chris will take pictures of everything that was done to address OSHA's safety concerns last fall and send them to Helena. The fan has been installed in the FAP and the magnetic switch should be installed soon. Public Works Department • Neptune water meters The city and Neptune will meet on Thursday at 11:00 a.m. Dispatch was notified about a sinkhole at West 5 Street and 3 Avenue. Kurt stated that the windows for city hall have been ordered and will be available in four to five weeks. They will remain historically true, with vinyl on the inside and bronze on the outside. Since the block windows in the planner's office are high energy efficiency, they will not be replaced. Kurt mentioned that the DEQ is becoming stringent on health and human safety issues. With every sewer backup call, the city must advise the homeowner regarding how to clean up a sewer backup in a basement. The city needs to prepare the information and have MMIA review it prior to giving it to customers. Kurt stated that he would be willing to discuss any concerns about the Insurance Committee at any time. City Attorney 3 Department Head Meeting Minutes of March 22, 2011 Sam is working on the lease for the baseball park. The attorneys are working on the Personnel Implementation and Instruction Guide and will work on the Personnel Policy Manual to remove references to the Personnel Committee. Kurt stated that the Personnel Committee is also referenced in the union contracts. Mayor Olson There was no discussion. Other There was discussion regarding the fire, court and ambulance sheds at the FAP. The police department has requested to move the ambulance's shed to the city shop area. Kurt talked to Jean Kerr about leaving the court's shed at the city shop, instead of moving it to city hall. Jan asked for an update regarding the city cell phones. Kurt explained that the new cell phones will be sent out in April and the old city cell phones will go dead on May 16 All contacts need to be transferred to the new AT &T phone prior to May 16 Kurt will forward the email of explanation to everyone that has a city phone. There was further discussion regarding the $13.99 plans, which provide pooled minutes allowing 105 minutes per user. Since the city did not have enough minutes, Alltel arbitrarily increased the Planning and Fire Department's plans to $49.99 to provide 2,000 minutes. AT &T will honor the government contract until it expires and will then enter negotiations with the State for a new contract. Kurt would like to add phones for the WTP and WWTP as a safety measure for the employees that work alone. There was discussion regarding some legislative issues, including OSHA regulations and classification of cities for fire protection. Kurt stated that the snowplow truck and the backhoe will be parked in front of city hall next Tuesday from 6:00 to 6:30 p.m. so the council can view the new equipment. The meeting adjourned at 4:10 p.m. Respectfully submitted, Cindy Allen Council Secretary 4